Funso Ayoola Osuntokun

Osuntokun Funso Ayoola Profile Statement I am a seasoned professional and an accomplished administrative specialist receptive to client needs with over 12 years experience in Educational Consulting, Transportation and Logistics and Hospitality sectors. A result-driven goal-getter extensively experienced in providing full secretarial, personal/executive assistance and office management support to top-level executives. Equipped to undertake multiple tasks, a fast learner with good organisational and communication skills, work autonomously with little/no supervision, and take ownership of every aspects of a task or project. Competency/Skills Summary Office Management Administrative and Executive Support IT Support Organisation and Time Management Website Administration and Content Development Advanced Knowledge of MS Office and Other Productivity Software Intermediary Knowledge of Social Media Salesforce ( A Customer Relationship Management Software) Email Marketing Techniques (Mailchimp and Constant Contact) Driving/+12 years Experience Work Experience Executive Assistant/Executive Driver to the Chairman Hudson Global November 11, 2019 – Till date Responsibilities/Tasks: Currently performing the same roles as I was while at Intel Engineering Limited. Kindly refer below. Personal Driver to the Executive Director Ventures Platform Foundation August 14, 2019 – November 7, 2019. Responsibilities/Tasks: Performed routine and daily vehicle inspections to determine when maintenance is required. Ensured adherence to road safety and regulations, obeying traffic lights and laws and delivering delegations, courier, family and business individuals safely to their designated destinations. Adequately demonstrated the ability to deal peacefully with unforeseen circumstances or delays and use advanced driving techniques to better improve time management and safety. Engaged the use of technology based driving apps such as Goggle Maps, Waze to plan the best routes for every destination. Performed diverse administrative tasks related to scheduling travel appointment for executives. Ensured prompt servicing of vehicles. Approved vehicle maintenance. Performed other administrative duties as assigned. Executive Assistant/Executive Driver to the Executive Director Intel Engineering Limited November 2013 – August 2019. Responsibilities/Tasks: Assisted the ED in conducting and coordinating his reviews of tasks and correspondences, meetings and appointments on a frequent basis. Handled and supervised his correspondences paying special attention to urgent and official matters as they arise. Ensured busy diary commitments, papers, logistics and travel arrangements are managed effectively. Liaised with staff and executives on behalf of the ED for meetings between him and his direct reports and the committees and groups to which he is a member. Kept and maintained accurate records of paper and electronic correspondences on behalf of the ED Prepared correspondences on behalf of the ED where matters arise including the drafting of general replies. Handled and supervised office equipment for administrative purposes. Performed routine and daily vehicle inspections to determine when maintenance is required. Ensured all vehicles in the motorcade are cleaned and well maintained on a daily basis. Ensured adherence to road safety and regulations, obeying traffic lights and laws and delivering delegations, courier, family and business individuals safely to their designated destinations. Effectively delivered all tasks as instructed while maintaining a professional interpersonal and communicative relationship with all designated clients and individuals. Personally chauffeured dignitaries at different government parastatals, national assembly, local government councils, business individuals, expatriates and many more high profiled individuals and executives. Adequately demonstrated the ability to deal peacefully with unforeseen circumstances or delays and use advanced driving techniques to better improve time management and safety. Ensured a neat and smart appearance at all times, customer friendly and intellectual individual with desire to exceed expectations. Provided shortest distance routes through interactive use of GPS navigational systems within the immediate and surrounding areas. Prepared, audited, and tracked travel and entertainment expense reports. SEO/ Facility Manager Amara Suites October 3, 2012 – March 31, 2013 Responsibilities/Tasks: Successfully managed the Suite’s social media platforms and advertisement campaigns to sustain an engaging audience and to increase satisfaction. Developed engaging, creative and innovative contents on all platforms. Used relevant data and analytics to determine areas for media campaign improvements. Assisted in creating content for the Suite’s website. Supervised the maintenance and operation of all facilities ensuring a 24/7 technical/help-desk support to colleagues and customers. Offered recommendations about the purchase of equipment and technology, reviewing current and potential resources relevant to the organization. Assisted in the induction of new employees. Organized designated trainings for employees and performs general administrative responsibilities as assigned within the Suite. Executive Assistant to the ED, Donor Relations and Communication / IT Support Freedom Foundation February 15, 2008 – October 1, 2012 Responsibilities/Tasks: Worked with the media department in developing and managing the foundation internal and external media relations, promotion strategies, and fundraising events. Successfully upgraded the foundation’s website into a more robust and dynamic platform. Developed the foundation’s monthly e-Newsletter to donors, committee members, volunteers, consultants and the board of trustees via the online e-mail marketing platform, Constant Contact. Drafted the foundation’s press releases. Handled and supervised the creation of promotional materials for fundraising events and campaigns. Successfully managed the recruitment and retention of existing and prospective donors. Drafted the foundation’s introduction, solicitation and appreciation letters. Managed the foundation’s database of stakeholders. Effectively used Salesforce (Enterprise/Non-profit Edition) as a Customer Relationship Management tool to generate customized random reports, keep database of all stakeholders, and monitor and track donations. Successfully worked with the development team for grant and fundraising events and planning, and the monitoring & evaluation team for data and statistics gathering. Implemented all IT support services and helpdesk solutions. Actively managed the office of the Executive Director by ensuring the smooth running day-to-day operations are unhindered and executed with utmost diplomacy, impeccable time management and complete attention to details. Performed administrative and facilities management responsibilities for the foundation. Executive Assistant to the Managing Director McCrae & Co Limited August 8, 2004 – January 31 2008 Responsibilities/Tasks: Performed day-to-day office management functions, overseeing general office operations and providing assistance to colleagues and senior management when needed. Maintained an organized inventory of company’s equipment, usage and repairs, and electronic and hard copy filing system. Provided training and orientation for new staff. Scheduled meetings and prepared agendas for them. Provided assistance to other colleagues across the department in the accomplishment of the department’s tasks when required. Set up travel arrangements, itineraries, reservations and hotel accommodations. Designed spread sheets, slide shows, presentations, charts, graphs and other documentation as needed. Handled office cash receipts, petty cash and requisitions as needed. Served as a liaison between senior management, customers, colleagues and vendors to streamline flow of information and operations. Prepared company literature, correspondences, expense reports and other documentation as required. Certifications Obtained With Dates Certificate Proficiency in Web Application Development (Magnate Muscles Limited)August 2012 Certificate of National Service (Batch B)2002 – 2003 Education / Political Science B. Sc(ED)1998 – 2002 | April 2002 University of Ado – Ekiti / Second Class Lower (2:2) West African Examinations Council (Oba Akinbiyi High School 2)June 1996 West African Examinations CouncilNovember/December 1994 First School Leaving Certificate (Bodija International School)1990 Trainings Attended With Dates Improving Employee Effectiveness: Becoming a More Productive and Result-Oriented Employee - June 18, 2008 (Fate Foundation) Advocacy and Communicating for Impact – November 20, 2009 (DARC – Development Alternatives and Resource Centre) Total Quality Management – April 26, 2010 (Wise Planner Consulting) Writing Winning/Effective Proposals – July 17, 2010 Website Application Development Training – July 28th – August 26th, 2012 (Web Academy Limited) Magnate Muscles Limited Interests and Hobbies IT, E – Business and Enterprise Solutions, Human Resources Administration and Management Reading, Music, Fashion (Modelling), Sports and Movies. Referees Available on request