Gayane Matevosyan

GAYANE MATEVOSYAN Apt. 97, 12 G. Lusavorich Str., Yerevan 0025, Armenia WORK EXPERIENCE Council of Europe Office in Yerevan Project Assistant July 2019 – Present • Supporting in day-to-day implementation, preparation, organization, and follow-up of project activities. • Providing administrative, financial, and organizational support for project implementation. • Organizing logistics for meetings, official journeys, and events, ensuring all administrative tasks are completed. • Managing travel arrangements, including visas, accommodations, and reimbursements. • Processing purchase orders, assisting in report preparation, and maintaining coordination with internal/external counterparts. • Translating various legal and project-related documents. • Monitoring budget, updating project expenses, and assisting in financial reporting. Armenian branch of the organization Médecins Sans Frontières (MSF) France Finance Responsible July 2016 – April 2019 • Managed accounts under the supervision of the Account Manager, ensuring timely financial operations. • Maintained account books (advances, salaries, per diems) and ensured advances were repaid within deadlines. • Prepared cash orders, transfer forms, invoices, and receipts, adhering to Armenian legal requirements. • Entered financial data in Saga /an accounting software/, ensuring accuracy and compliance with account codes. • Participated in budget preparation and revision. Armenian branch of the organization Médecins Sans Frontières (MSF) France Project Admin /HR, Finance, Administrative Tasks/ May 2012 – July 2016 • Supported the recruitment process: developed job descriptions, reviewed applications, conducted interviews, and hired candidates with the Project and HR Coordinators. • Managed employment contracts, amendments, and service contract requests. • Handled onboarding, evaluation, development, dismissals, and leave processes for the staff. • Maintained the HR database (Homere), updated employee records, and prepared monthly pay slips. • Organized administrative processes, including rental contract renewals and tax declarations. • Provided logistical and administrative support for events, seminars, and meetings. Armenian branch of the organization Médecins Sans Frontières (MSF) France Interpreter/Translator July 2007 – May 2012 • Provided oral translations during meetings and negotiations, ensuring message accuracy and context. • Translated reports, publications, regulations, and guidelines. • Proofread and edited translated materials for quality assurance. • Prepared biweekly Logistic (Local project order, Stock Enter and Expenditures forms) donation forms. "Grand Tobacco" LLC Technological Director November 2002 – July 2004 • Identified and established relationships with raw material suppliers, negotiated prices, payment terms, and delivery schedules. • Managed the entire process from placing orders to preparing contracts and organizing delivery. • Supervised the laboratory and quality control departments, ensuring compliance with industry standards. Led internal audits to assess process efficiency and product quality. • Represented the company in meetings with foreign suppliers and business partners. • Managed business trips to various European countries for meetings and site visits. "Grand Tobacco" LLC Administrative Assistant / Translator August 1999 – May 2002 • Translated a wide range of documents (faxes, emails, technical documents) and provided interpretation during meetings and negotiations with foreign companies. • Organized and arranged meetings, including taking minutes and ensuring effective communication. • Maintained filing systems, office correspondence, and inventory. Managed logistics for conferences, meetings, and workshops. • Assisted with accounting tasks, including tracking expenditures, preparing reports, and handling financial documentation. • Made staff travel and hotel arrangements, ensuring timely provision of travel tickets and itinerary details. • Supported the Office Manager in daily tasks and took on responsibilities during their absence. Managed procurement of office supplies and materials. EDUCATION Yerevan State University HR Management (Professional Retraining) November 2015 – November 2016 State Linguistic University after V. Bryusov Master’s degree in English and French Languages August 1994 – August 1999 Diploma with Honors CERTIFICATES RECEIVED FMT /Field Management training/ Organized by MSF University of Cambridge ESOL Examinations English for speakers of other languages Level 1 certificate in Business English Center of Management of Armenia (CEMA) Attestation in Trade Organization Saint Mary’s University Business Development Center Halifax, Nova Scotia, Canada Certificate in ISO -9000 In Pursuit Of Quality CSP Middle East Internal Auditor Certificate Quality Manager Diploma awarded by WIFI under the supervision of the Chamber of Commerce of Austria Seminars on Marketing/Communication, Strategic Planning/Controlling, Personal Management/Motivation, Operative Controlling, Export SKILLS • Languages: Fluent in Armenian, English, Russian, and basic French. • Technical Skills: Proficient in MS Office (Word, Excel, PowerPoint). • Project Management: Skilled in planning, coordinating, and supporting various project activities. • Translation: Strong written and oral translation skills in diverse fields, including legal, technical, and medical.