Galina Semenova

San Diego, CA, 92107 + 1 (619) 955--3455- Galina Semenova SUMMARY Highly organized and proactive individual with a strong background in administrative support and a passion for leveraging AI tools and technologies. Seeking a Personal Assistant position to provide comprehensive support, enhance efficiency, and streamline processes for executives and teams. Dedicated to maintaining confidentiality, managing schedules, and ensuring seamless operations. Detail-oriented professional with a keen ability to anticipate needs and a commitment to utilizing technology to enhance productivity. SKILLS Administrative and Communication Skills: ● ● ● ● ● ● Proactive Calendar Management and Scheduling: ● Efficiently managed complex calendars for executives, optimizing their schedules and minimizing conflicts. ● Streamlined scheduling processes, resulting in improved time management and productivity. Excellent Written and Verbal Communication Skills: ● Drafted, edited, and proofread various types of professional correspondence, reports, and presentations. ● Delivered clear and concise communication, ensuring effective and professional interactions. Exceptional Organization and Time Management Abilities: ● Developed and implemented efficient organizational systems, enhancing workflow and productivity. ● Effectively prioritized tasks and deadlines, consistently meeting or exceeding expectations. Problem-Solving and Decision-Making Skills: ● Identified and resolved challenges promptly, employing critical thinking and analytical abilities. ● Made informed decisions, considering all relevant factors and their potential impact. Adaptability and Remote Work Experience: ● Successfully adapted to remote work environments, maintaining high levels of productivity and collaboration. ● Managed remote projects and effectively communicated with team members through remote collaboration tools. Social Media Management: ● Demonstrated proficiency in managing social media platforms, effectively engaging and growing online audiences. Language Skills: ● Fluent in Russian and English, facilitating seamless communication with diverse stakeholders. Technical Skills: ● ● ● ● ● Proficient in productivity tools (Microsoft Office Suite, Google Suite, ChatGPT). Proficient in AI tools and technologies. Proficient in remote collaboration tools (Zoom, Slack, Asana). Ability to adopt technical tools quickly and efficiently. Template standardization, workflow optimization, automation. Photography Skills: ● ● ● ● ● Considerable photography experience. Adept in all phases of post-production. Proficient in Adobe Photoshop, Adobe Lightroom, and Capture One. Experience in fine art photography. Awards and recognition in photography. EXPERIENCE Personal Assistant - Former Senator of the State of California, Coronado, CA October 2022 - PRESENT ● ● ● ● ● ● ● ● ● ● ● Managed and maintained complex calendar, scheduling appointments, meetings, and travel arrangements. Screened and directed emails and other inquiries, providing timely and professional responses. Drafted, edited, and proofread correspondence, reports, and presentations. Coordinated travel itineraries, including flights, accommodations, and transportation. Prepared travel expense reports and reconciled them in a timely manner. Assisted with meeting and event logistics, including agenda preparation, material organization, and on-site support. Maintained confidential files and records, implementing efficient document management systems. Conducted research and compiled data for reports and projects. Provided personal support, managing appointments, errands, and reservations. Conducted remote research and compiled data for reports and projects. Provided all technical support. Real Estate Photographer - LA360VR, San Diego, CA December 2021 - January 2023 ● ● ● ● ● ● ● ● Enlisted to capture high-quality RAW images, including HDR, of residential and commercial properties. Collaborated with clients to plan shoots and boost satisfaction with photos. Planned and obtained original shots using innovative thinking and new techniques. Adjusted color balance for final images. Utilized filters, edits, and after-effects to enhance photos. Determined project goals, locations, and equipment needs by studying assignments and consulting with clients or advertising staff. Transferred photographs to computers for editing, archiving, and electronic transmission. Captured 3D (Matterport) scans of residential and commercial properties for virtual tours. ● ● Provided weekly availability to travel within a 60-mile radius for scheduled shoots. Maintained professional and safety standards. Executive Assistant - Sean&Ty, San Diego, CA AUGUST 2018 - FEBRUARY 2020 ● Provided wide-ranging support for owners. Executed various levels of administrative assistance, including preparing communications on the executive's behalf, such as writing/editing emails and drafting memos. Maintained accurate records, documents, and sales reports. Managed executive's calendar to coordinate meetings by prioritizing the most sensitive matters. Coordinated travel arrangements and created trip itineraries. Managed