Gipsy Malan

CURRICULUM VITAE – GIPSY MALAN PERSONAL DETAILS Surname:Malan (nee Schultz) Full Names:Gipsy Date of birth:- Age:36 Gender:Female Nationality:South African Race:Caucasian / White Marital Status:Divorced Dependants:1 Driver’s license:Yes, Code 08 (own transport) Area of Residence:Centurion, Pretoria Mobile:084 - E-mail-Home Language:Afrikaans (Speak, Read and Write) Other:English (Speak, Read and Write) Availability:Immediate SCHOOL EDUCATION Last School Attended:High School Hendrik Verwoerd Highest Standard Passed:Matric / Grade 12 Year completed:1998 Subjects:Afrikaans, English, Mathematics, Biology, Accounting, Science COMPUTER LITERACY MS Office (Word, Excel, PowerPoint & Outlook), Pastel Evolution, Pastel Partner V14, Pastel MyBusinessOnline, Pastel Online Payroll, QuickBooks, Econo Accounting, VIP Premier Payroll, Payspace, Intercode Payroll, Caseware Time, Caseware Working Papers, Automate Characters, E-Filing, EasyFile, EMS, SACO Clocking System, Internet and e-mail TERTIARY EDUCATION Institution:University of South Africa (UNISA) Qualification:B.Compt Accounting Science Degree Year:2009 Institution:South African Revenue Services (SARS) Qualification:Certificate in SARS Easy-File Year:2010 Institution:Caseware Qualification:Certificate in Caseware Time Fundamentals Year:2011 Institution:South African Institute of Tax Practitioners Qualification:Certificate in New Tax Act Year:2013 EMPLOYMENT HISTORY Company Name:Retire@Midstream Period:March 2015 – June 2018 Position:Financial Manager Reason for leaving: : Opened own tutoring company Responsibilities: •Support in preparation and co-ordination of annual budgets. Forecast and variance analysis thereof. •Monthly capturing of all accounting data, reconciliation of accounts and managing Accounting System. •Invoices for monthly levy, traffic fines, DSTV and water. •Evaluate and approve all expenditure in co-operation with the Estate Manager to ensure effective cash flow management. •Submit all returns to SARS. •Manage invoices for recovery of inter-Estate and other expenses. •Determine fund requirements and develop strategies to invest surplus funds in co-operation with the Estate Manager. •Verify database with Pastel on a monthly basis and with the deed's office every second year. •Effective management of municipality accounts. •Manage property transfers •Assisting Auditors during the interim and year-end audit processes: •Prepare audit file for auditors. •Reconcile all accounts. •Ensure assets in reports really exist and prepare depreciation. •Responsible for accurate appointments: contracts and all relative & signed information. •Responsible to ensure all documentation regarding terminations, leave and attendance registers are completed and in files. •Capture & maintain accurate information of employees on VIP software. •Administer provident fund. •Responsible for communication and deductions of all garnishee orders. •Run reports on VIP & compile monthly statistics on appointments, terminations, absenteeism rate etc. •Submission of monthly UIF declarations. •Yearly submission of ROE (Return of Earnings) to Department of Labour. •Monthly payslip print outs. •Bi-annually and annual tax submissions. •Responsible for payroll Tax year end and submission & distribution of IRP 5's / IT3's. •Monthly salary payments and payments to SARS, UIF, provident fund, garnishee orders and unions. •Complete forms when employees have an IOD (Injury on duty) & assessment submissions. •Statutory payments before the 7th of each month. •Salary journals & balancing of control accounts. •Accurate Financial reporting on a monthly basis (Directors Reports). •Manage and monitor all outstanding finances according to estate policy. •Responsible for the DSTV contracts with the Residents & payments to MultiChoice. •Creditor invoice entry and payments via internet banking •Annual AGM preparation •Monthly salaries for 40+ employees including security and pulling clockings from SACO EMPLOYMENT HISTORY (continued): Company Name:Atlantis Motors Period:September 2014 – February 2015 Position :Group Financial Manager Reason for leaving:Financial Instability in company Responsibilities: •Full Accounting function up to Management Accounts for 9 branches •Manage 5 staff members •Monthly Statutory returns (PAYE/SDL/UIF/VAT) •Annual CIPRO returns •Preparation of all documents for audit •Payroll – VIP •Creditor reconciliation and payments on internet banking •Implemented various procedures to ensure company as a whole runs more efficiently. •VAT, PAYE, UIF and SDL (Completion of forms, reconciliations and filing of proof of payments) •Reconciliation of all cash and