Habiba Jamal El Afif

HABIBA JAMAL EL AFIF Personal & Virtual Assistant | HR Support & Recruitment | Email & Calendar Management Tebet, South Jakarta,12810 | - |-| LinkedIn | Portofolio ABOUT ME Virtual Assistant with 1.5+ years of remote experience specializing in HR support, particularly in recruitment assistance, employee data management, internal communication, email handling, and calendar scheduling. Detail-oriented and highly organized, I support HR teams and solopreneurs stay on top of admin tasks, ensure smooth hiring and onboarding processes, and maintain streamlined internal workflows. SKILLS & COMPETENCIES • Hard Skills: Email Management (Inbox cleanup, follow-ups, tagging, organizing), Calendar Management (Scheduling, reminders, recurring tasks & meetings), Recruitment Support (Job posting, CV screening, interview scheduling), HRIS & Employee Data Management, Onboarding & Document Coordination, Internal Communication (SOPs, newsletters, slide decks), Admin Support (File organization, SOP documentation, internal memos) • Soft Skills: Strong Communication, High Accuracy, Task Management, Confidentiality, Time Management, Cross Team Coordination • Tools & Platforms: HRIS, SAP, Google Workspace (Docs, Sheets, Slides, Calendar, Forms, Meet), Microsoft Office Suite (Word, Excel, PowerPoint), Zoom, Google Meet, Gmail, Outlook, WhatsApp Web, Notion, Canva, LinkedIn, Instagram, TikTok. • Languages: Bahasa Indonesia (Native), English (Advanced) PROFESSIONAL EXPERIENCES LETO (Leading & Empowering Together) May 2025 - now Virtual Assistant | HR Admin & Performance Support • Ensured 100% timely submission of quarterly evaluations by coordinating cross-departmental schedules • Maintained and updated HRIS data of 40+ employees with 95% accuracy by conducting regular data audits • Increased feedback awareness by 30% through designing and delivering internal communication materials • Supported recruitment and onboarding process of 15+ hires by preparing documentation and orientation sessions Sandination Jan 2025 - now Virtual Assistant | HR Training & Development Support • Identified 10 key skill gaps from TNA across 4 departments by analyzing survey and performance data • Increased training completion rate by 20% within 3 months by implementing follow-up reminders and digital tracking • Reduced document retrieval time by 40% through developing centralized archive for 100+ training materials SF Group Dec 2024 – Apr 2025 Virtual Assistant | Recruitment & Onboarding Support • Tracked attendance for 150+ staff monthly and contributed to 15% KPI compliance improvement by providing accurate data reports • Improved recruitment document organization for 100+ hires by implementing structured filing system • Supported onboarding and exit processes by preparing necessary documentation with 95% accuracy ORGANIZATION EXPERIENCES BEM KM Universitas Andalas Dec 2021 – Dec 2022 Secretary to the Minister • Recruited and onboarded 50+ new members with structured SOPs, improving onboarding efficiency by 25% • Facilitated internal discussions with 80%+ participation rate by creating engaging monthly agenda • Managed correspondence and documentation for 12+ monthly meetings Sinar NagariOct 2022 – Oct 2023 Secretary of Public Relations and Networking • Designed 10+ communication materials to support 5 community education programs • Secured 3 strategic partnerships and led coordination of 6 outreach events • Documented and archived external communication, improving accessibility by 40% Persatuan Olahraga Psikologi (POPSI) May 2021 – May 2022 Secretary • Managed scheduling and reporting for 4 interdepartmental collaboration events • Ensured 100% SOP adherence in documentation and coordination Himpunan Mahasiswa Psikologi (HIMAPsi) May 2021 – May 2022 Staff Department of Studies, Action, and Strategy • Organized self-development training for 120+ students with 90% satisfaction rate from feedback surveys • Coordinated 3 expert-led sessions based on needs analysis results EDUCATION Universitas Andalas Bachelor of Psychology – GPA: 3.56 out of 4.00 Publication: Description of Academic Anxiety among Student Activists Organization at Universitas Andalas Achievement and Awards: • Outstanding Graduate at Graduation IV 2023, Universitas Andalas • Campus Activist Star, Faculty of Medicine, Universitas Andalas COURSE & CERTIFICATION • Virtual Assistant – Bitre Development • TOEFL Course – Karir Nex • HR Bootcampt – Edspert • Employee Performance and Development – Myskill • Organization Development – Myskill • People Analytics – Myskill • SOP and Compensation Benefit – Myskill • Recruitment, Onboarding, and Offboarding – Myskill • Human Resource Information System (HRIS) – Myskill OTHER EXPERIENCES Minangkabau Halal Fest – Liaison OfficerAug – Sept 2023 Andalas Lawyers Club – SecretaryJan – Apr 2022 Webinar Super Youth Indonesia (SYI) Leader – ChairpersonJan – Feb 2021 Musyawarah Nasional BEM Seluruh Indonesia – Public Relations dan Liasion OfficerJan – Apr 2021 Latihan Kepemimpinan Manajemen Mahasiswa – Public Relations dan Liasion OfficerAug – Nov 2021