Gisette Sanchez

GISETTE SANCHEZ 85 Battoo Boulevard, Marabella Cell:- Email ·--LinkedIn Profile · https://www.linkedin.com/in/gisette-sanchez-19095a46 Administrative professional with also seven (7) years of experience in document control in the oil and gas industry. Seeking to leverage my technical and professional expertise to become a viable asset for your company. EDUCATION 2016 NATIONAL GAS COMPANY OF T&T IT DEPARTMENT Records Management – One (1) Day Course 2006 INSTITUTE OF TRAINING AND DEVELOPMENT EXECUTIVE ADMINISTRATIVE ASSISTANT Grade B- SAN FERNANDO SENIOR COMPREHENSIVE CXC SUBJECTS: Mathematics Geography P.O.B. Grade 2 Grade 2 Grade 3 1987 - 1992 HOLY FAITH CONVENT, COUVA CXC SUBJECTS: Mathematics English Language English Literature Geography History French Grade 3 Grade 1 Grade 2 Grade 3 Grade 2 Grade 2 1 2|Page EXPERIENCE EXPERIENCE OCTOBER 2021 – MARCH 2022 SENIOR SECRETARY TO THE MINISTER OF AGRICULTURE MINISTRY OF AGRICULTURE, LANDS AND FISHERIES CHAGUANAS • • • • • • • Responsible for maintaining the administrative support of the office Reporting of any issues with office area and equipment. Receive and screen visitors, phone calls and correspondence; maintains related registers; and initiates follow-up action as appropriate. Schedules and organizes meetings and appointments as directed. Prepares and distributes /makes available all relevant documents and takes minutes /notes as directed. Types/transcribes/prepares correspondence, minutes, reports, forms, presentations as requested. Edit and format same for accuracy and clarity, in keeping with related document and corporate standards. Liaise with Personnel throughout the company. Compiles/prepares monthly and other routine reports in a timely and accurate manner. Liaises with relevant personnel to ensure timely submission of contributions FEBRUARY 2020 – SEPTEMBER 2021 CUSTODIAN (PART TIME - EVENINGS) BALANCED ENGINEERING AND CONSTRUCTION MANAGEMENT LTD (BECM LTD) VISTABELLA (SOUTH OFFICE) • • Responsible for maintaining the cleanliness of the office space and kitchen Reporting of any issues with office area and equipment. SEPTEMBER 2020 – OCTOBER 6TH 2020 ADMINISTRATIVE ASSISTANT SUPER AUTO LIMITED POINT LISAS • • • • • Responsible for Petty Cash transactions LINX / VISA / CASH transactions of customers and issue receipts accordingly Typing of correspondence for different vendors/suppliers Issuing of cheques for payments Creating Purchase Orders JULY – AUGUST 2020 (TEMPORARY) 2|Page 3|Page COUNTER – FIXED ASSET COUNT TEAM NATIONAL ENERGY SKILLS CENTER POINT LISAS Read the Fixed Asset Count Procedure and provide feedback for any item of concern, prior to starting the count exercise. • Participate in daily Risk Assessment/Job Hazard Analysis for the conduct of the count. • To physically identify items to be counted listed on Count Sheets • Conduct the actual count in presence of Verifier, must count 100% of items in the assigned location. EXPERIENCE (CONT’D) • • • • • • • • • Identify items in the location to be counted that are not listed on count sheets and inform the Verifier of same. Items are to be listed on the additional blank count sheets provided with as much detail as reasonably possible. Identify and note all items that are listed on count sheets that are not seen or located for review and seek confirmation by verifier and count supervisor. Record on sheets provided actual location on the Campuses or business units, quantity seen, serial number manufacturer name, general condition. Sign off count sheet when the count for that sheet is completed. Count and verify 100% of fixed assets at each location. Where an asset is located and is not included on the count sheet for the location, the item must be recorded on an additional blank count sheet. i.e. description, original identification number/s serial number etc. Conduct any other related tasks assigned by the Supervisor Provide input for count report i.e. results of physical count and Risk Assessment Any other tasks so assigned that may impact the count exercise. JANUARY 2018 – APRIL 2019 DOCUMENT CONTROL SPECIALIST EXCELLENT DOCUMENT CONTROL SERVICES WORKED FOR NATIONAL GAS COMPANY • • • • • Assisted with any administrative function as required by the project. Documented the minutes for the weekly site meetings, such as the Co-ordination and LFPP NGC Team meeting. Served as Head Co-ordinator of all documentation of each plant system (Utility & Process) between NGC & LFCTT for Project Handover between NGC and Operator, which is LFCTT. Single point of Authority reporting to the Project Lead regarding missing documentation and risks to handover. Maintained the upkeep of all electronic storage of systems, information, namely Punchlist Master Copy, System Handover Transmittals, Systems Handover Packages and Systems Handover Certificates. 