payments received •Prepare, examine, and analyze accounting records, financial statements, and other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards. •Analyze business operations, trends, costs, revenues, financial commitments, and obligations, to project future revenues and expenses or to provide advice. •Advise management about issues such as resource utilization, tax strategies, and the assumptions underlying budget forecasts. •Ensure company's annual earnings, expenditures and investments are reported with accuracy and completeness •Human Resources Management •Complete new employee’s information, contracts and termination document •Maintain HR related documentation, personnel files, training records, etc. •Ensure compliance with company's policies, standards and regulations •Prepare all documentation with regard to company disciplinary code of conduct •Institute disciplinary actions against employees Company Name:Digital Planet / Orbitech Technologies Period:January 2014 – August 2014 Position :Company Accountant Reason for leaving:Career opportunity closer to home Responsibilities: •Full Bookkeeping function up to Management Accounts for 3 companies •Cash Book, invoicing, debtors, creditors, reconciliations, orders, Supplier GRV’s, Stock •Monthly Statutory returns (PAYE/SDL/UIF/VAT) •Annual CIPRO returns •Bi-Annual Provisional Tax Returns •Preparation of all documents for audit •Maintain close working relationship with operations department to ensure new procedures are put into place as and when the need arises and to ensure that stock is balancing at all times. •Prepare, examine, and analyze accounting records, financial statements, and other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards. EMPLOYMENT HISTORY (continued): •Compute taxes owed and prepare tax returns, ensuring compliance with payment, reporting and other tax requirements •Analyze business operations, trends, costs, revenues, financial commitments, and obligations, to project future revenues and expenses or to provide advice. •Ensure company's annual earnings, expenditures and investments are reported with accuracy and completeness Contactable References: Michelle Teixeira (Chief Executive Officer - Orbitech Technologies) Tel: 082 - Kathleen Petersen (Financial Manager - Digital Planet) Tel: 011 - Company Name:Keystone ICT (Pty) Ltd Period:May 2011 – December 2013 Position :Company Accountant / Human Resources Manager Reason for leaving:Company experienced financial difficulty, resulting in inability to remunerate employees (No employees remunerated for October 2013, all salaries cut with 50% in December 2013) Responsibilities: •Cash Book, invoicing, debtors, creditors, reconciliations and orders •Monthly Statutory returns (PAYE/SDL/UIF/VAT) •Annual CIPRO returns •Annual Income Tax Returns •Bi-Annual Provisional Tax Returns •Annual Personal Income Tax Returns for Shareholders •Annual Workmens Compensation Returns •Preparation of all documents for audit •Monthly Management Accounts •Salaries on Intercode Payroll •Human Resources Management •Complete new employee’s information, contracts and termination document •Maintain HR related documentation, personnel files, training records, etc. •Ensure compliance with company's policies, standards and regulations •Prepare all documentation with regard to company disciplinary code of conduct •Institute disciplinary actions against employees Contactable References: Corrie Myburgh (Managing Director) Tel: 082 - Company Name:Budget Van and Truck Rental Period:August 2010 - April 2011 Position :Company Accountant Reason for leaving: Career opportunity closer to home EMPLOYMENT HISTORY (continued): Responsibilities: •Accountant functions for 2 Budget Van Rental branches and various smaller subsidiaries •Cash Book, Creditors Reconciliations, Credit Cards, balancing of loan accounts •Supervision of 5 staff members in the department. Controlling their performance and delegating duties to them. •Checking and approving all debtors and creditors invoices captured. •Loading of EFT’s for release by Managing Director •Monthly Statutory returns •Annual CIPRO returns •Preparation of all documents for audit •Monthly Management Accounts Contactable References: Chantell Henrico (Financial Director) Tel: 083 - Company Name:Certified Master Auditors Incorporated Period:April 2009 – July 2010 Position :Trainee Accountant / SAICA Clerk Reason for leaving:Better career opportunity and prospects Responsibilities: •Accounting, tax and audit duties at various clients. Contactable References: Chantell Henrico (Financial Director) Tel: 083 - Company Name:Certified Master Auditors Incorporated