Farwa Khan

Farwa Khan

$10/hr
Executive Assistant
Reply rate:
50.0%
Availability:
Hourly ($/hour)
Age:
41 years old
Location:
Dammam, Eastern Province, Saudi Arabia
Experience:
15 years
 FARWA KHAN Dammam, KSA | Cellphone#:-| Email ID:- LinkedIn: www.linkedin.com/in/farwa-khan-86ab322a DEDICATED EXECUTIVE ASSISTANT | CHIEF OF STAFF | VIRTUAL ASSISTANT SUMMARY With over 15 years of diverse experience in executive support, administration, and project management, I have honed a unique blend of organizational prowess and a proactive mindset. My career journey has allowed me to work closely with C-level executives, manage virtual teams across different time zones, and ensure that operations run smoothly and efficiently. Known for my meticulous attention to detail and ability to anticipate the needs of those I support, I am passionate about driving success in every role I undertake. My goal is to bring a sense of calm and order to the fastpaced, dynamic environments where I thrive. CORE COMPETENCIES AND ACHIEVEMENTS Executive Assistance: Seamlessly managing executive schedules, ensuring every meeting, trip, and task is flawlessly coordinated. Client & Stakeholder Management: Building meaningful relationships with clients and stakeholders, ensuring ongoing satisfaction and trust. Project Management: Planning, tracking, and coordinating complex projects with precision, delivering on time and within budget. Virtual Assistance: Excelling in remote support roles, ensuring smooth operations no matter where the team is located. Communication: Articulate communicator with a knack for clear and effective interaction across all levels of an organization. Technical Proficiency: Mastery of Microsoft Office Suite, Google Suite, Asana, SharePoint, Basecamp, and Amazon VA training. PROFESSIONAL EXPERIENCE: U4EAFARMS, Boston Remote Executive Assistant | September 2024 – Present Spearhead client relationship management initiatives, fostering strong partnerships and ensuring client retention through consistent communication and tailored support. Design and implement strategic recruitment frameworks, aligning talent acquisition with organizational goals and delivering top-tier candidates. Oversee onboarding processes, ensuring seamless integration for new hires and setting a foundation for their success. Coordinate cross-functional teams and workflows, streamlining operations to meet critical deadlines in a dynamic, remote environment. Manage high-level administrative and digital tasks, including calendar management, correspondence, and confidential documentation, ensuring executives remain focused on strategic priorities. Travel management Simple Healthcare, New York Remote Executive Assistant | October 2023 – May 2023 Act as the right hand to executives, managing their calendars, scheduling meetings, and coordinating complex travel arrangements with a high level of detail and care. Support project planning and tracking, ensuring that all tasks are completed efficiently and within set timelines, thereby contributing to the smooth running of company operations. Maintain clear and effective communication with team members, clients, and other stakeholders to avoid any scheduling conflicts and to keep everyone on the same page. Take detailed meeting notes, capturing essential discussions and action items, and ensure timely follow-up to keep projects on track. Prioritize and manage the flow of emails and phone calls, handling client and prospect engagement with professionalism and warmth. PlacidWay Medical Tourism, United States Virtual Executive Assistant | April 2023 – October 2023 Worked closely with the CEO and HR Coordinator, providing day-to-day operational support in a virtual setting, ensuring that the company’s programs were executed efficiently. Played a key role in the recruitment process by posting job openings, reviewing resumes, conducting interviews, and coordinating with candidates and hiring managers. Created detailed reports on a weekly and monthly basis, synthesizing data to provide valuable insights that informed strategic decisions. Conducted thorough research on various topics, compiling reports that contributed to the success of company initiatives and informed leadership decisions. Managed multiple tasks in a fast-paced environment, prioritizing effectively to meet tight deadlines. Drop Digital, United Kingdom Freelance Virtual Assistant | April 2021 – September 2023 Provided essential digital marketing support, including data entry, document management, and social media processing, contributing to the smooth operation of the company. Played a key role in client onboarding, ensuring that all necessary tasks were set up in platforms like Basecamp and Asana, leading to effective project execution. Managed communications, processed emails, and supported the team wherever needed, showing flexibility and a willingness to go above and beyond. Crime Victims Services Pakistan, Pakistan Assistant Coordinator | April 2021 – April 2022 Engaged with the community to raise awareness of the services offered by the organization, including legal, psychological, medical, and physical support for crime victims. Acted as a point of contact for individuals reporting issues, documenting their concerns, and ensuring that appropriate actions were taken in compliance with the law. Assisted in the collection of evidence and report writing, contributing to the organization’s efforts to combat corruption and fraud. Ensured that reports were accurately compiled and submitted to supervisors, maintaining the integrity and reliability of the information provided. Cesvi, Pakistan Country Program Assistant | December 2016 – October 2017 Provided comprehensive administrative support to the Country’s Program Development Manager, helping to ensure the successful implementation of various programs. Created and managed a donor database, playing a crucial role in strategic planning and fundraising efforts. Conducted research and prepared reports for potential donors, assisting in the preparation for meetings and strategic discussions. Coordinated with program staff and units to ensure effective program implementation, often working with international agencies like the United Nations. Authored narrative and financial reports, documenting the success of programs and contributing to the organization’s transparency and accountability. Pentagon Freight Systems, Pakistan Assistant Manager Admin and HR | March 2013 – November 2016 Managed all administrative and secretarial functions, ensuring that departmental resources were used effectively and efficiently. Developed strategic plans for resource allocation, conducted interviews, and recommended changes to improve departmental operations. Oversaw inventory activities, maintained employee records, and managed the scheduling and rescheduling of interviews, ensuring a smooth and professional recruitment process. Played a key role in maintaining employee records and preparing appointment letters, ensuring that all HR processes were handled with care and precision. Save The Children, Pakistan Program Assistant | November 2010 – January 2012 Supported the Food Security and Livelihoods programs in the Punjab Region, managing data, and preparing reports for donor meetings. Documented stories of change and case studies, helping to illustrate the impact of the programs and secure ongoing support from donors. Maintained and analyzed the donor database, contributing to the strategic planning of future projects and funding efforts. Worked closely with field teams to ensure the effective implementation of programs, liaising between different offices and contributing to a collaborative work environment. MITC Saudi Arabia Assistant Manager | January 2007 – October 2010 Provided executive-level support to the General Manager, managing relationships with key stakeholders and ensuring the smooth running of day-to-day operations. Handled inventory control, supervised staff, and managed payroll, demonstrating strong organizational and leadership skills. Played a key role in hiring and training employees, contributing to the development of a cohesive and effective team. Managed customer relationships, ensuring a high level of satisfaction and addressing any issues promptly and effectively. Union Bank, Pakistan Loan Processor | August 2004 – October 2005 Processed loan applications, ensuring that all necessary documentation was completed and submitted in a timely manner. EDUCATIONAL BACKGROUND Courses: Humanitarian Initiatives 2013 Harvard University Courses: B.Sc 2007 University of Karachi LANGUAGE SKILLS – English – Advanced | French – Basic
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