3|Page 4|Page NOVEMBER 2016 – JUNE 2017 ADMINISTRATIVE ASSISTANT CORINTHIA DEVELOPMENT LIMITED C3 CENTRE, SAN FERNANDO Lease Negotiation: Prepared Letters of Offer to new tenants outlining applicable rates, requirements and regulations of the mall. Also entered new tenant information on tenant database. Lease Maintenance: Maintained diary system for expiring leases and updated tenant database with new lease information. EXPERIENCE (CONT’D) Resolution of Tenant/Customer Issues: Logged complaints, follow up status with FMS and advise tenants. Handle Claims & Accidents: Received and took relevant actions to any incidents such as Slip and Fall, Flooding in Tenant shop space. Conduct Mall Walk Through’s: Conducted Weekly “walk through” of mall (internal and external) to ensure facilities and premises are in order. MAY 2012 – NOVEMBER 2016 DOCUMENT CONTROL SPECIALIST NATIONAL GAS COMPANY OF TRINIDAD AND TOBAGO COUVA Located at the Liquid Fuels Facility at Caroni Site working along with NP and Petrotrin. • • • • • Managed documents of the organization for the project and compiled a controlled reliable audit trail of every document assigned to the above project with greater security, version, visibility and availability. Assisted with any administrative function as required by the project. Collected and formatted all HSSE information to the weekly site minutes. Documented the minutes for the weekly site meetings: Pre-Commissioning, Electrical and Instrumentation weekly meetings. Communicated with contractors on site to complete required information for the Client which is the National Gas Company of Trinidad and Tobago. MARCH 2011 – MAY 2011 ADMINISTRATIVE ASSISTANT II (ACTING – ACCOUNTING DEPARTMENT) NATIONAL ENERGY CORPORATION OF TRINIDAD AND TOBAGO COUVA • • Type letters, memorandums, forms and draft responses for both open and confidential. Receive, sort, distribute, photocopy and scan departmental correspondence. 4|Page 5|Page Ensures that stationery requirements are met on a timely basis. • Ensures investments are signed and faxed to the respective Financial Institutions. • Obtains signatures for all payments (Cheques and wire transfers). • Type forms relating to VAT, Tax, CSO Reports. • Documentation for monthly, quarterly and yearly financial statements. • Preparation of letters and timely dispatching of customer invoices. • Maintains, update and secures departmental records and files. • Facilitation and recording of meetings for both internal and external parties. • Preparation and follow up of year end audit letters to customers. • Assist in typing and collating Budget Document. JULY 2008 – MARCH 2011 • ADMINISTRATIVE ASSISTANT 1 NATIONAL ENERGY CORPORATION OF TRINIDAD AND TOBAGO COUVA • Receive and screen visitors, phone calls and correspondence; maintains related registers; and initiates follow-up action as appropriate. • Schedules and organizes meetings and appointments as directed. Prepares and distributes /makes available all relevant documents and takes minutes /notes as directed. • Types/transcribes/prepares correspondence, minutes, reports, forms, presentations as requested. Edit and format same for accuracy and clarity, in keeping with related document and corporate standards. • Liaise with Personnel throughout the company. Compiles/prepares monthly and other routine reports in a timely and accurate manner. Liaises with relevant personnel to ensure timely submission of contributions. JULY 2005 – JUNE 2008 RECEPTIONIST NATIONAL ENERGY CORPORATION OF TRINIDAD AND TOBAGO COUVA • Operates telephone switchboard to relay incoming and outgoing calls and makes and registers overseas calls. • Welcome and screen visitors and directs them to appropriate locations/destinations. • Performs clerical support duties such as typing, stationery issue, faxes and photocopying mail distribution as required. • Performs minor repairs to photocopying and fax machines at the Administration Building as required. DECEMBER 1997 – MARCH 2004 CLERICAL ASSISTANT – MATERIALS DEPARTMENT PETROTRIN POINTE-A-PIERRE • Worked as an Assistant in Public Relations Department. 5|Page 6|Page • • • • • • • • • Experience in Handling travel itinerary for employees. Experience in documentation for plant shutdowns. Interaction with suppliers for plant shutdowns. Experience in SAP Programming. Front Desk receptionist. Secretarial duties and responsibilities. Foreign correspondence with overseas suppliers. Recording of foreign and local invoices and follow up on late delivery of suppliers’ goods. Recording of minutes for department meetings. MAY – OCTOBER 1994 CLERICAL ASSISTANT ELECTIONS AND BOUNDARIES COMMISSION SAN FERNANDO • • • • • Receiving information for the processing of new identification cards. Opening and filing of new/old identification card files. Interaction with the public daily. Filing of names and addresses of Claimants. Processing information of claimants for needed database. SKILLS Computer Graphic Arts Calligraphy HOBBIES Reading, writing and singing. 6|Page 7|Page REFERENCES 1. Mr. Ernest Esdelle Manager, Major Projects NATIONAL GAS COMPANY OF TRINIDAD AND TOBAGO Atlantic Plaza POINT LISAS Work:-/- Cell:- 2. Ms. Wendy Murray Auditor/Consultant Cell:- 3. Mr. Kevon Jean-Baptiste Deputy Engineering Manager BPTT – Trinidad and Tobago 6A Victoria Avenue PORT OF SPAIN Work:- Cell:- 7|Page 8|Page 8|Page