Grace Njoki Mbugua

GRACE NJOKI MBUGUA P.O BOX-, NAIROBI Cell-phone: - Email:-PERSONAL DETAILS Date of Birth: 7th December 1992 Languages: Fluent in English and Swahili PROFILE SUMMARY A highly dynamic, goal-oriented and flexible individual seeking to grow professionally and holistically in an organization that will utilize my skill and experience to increase its productivity and profitability thereby ensuring mutual gain. An outgoing human trying to do and be better every new day, passionate about environmental conservation, inclusivity and empowerment of the less privileged. EDUCATION KEY SKILLS AND COMPETENCIES  Bachelor of Arts (Economics major) Kenyatta University  Certified Public Accountant Examination (C.P.A) Section-3 Continuing  Kenya Certificate Of Secondary Education Moi Girls’ School Nairobi           Expertise in preparing financial statements, monitoring daily transactions, and recording all financial activity Flexible with the ability to operate across various fields Self-motivated and capable of working under minimum supervision Detail-oriented with a goal for accurate reporting Excellent communication and interpersonal skills with great ability to work within a team environment Great adaptability to changes within an organization Well-developed analytical skills -skilled in processing of data/information, keeping records and tabulation Efficient problem solving skills Excel proficiency demonstrated by use of pivot tables and various formulae In-depth knowledge of Microsoft Office and automated accounting systems;Navision,SunSystems,Quickbooks,Microsost Dynamics BC WORK EXPERIENCE Finance and administration officer- September 2021 to date Codesign Africa Limited Duties and Responsibilities:  Coordinating with the tech team on financial reports and processes necessary before launch of digitized payment solutions  Timely preparation of financial statements, budgets and reports required on a daily, weekly and monthly basis  Assisting in the external audit process at the end of the financial year  Administrative duties such as planning staff meals, organizing staff transportation, scheduling staff meetings, maintaining staff files, handling staff medical cover issues and acting as liaison between the staff and the directors  Procurement of all working stock  Payroll processing using Workpay a cloud-based HRM system  Preparation and timely submission of all statutory payments i.e. NHIF, NSSF, PAYE, WHT  Reconciliation of all bank, supplier and debtor accounts  Petty cash management, allocation and reimbursement  Recording and allocating all transactions on QuickBooks  Analyzing prospective proposals, forecasting financial performance and advising management on business impact  Preparation, implementation and monitoring of contracts and ensuring all terms are adhered to  Application and management of grants Property Accountant (June 2021-August 2021) Trianum Hospitality Limited Duties and Responsibilities:  Advising management on financial matters regarding the hotel and department’s policies  Ensuring that the hotel’s income is recorded appropriately, and due procedure is followed in banking of collections.  Managing the accounting processes of the hotel  Providing leadership in the formulation and implementation of financial management strategies and policies at the hotel  Overseeing the continuous development and implementation of sound financial management systems  Support continuous internal audit and control systems as well as external audit procedures  Producing and circulating the relevant financial reports i.e. Profit and Loss statements, bank reconciliations  Ensuring all tax obligations are well accounted for and filed with the relevant authorities  Prudent management of petty cash  Procurement and effective management of stock Assistant supervisor, Payables department (January 2019-May 2021) Tamarind Management Limited Duties and Responsibilities: WORK EXPERIENCE         Maintaining an aged creditors’ list with keen attention to supplier credit terms Receiving all invoices, comparing against LPOs and booking them into the back office database Processing payments for suppliers and utilities as per the standard operating procedures Filing and paying VAT returns every month as required by the Kenya Revenue Authority Reconciling supplier ledgers against their statements Scanning, filing and maintenance of invoices and other creditors’ documents Posting expenses in to the financial system when they are incurred to ensure consistency in reporting Preparing monthly creditor and expense analysis reports Assistant Head of Treasury department ( June 2016- December 2018) Tamarind Management Limited Duties and Responsibilities:  Monitoring and maintaining bank accounts to ensure stable and acceptable balances  Preparation and circulation of daily cash flow projection and bank balance reports  Online global market transactions, selling and buying of various currency amounts  Daily posting and reconciliation of bank and ledger transactions  Processing payments to suppliers and casuals via electronic transfers  Reimbursement of petty cash vouchers and compliance checks  Maintenance of bank files and updating of records  Follow up on settlement of all tenders pertaining to restaurant bills i.e. Visa card sales, Mpesa and Cash  Monthly submission of statutory payments;PAYE,VAT,NHIF,NSSF & Tourism Levy  Liaison between the banks and management for efficient operations  Evaluation and selection of new banking products and merchant services  Maintaining a sound relationship between the company and the banks through efficient communication  Ensuring excellent service delivery to all corporate clients  Preparing monthly financial reports used at board meetings in decision-making Accounts assistant (December 2015 - May 2016) Tamarind Management Limited Duties and Responsibilities:       General maintenance of cash,Mpesa and bank account ledgers Preparation and circulation of daily cash flow projection and bank balance reports Daily reconciliation of card sales and posting bank statements Filing and scanning of documents Preparation and payment of casuals’ wages Recording and tracking all transactions on the accounting system Internal Audit Assistant (attaché) (May 2013- July 2013) Afya Savings and Credit Cooperative Society Duties and Responsibilities:  Examining FOSA reimbursement claims for imprest correctness  Analyzing salary advance applications for compliance procedure  Reconciling daily transactions while highlighting anomalies on notice  Filing of all members’ advance forms and reimbursement vouchers  Liaison with the FOSA department for timely withdrawals PROFESSIONAL TRAINING AWARDS AND COURSES      Certified Public Accountant at Vision Institute of Professionals (continuing) Certificate in Computer Studies, advanced computer packages First aid cadet course Revenue management certificate Employee of the month July 2019-special commendation for exemplary performance of work duties coupled with green team activities INTERESTS/HOBBIES     Reading Travelling Environmental conservation Volunteer mentorship and empowerment REFERENCE S Charles Kariuki- Internal audit Manager Afya Savings and Credit Cooperative-Charlotte Anyango (former manager Trianum Hospitality- Chief Executive Officer Bandari Expeditions- James Kamau- Group Finance Manager Tamarind Group-