GANESAN G
Executive Assistance | Office Administration | Facilities & Event Management | People Skills
--Bangalore
LinkedIn: https://www.linkedin.com/in/ganesan-g-7b29892a8/
PROFILE SUMMARY
KEY COMPETENCIES
Executive Assistance Expertise
Strategic Operations Management
Office Administration
Aviation coordination (PRO Services)
Corporate Governance
Calendar Management
Travel coordination
People Management
Reporting & Documentation,
Government Liaison
Employee Database Management
Inventory & Procurement
Event Management
Cross- Functional team collaboration
SOFT SKILLS
Creative & Innovative
Meticulous attention to detail
Inter-Personal Skills
Go-Getter
Analytical Thinking
ACADEMIC CREDENTIALS
MS – Office (Advanced)
SAP Accounting Packages
Quicken, Quickbooks, Tally
PERSONAL DOSSIER
Date of Birth: 23rd March’1982
Marital Status: Married
Passport No: B- Valid Till’2034
Linguistic Ability: English, Malayalam,
Kannada | Tamil
INTERNSHIPS
KEY ACHEIVEMENTS
MBA, Madurai Kamaraj University
B Com, Madurai Kamaraj University
Diploma in Commercial Practice, PACR
TECHNICAL TOOLS
Apprenticeship, Liquid Propulsion
Systems Centre (LPSC), ISRO, Govt. of
India, Jun’04 – Jun’05
Industrial Trainee, HML Ltd (RPG
Group), Aug’02 – Mar’04
Highly seasoned and multi-faceted professional with over 16 years of experience as an
Executive Assistant & Office Administration Manager boosted with high level of Strategic
Planning & Execution across Manufacturing & IT Sectors working for passionate
Entrepreneurs and Top C – Level Executives.
Resourceful and well-connected professional with a can-do attitude committed to a sense of
urgency in anticipating the needs of senior-level executives.
Served as an Executive Assistant to the Director – Corporate University of TVS Motor (TVS
Institute for Quality and Leadership) – L&D Department.
Provided End-to-End support in the entire gamut of Office Administration for all L&D team
members, handled Statutory Compliances under Karnataka Shops Act.
Proficient in Facility Management, Procurement, Vendor Management, Budget and Billing,
CAPEX & REVEX, PIP (Profit Improvement Plan), 5S Coordination, NDA & Agreement,
coordinated the Hiring process, and conducted multiple Induction programs for the New
Joiners on TVS Motor Culture and ERM functions.
Passionate event manager successful in organizing various high-level events, following up a
participative leadership style while maintaining a clear chain of command.
Proven experience in fostering trust and cultivating partnerships with renowned
establishments, VIP Guests, Local Village Heads, and Government Officials ensuring smooth
business relationship at all levels.
Played a significant role in saving 51Lacs/annually through PIP (Profit Improvement Plan)
enhancing effective negotiation with the consultants.
Completely eliminated the single use water bottles in our Corporate University, and
introduced the usage of “Dish Washer” for reducing water consumption as the first big step
towards Environmental Sustainability.
Won appreciation for the effective planning and executing the clearance of Solid Waste (25
Tonnes) which was left un-cleared for the past 10 years.
Led the team in involving “Robotic Concept” for Landscaping maintenance, whilst saving the
manpower and material costing in the long-run.
Collaborated with CU Team in introducing the “Sensor Based Street Lights & Office Lights”.
Prepared 60+ NDAs and Consultant agreements in the current financial year.
Integrated compliances to ensure 100% statutory compliance as per Karnataka Govt.
Guidelines – Competed for 91.7%, completed the renewal of Karnataka Shops and
Establishment Registration up to FY2026
Won accolades for installing an online continuous effluent monitoring system (OCEMS) to
monitor the Quality of treatment & the online system with the support of our PED.
Handled an unrest of local people from 14 villages in Anekal Taluk, Bangalore during the land
acquisition process for L&D Center expansion in coordination with ERM/PRO teams.
CAREER TRAJECTORY
Process
Executive
Intertitle
Pvt Ltd
May'06 Jul'07
Steno to Sr.
Manager
Tata
Advanced
Materials
Ltd (TAML)
Jul'07 Jun'08
Personal
Secretary to
the Founder
& MD
EA to the
Founder &
CEO/ Office
Manager
Invensys
Skelta
(Aveva)
Jun’08 –
Nov’11
Zapty
Software
Pvt Ltd
Dec’11 –
Aug’16
EA to the
Founder &
CEO
Snapbizz
Cloudtech
Pvt Ltd
Aug’16 –
Dec’18
EA to the
Director &
AM/DM/M
anager –
Office
Administrat
ion
TVS Motor
Ltd
Dec'18 Dec'23
WORK EXPERIENCE
Manager – Office Administration/EA to the Director (Corporate University of TVS Motor)
Apr’22 – Dec’23
Deputy Manager/EA to the Director
Apr’20 - Apr’22
Assistant Manager/EA to the Director
Dec’18 - Apr’20
Executive Assistance Expertise:
Gained rich experience in assisting Top Management/C-Level Executives/Business Leadership team with advanced complex calendar
management, travel (domestic and international), hotel reservations, preparing agenda, and presentations for BLT members/visitors.
