Gopinadhan E K

Gopinadhan E K

$3/hr
Data Entry Operator / Stenographer / Secretary
Reply rate:
-
Availability:
Full-time (40 hrs/wk)
Location:
Mumbai, Maharashtra, India
Experience:
20 years
 Curriculum Vitae GOPINADHAN.E.K Seeking assignment for an Executive/Personal Secretarywithreputed organisation. QUALIFICATION & SKILLS B.A. History from Calicut University with II class in the year1985 Shorthand – 90 – 100 w.p.m Typing - 50 w.p.m MS Office (Word, Excel and Power Point) Internet (Surfing and E-Mailing) [Outlook Express] Handle independent Correspondence Time Management Communication General Office Administration HR Activities Co ordination Objective To assume a lead role in organization & scale new height in professional excellence TOTAL EXPERIENCE – 25 + YEARS Presently working with The Indian Plywood Mfg.Co.Pvt.Ltd at Nariman Point, Mumbai - 21 as Steno-Secretary, reporting to CEO on Contract basis since 1st Dec. 2017. 1. Binani Industries Limited, Mumbai, a Rs.3000 crores group having businessinterestsin Cement, Zinc, Fibre Glass, Miningetc.asSecretary to ED/WTD/MDfrom 1st June 2009 to 11th Sept.17 (8 years) Job Profile Providing day to day secretarial assistance to the MD Responsible for Internal and External Communication Taking dictations and drafting e-mails / letters and Co-ordinating day to day activities of MD & other Senior Executives. Handling appointments / Telephone calls Co-ordination for meeting /booking conference rooms Calendar Management To monitor expenses of direct reportees of MD Preparation of power point presentations Travel arrangements (Domestic and International)for MD and to all direct reportees Arranging Visa / Foreign exchange / Hotel accommodation / Pick up & Drop etc Co-ordination for Interviews / Deputation of Engineers for overseas assignments Maintain list of pending issues of direct reportees and updation. Co-ordination and interaction with visitors for meetings and follow ups Filing and Record maintenance / keeping stock of stationeries Preparation of expense statements& and settling accounts with A/c dept Keeping track of Inward and Outward movement of documents Follow up for various reports Co-ordination with HR / Admn / Accounts dept / site / Guest House bookings. Cont…2. Since the HQ of MD has been shifted to Dubai from August 2015 for operational convenience / developing more business avenues abroad, I have been transferred to HR Department in addition to reporting to WTD / CCO as and when they are at HO. Job Profile (HR Functions) Scheduling interviews & assisting in interview process. Completing Joining / Exit Formalities Pre- joining mailer to candidate, Mail to internal stakeholders – calendaring of joining  Day 1 form filling, Joining Kit preparation and dispatch, Organization announcements, Input to payroll, Provide excess to HRIS, Orientations. Insurance, Medical test & background verification, physical File creation for the new joiner, HR letters, Offer mailer preparation Appointment letter, Experience letter, VISA letters PF and Gratuity compliance letters, Disciplinary letters Attendance  / Leave Records / Appraisal Organizing support for HR trainings Sending Birth day Cards / Organising birthday get together once in a month  HR MIS & Vendor Management Travel Management, Travel coordination & managing the Travel Vendor  Pest control, Facilities Management, Security & General Administration Employee seating , ID cards and Visiting cards Payments management, Maintaining H.R files & database. Mediclaim, Annual Medical Check up, Updating Mediclaim / GTLI / GPA records Resigned on account of down-sizing due to closure of subsidiaries. 2. Modern Group, Mumbai(Mfrs of High Voltage Insulators, Terry Towels, Denim Fabrics,Polyester Chips,POY,DTY,FDY,WoolTops,WorstedYarn,Carpet Yarn) having turnover exceedingRs.1200 croreas Secretary to CMDfrom Dec.98 to May 09. (10 Yrs) Job Profile Responsible for overall Secretarial support to CMD’s office to ensure smooth flow of work and act a single contact point. Taking dictationsand typing.Drafting routine correspondence independently. Attending and screening telephone calls / e-mails / letters / faxes / visitors. Responding to queries and provide initial requested information. Fixing up appointments,Scheduling and making arrangement for meetings. Maintaining utmost confidentiality and integrity of operations of CMD’s office. Ensure timely collection of daily / weekly /monthly reports from respected departments. Monitoring of tasks on behalf of CMD, follow up them and report progress on same. Screening and tracking inward / outward mails etc. Follow up on various issues & ensure timely execution of tasks/ inter office co-ordination. Effectively interact with all level of management. Maintaining Data Bank of contacts(Telephone/Mobile/Address/e-mail etc). Taking care of Travel Co-ordination both International and Domestic, Airport pick up & Drop, Passport, Visa, Foreign exchange etc. Handling Hotel/Resort/Guest House /Restaurant reservations. Maintaining records for renewal of subscriptions, memberships, Credit Cards, Insurances, Passports, Visas etc. General administrative works such as Courier / Post / Printing / Photocopy / Fax, Look after maintenance of vehicles, maintaining stationary stocks etc. Regularly updating information required by CMD. Maintaining up to date filing of official as well as personal/confidential documents Collecting information from internet as per instruction. Processing Bills, Preparing vouchers, travel bills, Insurance claims etc. Reading news papers and marking news items which are relevant to the company’s business. Perform any other administrative works/assignments entrusted from time to time. Cont.3.. 3. DCW Home Products Limited (Mfrs. of Captain Cook brand of Salt, Atta, Spices etc as Secretary to Regional Manager (Sales) from Dec. 1994 to Nov. 1998 (4 Yrs) Job Profile Taking dictations and typing / Self Correspondence Office Administration (Courier, Printing& Stationary management, maintaining muster roll, Leave Records, Hotel /Travel bookings) Handling customer complaints / Co-ordination between Plants and C&FA for maintaining required stock Obtain sales data fromField staff, C&FA and generation of MIS Reports Scrutinize expense statements of field staff and processing for payments Follow up with internal and external agencies Preparing Power Point Presentation Slides / Organising meetings of sales force Maintaining upto date filing and keep confidential/personal records of field staff. 4.Parekh Marketing Limited (A Parekh Group Co. Mfrs .of Fevicol Brand of Adhesives etc as Stenographer reporting to GM (Sales) from Feb. 1989 to Dec. 1994. (5 ½ yrs) Job Profile Taking dictations and typing / Handle correspondence independently Order processing / Credit control on supplies to authorised dealers / Collection of payments Follow up with Banks, Transporters, Dealers Filing documents / despatching of mails / courie0s 5. Horstmann India Pvt.Ltd (Mfrs .of Precision measuring instruments) as Stenographer from Nov. 1986 to Feb. 1989 (2 ½ yrs) Job Profile Taking dictations and typing Preparation of export documents PERSONAL DETAILS Date of Birth :17th May 1962 Present Add:A/8 Brindavan Housing Society, Shivsrushti, Kurla East, Mumbai 400 024. Marital status:Married & having two children Contact (Mob):- e-Mail- Languages :English,Hindi and Malayalam. Salary expected: GOPINADHAN.E.K.
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