Ganesan

Ganesan

$20/hr
Executive Assistant and Manager Office Administration
Reply rate:
-
Availability:
Full-time (40 hrs/wk)
Location:
Bengaluru, Karnataka, India
Experience:
12 years
GANESAN G Executive Assistance | Office Administration | Facilities & Event Management | People Skills --Bangalore LinkedIn: https://www.linkedin.com/in/ganesan-g-7b29892a8/ PROFILE SUMMARY  KEY COMPETENCIES               Executive Assistance Expertise Strategic Operations Management Office Administration Aviation coordination (PRO Services) Corporate Governance Calendar Management Travel coordination People Management Reporting & Documentation, Government Liaison Employee Database Management Inventory & Procurement Event Management Cross- Functional team collaboration       SOFT SKILLS      Creative & Innovative Meticulous attention to detail Inter-Personal Skills Go-Getter Analytical Thinking ACADEMIC CREDENTIALS       MS – Office (Advanced) SAP Accounting Packages Quicken, Quickbooks, Tally PERSONAL DOSSIER             Date of Birth: 23rd March’1982  Marital Status: Married Passport No: B- Valid Till’2034 Linguistic Ability: English, Malayalam, Kannada | Tamil INTERNSHIPS  KEY ACHEIVEMENTS MBA, Madurai Kamaraj University B Com, Madurai Kamaraj University  Diploma in Commercial Practice, PACR TECHNICAL TOOLS Apprenticeship, Liquid Propulsion Systems Centre (LPSC), ISRO, Govt. of India, Jun’04 – Jun’05 Industrial Trainee, HML Ltd (RPG Group), Aug’02 – Mar’04 Highly seasoned and multi-faceted professional with over 16 years of experience as an Executive Assistant & Office Administration Manager boosted with high level of Strategic Planning & Execution across Manufacturing & IT Sectors working for passionate Entrepreneurs and Top C – Level Executives. Resourceful and well-connected professional with a can-do attitude committed to a sense of urgency in anticipating the needs of senior-level executives. Served as an Executive Assistant to the Director – Corporate University of TVS Motor (TVS Institute for Quality and Leadership) – L&D Department. Provided End-to-End support in the entire gamut of Office Administration for all L&D team members, handled Statutory Compliances under Karnataka Shops Act. Proficient in Facility Management, Procurement, Vendor Management, Budget and Billing, CAPEX & REVEX, PIP (Profit Improvement Plan), 5S Coordination, NDA & Agreement, coordinated the Hiring process, and conducted multiple Induction programs for the New Joiners on TVS Motor Culture and ERM functions. Passionate event manager successful in organizing various high-level events, following up a participative leadership style while maintaining a clear chain of command. Proven experience in fostering trust and cultivating partnerships with renowned establishments, VIP Guests, Local Village Heads, and Government Officials ensuring smooth business relationship at all levels. Played a significant role in saving 51Lacs/annually through PIP (Profit Improvement Plan) enhancing effective negotiation with the consultants. Completely eliminated the single use water bottles in our Corporate University, and introduced the usage of “Dish Washer” for reducing water consumption as the first big step towards Environmental Sustainability. Won appreciation for the effective planning and executing the clearance of Solid Waste (25 Tonnes) which was left un-cleared for the past 10 years. Led the team in involving “Robotic Concept” for Landscaping maintenance, whilst saving the manpower and material costing in the long-run. Collaborated with CU Team in introducing the “Sensor Based Street Lights & Office Lights”. Prepared 60+ NDAs and Consultant agreements in the current financial year. Integrated compliances to ensure 100% statutory compliance as per Karnataka Govt. Guidelines – Competed for 91.7%, completed the renewal of Karnataka Shops and Establishment Registration up to FY2026 Won accolades for installing an online continuous effluent monitoring system (OCEMS) to monitor the Quality of treatment & the online system with the support of our PED. Handled an unrest of local people from 14 villages in Anekal Taluk, Bangalore during the land acquisition process for L&D Center expansion in coordination with ERM/PRO teams. CAREER TRAJECTORY Process Executive Intertitle Pvt Ltd May'06 Jul'07 Steno to Sr. Manager Tata Advanced Materials Ltd (TAML) Jul'07 Jun'08 Personal Secretary to the Founder & MD EA to the Founder & CEO/ Office Manager Invensys Skelta (Aveva) Jun’08 – Nov’11 Zapty Software Pvt Ltd Dec’11 – Aug’16 EA to the Founder & CEO Snapbizz Cloudtech Pvt Ltd Aug’16 – Dec’18 EA to the Director & AM/DM/M anager – Office Administrat ion TVS Motor Ltd Dec'18 Dec'23 WORK EXPERIENCE Manager – Office Administration/EA to the Director (Corporate University of TVS Motor) Apr’22 – Dec’23 Deputy Manager/EA to the Director Apr’20 - Apr’22 Assistant Manager/EA to the Director Dec’18 - Apr’20 Executive Assistance Expertise:  Gained rich experience in assisting Top Management/C-Level Executives/Business Leadership team with advanced complex calendar management, travel (domestic and international), hotel reservations, preparing agenda, and presentations for BLT members/visitors.  Collaborated with the PRO Teams in coordinating the Aviation for Chairman Emeritus/Chairman/MD/VVIP/VIP/Foreign Visitors (Private Jet & Commercial Flights), and customs clearance process.  