Period:April 2008 – March 2009 Position :Human Resources Manager / Office Manager / Financial Manager Reason for leaving:Commenced with SAICA articles Responsibilities: •Manage all company finances (Cash Book, Debtors Invoices and Collection, Creditor Recons and payments via EFT) •Salaries for staff and Claims for 30 Partners •SAICA, SAIPA and CIMA contracts and training requirements for all article clerks (50 clerks) •Training given once a month to entire company on various subjects ranging from Auditing, Caseware, Easyfile, E-Filing, Tax Laws and changes, Accounting Principles. •Provisional and Annual Tax Returns for all companies and subsidiaries (50 companies) •Full Human Resources Function (Employment contracts, Disciplinary Hearings, Training Requirements) •Workmen’s Compensation Returns Contactable References: Chantell Henrico (Financial Director) Tel: 083 - EMPLOYMENT HISTORY (continued): Company Name:Labfurn Manufacturing Period:September 2005 – March 2008 Position :Bookkeeper Reason for leaving:Better career opportunity Responsibilities: •Bookkeeping up to trial balance, including monthly returns •Sales and ordering of all taps imported from United Kingdom •Electronic banking and wages •Sales of laboratory furniture Company Name:Dimalcon CC Period:September 2002 - August 2005 Position :Office Manager Reason for leaving:Divorced owner of company / Better working environment Responsibilities: •Debt Collecting for 8 cash loan branches •Bookkeeping for entire company, including monthly returns •Salaries •General day to day running of company Company Name:Aldrighetti & Associates Period:August 2001 – August 2002 Position :Article Clerk Reason for leaving:Better career opportunity at Husband's business venture Responsibilities: •Bookkeeping for 5 clients on a weekly basis •Monthly management accounts for all clients •Monthly returns: PAYE, UIF, SDL, VAT, RSC •Secretarial Duties for entire audit firm client base. Duties included registration of companies and CC’s, change of name. Company Name:Game Store Kollonade Period:March 1999 – December 2000 Position :Debtors Clerk / Switchboard Operator Reason for leaving:Relocated to Johannesburg (Husband transferred) Responsibilities: •Collected 90%+ of debtors book. Value: R- plus •Telephonic collection of arrear accounts •Process credit applications and receipts from customers for account payments •Relieved switchboard operator on lunch and tea breaks REFERENCES Obtained by:Cora O'Neil Recruitment Agency -) Company Name: Keystone ICT (Pty) Ltd Referee: Mr. Corrie Myburgh Designation: Managing Director Contact details : 082 - Relationship with Colleagues / Seniors : Very good relationship Honesty / Reliability / Punctuality : Very good in all aspects, very trustworthy Attitude to work : Very good, positive and eager to perform Drive & Initiative : Very good, strong drive and initiative Pressure : Very good, able to handle pressure Quality of work : Very good, neat and accurate Communication : Very good, friendly and professional Recommended : Yes, definitely Will you employ this candidate again? : Yes, definitely Remarks : The Referee confirms the candidate’s employment and remarks that the candidate is a very hard worker and conscientious. The Referee indicates that the candidate’s work tempo is very fast and effective, and the Referee indicates that from all the financial staff he has had over the years, this candidate was the most effective. The candidate never had any problem with attending to task requested after hours. The Referee highly recommends the candidate for employment. Company Name: Budget Van and Truck Rental / Certified Master Auditors Inc. Referee: Mrs. Chantell Henrico (no longer with company) Designation: Financial Director Contact details : - Relationship with Colleagues / Seniors : Very good relationship Honesty / Reliability / Punctuality : Very good in all aspects Attitude to work : Very good, positive attitude and eager to perform Drive & Initiative : Very good drive and initiative Pressure : Very good Quality of work : Very good, neat and accurate Communication : Very good, friendly and professional Recommended : Yes Will you employ this candidate again? : Yes Remarks : The Referee confirms the candidate’s employment and remarks that the candidate worked with her at both Certified Master Auditors Incorporated and Budget Van and Truck Rental. The Referee indicates that the candidate is conscientious and a hard worker, who was always willing to do more than what was expected of her. The Referee indicates that the candidate was always willing to go the extra mile, and the Referee recommends the candidate for employment.