Fatimah Jimoh

MY VIRTUAL ASSISTANT PORTFOLIO I help CEOs and Founders save 20+ hours weekly and scale with clarity without burnout Virtual Executive Assistant I Admin & Marketing Support I Project Management FATIMAH O. JIMOH Click here to email me ABOUT ME I'm a results-driven Virtual Assistant with over 4 years of experience supporting executives, business owners, and teams. I help streamline daily operations by structuring workflows, managing priorities, and optimizing processes. My approach blends strategy with execution, bringing clarity, organization, and consistent results. By building systems that boost productivity and enable smarter decisions, I help businesses operate more efficiently and grow with ease. Let’s work together to simplify your operations, reclaim your focus, and scale with confidence. SERVICES I OFFER Exective Assistance Project Management Calendar & schedule management Project and task coordination Workflow optimization and automation Progress reporting and milestone tracking Team collaboration and cross functional support Inbox & communication management. Meeting and event coordination Travel and itinerary planning Confidential document handling CRM System Personal task management Presentation preparation Administrative Support Marketing Support File & document organization Data entry & data management Payment processing and tracking Office and vendor support Facebook & Instagram Ads support Copywriting for marketing asset Lead generation coordination Email campaign creation MY SKILLS & TOOLS Key Skills Tools I Use Virtual Assistance Microsoft Office Suite Google Workspace Asana, Trello Jira, Clickup Monday.com , Notion Calendly Google Calendar Zoom, Google Meet Slack, Microsoft Team HubSpot, Zoho Mailchimp Zapier Executive Assistance Administrative Support Project Management Marketing Support Customer Relationship Management Time Management and Prioritization Team Collaboration and coordination Business Process Automation MY CERTIFICATIONS Mastering 11 Project Management Tools Issued by Muneerah Academy Virtual Assistant Issued by ALX Project Management The Fundamentals and Beyond Issued by DEXA On Demand IT Skill Training Issued by Digital Witch Academy PRJECT WITH CLIENTS Project 1 Inbox Optimization for High-Impact Workflow Client: Wellness brand owner Tools Used: Gmail I audited and organized over 3,000 unread emails using filters, labels, and auto-reply to restore client communication and regain control of a disorganized inbox and sent a professional apology email to reconnect with lost clients. Key Achievent Reduced clutter by 15% through targeted unsubscribes, smart filtering, and automated sorting Improved email visibility and response time by 83%, helping the CEO prevent further lost. Recovered a missed opportunity worth over $10,000, securing lost revenue. Project 2 Efficient Calendar Management for CEO Tools Used: Calendly & Google Calendar To help the CEO regain control of his time and avoid missed opportunities, I audited and restructured his cluttered calendar, eliminating all conflicts and double bookings. I implemented a priority based scheduling system aligned with his peak productivity hours and introduced a weekly planning routine with automated reminders and rescheduling templates. Key Achievements Reclaimed 10+ hours weekly to refocus CEO energy on strategy and well-being , boosting executive productivity by 25%, enabling faster decisions and reducing burnout Strengthened investor/client trust through consistent scheduling follow-up. Increased CEO’s meeting attendance rate from 60% to 98% within 2 weeks of implementation Project 3 Stress-Free Travel Plan for Mr. Tunde Tools Used: Canva & Google Map I meticulously organized a comprehensive travel itinerary for Mr. Tunde, ensuring every detail was tailored for convenience and comfort. This included booking direct flights to minimize travel time, securing premium 4-star accommodations for a comfortable stay, and arranging reliable airport transfers for seamless arrivals and departures. I also coordinated his meeting schedules to align with his priorities and incorporated carefully selected leisure activities to create a balanced and enjoyable trip. The result was a smooth, well-structured, and stress-free travel experience from start to finish. Key Achievements Delivered a confirmed itinerary 72 hours early, avoiding last minute issues and ensuring a smooth trip Saved 4+ hours by booking direct round-trip flights, ensuring timely and stress-free arrivals. Project 4 Clear PRD Presentation for Product Launch Tools Used: PowerPoint I gathered and analyzed key inputs from stakeholders, then organized the information into a clear, logical structure to ensure easy understanding. I designed a visually engaging PRD presentation that not only communicated the product’s requirements effectively but also aligned seamlessly with the product’s goals and development timeline. Key Achievements Delivered a clear, goal-aligned PRD that guided team focus Enabled faster team alignment and stakeholder buy-in Contributed to a 40% faster product