Managed professional communication and personal scheduling for C-Suite Executives, including agendas, mail, email, MoM, phone calls, whilst maintaining strict confidentiality with all materials.  As a Secretary, served as a bridge between top management and employees, circulated Memos, prepared Standardize Organization Charts and Standard Operation Procedures (SOP); monitored travel expenses ensuring cost-effectiveness.  Managed senior executives’ travel logistics and activities, including accommodations, transportation, and meals as per their requirements.  Refined internal processes to support high-ranking executive companywide, coordinate internal/external resources to expedite workflows.  Planned and orchestrated work to ensure that senior executives’ priorities are met, managing communication with employees by liaising with internal and external executives on various projects and tasks. Office Administration | Facility Management | Statutory Compliances | Hiring Coordination | Vendor Management | Events:  Spearheaded the E2E office management, personnel management, inventory control, facilities, travel desk, hotels & reservations, vendor management, AMC services, SLA Management, and canteen arrangements.  Managed the Statutory Compliances like PF, ESI, LWF, PT, Contract Labor and Trade Licenses, updated the required statutory documents in Simpliance Portal whilst maintained a cordial relationship with the Labor Commissioners, PF & ESIC officials.  Analysed job descriptions provided by the HOD, coordinated with the Centralized Recruitment team, filtered/reviewed candidate resumes, work history, education, skill-set, desired salary range against open requirements, and managed candidates effectively.  Embraced sustainability impacting activities in the work place, ensuring the facilities are maintained to the highest standards in compliance with Health and Safety regulations, and evaluated unforeseen field conditions and coordinated with in-house team.  Oversaw the daily operations including house-keeping, landscaping maintenance, parking, Civil, CU, and Security services, guided team members on the best practices in maintaining the property, and allocated budgets for Central Utility (maintenance, repairs and contracts).  Ensured effective 5S Improvements in 2W/3W PTC, Skill Training Block 1, 2, 3, Dojo Center, and 12 zones across 75acres premises.  Co-ordinated with Section heads for annual budget planning & estimation of Course Development for E&M (NPD (New Product Development), R&D, Manufacturing), Consultant Fee, Travel, Central Utility, and approvals from the CEO& Head – Finance.  Led the CAPEX/REVEX request / approval, Vendor Code Creation, Month-wise budget planning/expenses under each section of HRD-IQL.  Worked closely with multiple vendors, handled the contract negotiation, and pricing agreements with all service providers for special events/meetings, processed vendor/consultants' bills and employees' reimbursements.  Increased the engagement strategy, creative approach, planning, and execution for the organization’s largest and highest-profile employee events such as Re-Imagine, Annual Learning Convention, Annual Learning Conference, Sustainability, New and upgraded Shooting-2 Wheeler, 3 Wheeler and Scooters (Indoor & out-door), other Dealership events, and Campaigns.  Produced detailed proposals, designed recommendations for events, e.g., timelines, venues, suppliers, legal obligations, staffing, and budgets, and communications for all-employee leadership gatherings hosted by the organization’s Executive Committee Members, and implemented methods to transform the digital experience of company events. EA to the Founder & CEO Snapbizz Cloudtech Pvt Ltd Aug’16 – Dec’18  Provided extensive secretarial assistance to the CEO, managed the calendars, travel arrangements, data management, brief the CEO regarding the official/personal events, itineraries/logistics, writing up correspondence, memoranda, PPTs, and Excel reports . EA to the Founder & CEO/Office Manager Zapty Software Pvt Ltd Dec’11 – Aug’16  Planner schedule, Domestic and International travel arrangements (Hotel, taxi, visa for multiple countries, Travel insurance, Forex etc.)  Led the entire Office administration operations right from Visitor/Guest Relations, Government Liaison, and Statutory Register Maintenance, Data base Management, Housekeeping, Security, Office stationary, Payroll process, Comp and Ben, Full & Final Settlement, Event management, Reporting/Documentation, Vendor Management, and Asset/Property Management.  Proficient in completing the company registration Process (ROC, PAN, TAN, Service Tax, Import Export Code, STPI, DUNS, Patent & Trade Mark Registration & Karnataka Shops & Establishment Act registration), Personal/Corporate Accounting, Tax reports (India and USA). Executive Assistant to the Founder, CEO & CMO Invensys Skelta (Aveva) Jun’08 – Nov’11  Experienced in Office Management, Meetings & Schedules, Travel Coordination, Property Management, drafting Mails/Memos/Presentations, Reporting, verifying Legal Agreements & NDA for OEM Partners. Staff Steno to the Sr. Manager Tata Advanced Materials Ltd (TAML) Jul’07 – Jun’08 Process Executive Intertitle Pvt Ltd (First Indian Corporation) May’06 – Jul’07
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