projects, events, and meetings. Managed marketing platforms: Facebook and Instagram. Managed business website: www.seanandty.com. Provided customer service support. Managed and coordinated product fulfillment operations using Stamps.com and other shipment software. Managed product inventory. ● Created and managed the Facebook Health blog on behalf of the company, including ● ● ● ● ● ● ● ● ● ● ● ● all communications. Designed marketing materials for business and "Healthy Lifestyle" retreat. Attended meetings and assisted the executive team. Provided marketing support for all stages of several projects. Regional operating Manager - Image Postcard Photography, San Diego, CA DECEMBER 2009 - FEBRUARY 2020 ● ● ● ● ● ● ● ● ● ● ● Managed business operations for San Diego and Anaheim. Assisted and supported the operation of 5 managers. Responsible for hiring and training of sales associates and guided team building. Prepared weekly payroll reports. Provided technical support in sales locations. Prepared weekly schedules for 10 sales representatives. Managed inventory, including coordination of supply and equipment purchases. Built strong relationships with business partners. Ensured exceptional customer service. Organized the development of a local storage location. Achievements: ● Company opened more than 10 locations during the 3 years following my promotion and relocation to San Diego, CA. ● Implemented a motivational system to incentivize the team, increasing sales by 30%. Senior Marketing Communications Specialist - Mobile TeleSystems, MTS, Moscow, Russia JUNE 2006 - JULY 2009 ● ● ● ● ● ● ● ● ● ● Managed marketing activities in Voronezh, Lipetsk, Kursk, Belgorod, Orel, Bryansk, Vladimir, Tambov, Tver, Ivanovo, Kostroma, Kaluga, Ryazan, Yaroslavl, Smolensk, and Tula. Collaborated with creative and media agencies in creating engaging and persuasive marketing content such as social media content, email campaigns, and advertising materials. Developed and adapted point of sale (POS) materials. Planned, implemented, coordinated, and controlled below-the-line (BTL) projects in 16 regions. Conducted advertising actions and special marketing events. Developed and implemented digital media strategies. Organized media planning of marketing campaigns. Coordinated and managed cross-functional projects. Processed marketing documentation. Developed and implemented strategic communication plans aligned with the organization's marketing goals and objectives. Marketing Specialist - Mobile TeleSystems, MTS, Voronezh, Russia JULY 2005 - JUNE 2006 ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● Executed comprehensive strategic plans and coordinated projects to fulfill marketing initiatives for out-of-home (OOH) advertising. Implemented the company's advertising strategy in the region. Planned monthly, quarterly, and annual advertising budgets. Conducted research to choose the best advertising placements. Delivered OOH advertising purchases to support the brand. Analyzed outdoor operators' offers. Negotiated and delivered media purchases of advertising structures. Adapted the media mix in accordance with the regional marketing plan. Adapted national advertising products considering specific features of the region. Controlled advertising placements. Processed marketing documentation. Produced monthly reports on marketing activities. Tested value-added services (VAS) and produced reports. Promoted VAS in the region. Evaluated and analyzed the efficiency of VAS promotional activities. Achievements: ● Reduced advertising production costs by 24.3%. ● Refined and optimized internal and external documentation flow. ● Increased media seller's loyalty. EDUCATION Master of Science: Management Voronezh, Russia SEPTEMBER 2003 - JULY 2005 Voronezh State University, Bachelor of Science: Marketing - Voronezh State University, Voronezh, Russia SEPTEMBER 1998 - JULY 2003 PHOTOGRAPHY EXPERIENCE Fine Art Photographer - Gala Semenova Photography, San Diego, CA JULY 2009 - PRESENT ● ● ● ● ● ● ● ● Internationally recognized award-winning photographer. Successfully managed numerous projects from inception to completion, ensuring client satisfaction. Demonstrated strong conceptual development skills, bringing creative visions to life. Led logistics for shoots, including talent sourcing, casting, and location scouting. Utilized digital workflow and data management techniques to streamline post-production processes. Leveraged technical expertise in Adobe Photoshop and Capture One to enhance images. Exhibited a keen eye for detail, resulting in high-quality and visually captivating photographs. Received prestigious awards, including Honorable Mentions and Gold and Silver wins in respected photography competitions. ● Awards: ● ● ● ● ● Budapest International Foto Awards - 2022 Honorable Mention in Category: Fine Art Portrait Female in Focus 2022, British Journal of Photography - Single Image Winner Tokyo International Foto Awards - 2021 Silver Winner in Category: People - Self Portrait Muse Photography Award - 2021 Gold Winner in Category: Fine Art Photography Nudes The World Wide Photography Gala Awards - 16th JMCA - Honorable Mention