Collaborated with the PRO Teams in coordinating the Aviation for Chairman Emeritus/Chairman/MD/VVIP/VIP/Foreign Visitors (Private Jet
& Commercial Flights), and customs clearance process.
Managed professional communication and personal scheduling for C-Suite Executives, including agendas, mail, email, MoM, phone calls,
whilst maintaining strict confidentiality with all materials.
As a Secretary, served as a bridge between top management and employees, circulated Memos, prepared Standardize Organization Charts
and Standard Operation Procedures (SOP); monitored travel expenses ensuring cost-effectiveness.
Managed senior executives’ travel logistics and activities, including accommodations, transportation, and meals as per their requirements.
Refined internal processes to support high-ranking executive companywide, coordinate internal/external resources to expedite workflows.
Planned and orchestrated work to ensure that senior executives’ priorities are met, managing communication with employees by liaising
with internal and external executives on various projects and tasks.
Office Administration | Facility Management | Statutory Compliances | Hiring Coordination | Vendor Management | Events:
Spearheaded the E2E office management, personnel management, inventory control, facilities, travel desk, hotels & reservations, vendor
management, AMC services, SLA Management, and canteen arrangements.
Managed the Statutory Compliances like PF, ESI, LWF, PT, Contract Labor and Trade Licenses, updated the required statutory documents
in Simpliance Portal whilst maintained a cordial relationship with the Labor Commissioners, PF & ESIC officials.
Analysed job descriptions provided by the HOD, coordinated with the Centralized Recruitment team, filtered/reviewed candidate
resumes, work history, education, skill-set, desired salary range against open requirements, and managed candidates effectively.
Embraced sustainability impacting activities in the work place, ensuring the facilities are maintained to the highest standards in compliance
with Health and Safety regulations, and evaluated unforeseen field conditions and coordinated with in-house team.
Oversaw the daily operations including house-keeping, landscaping maintenance, parking, Civil, CU, and Security services, guided team
members on the best practices in maintaining the property, and allocated budgets for Central Utility (maintenance, repairs and contracts).
Ensured effective 5S Improvements in 2W/3W PTC, Skill Training Block 1, 2, 3, Dojo Center, and 12 zones across 75acres premises.
Co-ordinated with Section heads for annual budget planning & estimation of Course Development for E&M (NPD (New Product
Development), R&D, Manufacturing), Consultant Fee, Travel, Central Utility, and approvals from the CEO& Head – Finance.
Led the CAPEX/REVEX request / approval, Vendor Code Creation, Month-wise budget planning/expenses under each section of HRD-IQL.
Worked closely with multiple vendors, handled the contract negotiation, and pricing agreements with all service providers for special
events/meetings, processed vendor/consultants' bills and employees' reimbursements.
Increased the engagement strategy, creative approach, planning, and execution for the organization’s largest and highest-profile employee
events such as Re-Imagine, Annual Learning Convention, Annual Learning Conference, Sustainability, New and upgraded Shooting-2
Wheeler, 3 Wheeler and Scooters (Indoor & out-door), other Dealership events, and Campaigns.
Produced detailed proposals, designed recommendations for events, e.g., timelines, venues, suppliers, legal obligations, staffing, and
budgets, and communications for all-employee leadership gatherings hosted by the organization’s Executive Committee Members, and
implemented methods to transform the digital experience of company events.
EA to the Founder & CEO
Snapbizz Cloudtech Pvt Ltd
Aug’16 – Dec’18
Provided extensive secretarial assistance to the CEO, managed the calendars, travel arrangements, data management, brief the CEO
regarding the official/personal events, itineraries/logistics, writing up correspondence, memoranda, PPTs, and Excel reports .
EA to the Founder & CEO/Office Manager
Zapty Software Pvt Ltd
Dec’11 – Aug’16
Planner schedule, Domestic and International travel arrangements (Hotel, taxi, visa for multiple countries, Travel insurance, Forex etc.)
Led the entire Office administration operations right from Visitor/Guest Relations, Government Liaison, and Statutory Register
Maintenance, Data base Management, Housekeeping, Security, Office stationary, Payroll process, Comp and Ben, Full & Final Settlement,
Event management, Reporting/Documentation, Vendor Management, and Asset/Property Management.
Proficient in completing the company registration Process (ROC, PAN, TAN, Service Tax, Import Export Code, STPI, DUNS, Patent & Trade
Mark Registration & Karnataka Shops & Establishment Act registration), Personal/Corporate Accounting, Tax reports (India and USA).
Executive Assistant to the Founder, CEO & CMO
Invensys Skelta (Aveva)
Jun’08 – Nov’11
Experienced in Office Management, Meetings & Schedules, Travel Coordination, Property Management, drafting
Mails/Memos/Presentations, Reporting, verifying Legal Agreements & NDA for OEM Partners.
Staff Steno to the Sr. Manager
Tata Advanced Materials Ltd (TAML)
Jul’07 – Jun’08
Process Executive
Intertitle Pvt Ltd (First Indian Corporation)
May’06 – Jul’07
