Grace Gichia

RESUME _____________________________________________________________________________________________________________ Career Objective: To work hand in hand with the management team as a team player, to maximize efficiently on available resources and to use my judgment, discretion and experience I carrying out assigned tasks. Strive for excellence in all that I do by making improvements and pursuing solutions to challenges. Work Experience The DRC is an international humanitarian organization aimed at protecting refugees & promotion of durable solutions worldwide. DRC regional office coordinates programmes supporting people affected by conflict in the horns of Africa regions among other countries. May 2005 - August 2011Various Positions -Danish Refugee Council & DRC/Ngo Safety Programme 18TH Jan. - 28TH Feb. 2005 Office Manager- Executive Image Ltd July 1998- 10th Jan. 2005Admin Assistant/Admin Secretary - Trickle Up Kenya June 1994- June 1998Secretary, Kenya Freedom from Hunger Council Positions Held: Administration Officer-DRC, HR Officer-DRC/NSP, Liaison Officer-DRC/NSP, Admin Manager, Administrator and Admin Assistant.-DRC Staff Supervised in various capacities: - Office assistant, Gardener, guard, Guesthouse Housekeeper and guard, Driver, Office Assistant and Administrative Assistant Duties and Responsibilities in various capacities:- Office Management, Inventory Management, Human Resource Support, Administration, Liaison, Front Office, Repairs and Maintenance, Travel Logistics, Meetings and events, Procurement, Workshop logistics, Achievements-Office Management Came up with a office consumable replenishment system that ensured that the supply was available for use by staff all the time using minimal time by coordinating, communicating and agreeing with the supermarket on the most effective, efficient way of having the products available within the least time possible. This meant having a comprehensive order request and LPO that enable the supermarket staff to pack the consumable for our collection; Achievements:-Inventory Management Database Devised a system whereby all the inventory procured at the Regional officer were captured from the cashbook and as per inventory guidelines and inventory template provided. Staff Contact list I was charged with the responsibility of compiling and updating of DRC staff contact list i.e. adding newly recruited staff and updating data of the existing staff as need arose. Achievements-Human Resource Recruited Admin Assistant, Office Assistant and Guesthouse Housekeeper for DRC Nairobi. Assisted in recruitment of 1 Head cook, 4 Construction Foreman, for DRC Kenya Programme in Dadaab while in my capacity as Administration Officer Facilitated in the recruitment of 18 staff in various capacities (1 international staff, 2 Regional Security Analysts and 1 training Assistant 3 admin staff (Senior Admin Finance Officer, Procurement officer and finance assistant) 8 field specialists and 3 support staff in Hargeisa office). In Ngo Safety Programme in my capacity as Liaison Officer and HR Officer in March 2009-April 2010 Achievements-Liaison Lead the team in ensuring smooth transition of NSP from CARE Kenya to DRC. Ensured NSP staff understood DRC policies & procedures. That the staff understood DRC benefit package. Point of contact between DRC & NSP in charge of receiving & logging requests from NSP. Capacity building on Flight bookings, payroll management & compiled and managed the NSP inventory list. Achievement –Administration Devised a way of ensuring continuous and uninterrupted supply of both voice and modem services and also devised an internal problem solving channel for both voice and modems, activation of new postpaid lines and roaming services. This reduced the time utilized troubleshooting at Safaricom customer service center’s by almost 75% through email communication. Achievements-Bookkeeping and Accounts: Iinvoicing, accounting for expenses and following up on due payment from the clients. preparing payment vouchers, attaching relevant supporting documents, preparing cash flow projections, creditors list, receipting and banking of all cash received, billing staff on personal calls, maintaining cheques dispatch book, Professional Qualification May and August 2007 NGO Management (Module I and II) – MS TCDC Arusha January 2000-June 2002 Higher Diploma in Business Management Part II- Kenya Institute of Management October 1983-Sept. 1984 Secretarial Certificates - Reeswood College (One year full secretarial course) Computer Literacy Windows 95, 2007, windows XP, Microsoft outlook Express, MS word, MS excel and PowerPoint, Personal Details Name: Gichia Grace Wambui Telephone: Cell:- REFEREES: Simon NziokaJohn K. NjorogeElizabeth Kiarie Program DirectorSenior External Relations Assistant Humanitarian Aid Office (ECHO) DRC Puntland International Organization for Migration Telephone:- /- - Telephone:- /-/ Cell:- Email-Email:-Email: - or-