launch Project 5 Facebook Ad Campaign for a Wellness Brand Tools Used: Instant Form & Malichimp I helped a wellness brand attract leads and build customer relationships by carry out audience research to understand the market, then set up a Facebook ad campaign using lead generation objective and Instant Forms to collect emails and cut ad costs. I crafted compelling ad copy and videos for creatives that attracted quality leads. Collected emails were nurtured through a custom Mailchimp to build relationship and sales conversion. Key Achievements Achieved 8% lead-to-customer conversion within 3 days Helped the client build customer relationships and close initial sales Delivered a targeted ad strategy aligned with audience need Project 6 Optimized Cross Department Collaboration Tools Used: Clickup I designed a centralized ClickUp Workspace that aligned with each department’s workflow, ensuring clear structure and easy navigation. I streamlined collaboration by setting up dependencies, automations, and custom views to reduce delays. To support real-time visibility, I built dashboards and integrated tools and Docs for centralized communication and documentation Key Achievements Reduced task delays by 40% through automated workflows and dependencies. Cut follow-up time by 50% with centralized Docs and communication. Boosted visibility with real-time dashboards across 9 departments. • Improved task completion by 35% using custom views and tool integrations Project 7 Website Redesign for a Retail Brand Tool Used: Jira I managed the Trendzy Website Redesign in Jira by setting up a Scrum board, structuring work into four epics with user stories and priorities, assigned tasks through a custom workflow, planned two sprints, and tracked progress with dashboards and risk mitigation strategies to ensure on-time delivery. Key Achievements • Delivered a fully functional website 2 days early, ready for Black Friday • Improved cross-team collaboration and task visibility resulting in a 30% faster task completion • Reduced project delays and last-minute issues by identifying and resolving 95% of bugs before the final QA deadline Project 8 Organized Virtual Event Planning for Lekki Gardens Tools Used: Asana I successfully planned and managed a high-impact virtual event by developing a clear, phase-based execution strategy. I divided the project into six key phases - planning, content preparation, platform setup, speaker coordination, promotion, and live execution, then broke each phase into specific, actionable subtasks with measurable deliverables. I assigned roles based on team members’ strengths, ensured clear ownership of responsibilities, and established firm deadlines to maintain momentum. Through regular progress tracking and proactive problem-solving, I facilitated seamless collaboration, minimized last-minute issues, and ensured the event was executed smoothly, on schedule, and to stakeholder satisfaction. Key Achievements Improved team collaboration by centralizing all tasks, deadlines, and updates in Asana, maintaining on-time delivery by 95%. Ensured timely execution of all event phases, resulting in a smooth, well-coordinated event. Increased attendee satisfaction, with 90% positive feedback due to clear communication and efficient follow-up. Project 9 Streamlined Influencer Operations Tools Used: Notion To streamline Alex’s influencer business operations, I built a centralized Notion workspace that integrated all core areas - content planning, brand deal tracking, analytics, finances, and team task management into one cohesive system. I designed each module to improve visibility, automate approval processes, track performance metrics, and simplify collaboration between Alex and the team. This structure not only enabled faster, data-driven decision-making but also created a scalable workflow that could adapt and grow alongside the business. Key Achievements Centralized content, brand, finance, and task systems into one Notion workspace, reducing toolswitching by 80%. Cut content approval time by 50% through a structured draft and review workflow. Improved task completion rate by 35% with daily agendas and automated reminders CLIENTS TESTIMONIALS Tukur Idris - 05 Integrated Services Limited Having Fatimah on my team for over four years was one of my best decisions. She brought structure, focus, and clarity to our engineering team in a fast-paced construction environment. Her empathetic leadership, proactive thinking, and strong coordination skills made daily operations more efficient and communication more seamless. A dependable partner who truly elevated how we worked Kazeem Iyanda - Exuberant Aims Fatimah stepped in to support my wellness brand with a Facebook ad campaign and brought a fresh, strategic perspective. She refined the offer, crafted compelling ad copy, and handled the entire setup from start to finish. Her creativity, marketing insight, and smooth execution made a strong impact on the campaign’s success LET'S WORK TOGETHER Reach Out ADDRESS Lagos, Nigeria EMAIL: - PHONE & WHATSAPP - MY LINKEDIN PROFILE Thank You