Faith Odunayo Adeosun

Send Forth Party Project Plan Event Overview • Event Name: Send Forth Party • Date: April 2021 • Duration: One week Planning Committee Roles 1. Planning Committee Chairman: John Doe o Responsibilities: Overall coordination, decision-making, overseeing all activities. 2. Treasurer: Jane Smith o Responsibilities: Managing the budget, tracking expenses, collecting contributions. 3. Secretary: Jane Smith o Responsibilities: Taking minutes, scheduling meetings, communication. 4. Public Relations Officer (PRO): Sarah Johnson o Responsibilities: Handling invitations, promoting the event, coordinating with dignitaries. 5. Welfare Coordinator: Michael Brown o Responsibilities: Managing food and drink arrangements, guest hospitality. 6. Logistics Officer: Emily Davis o Responsibilities: Organizing venue, transportation, and setup. 7. Song Coordinator: Chris Wilson o Responsibilities: Managing praise night activities, coordinating with performers. 8. Outreach Coordinator: Jessica Taylor o Responsibilities: Planning community service activities and outreach events. Daily Activity Schedule Day Activity Responsibilities Dress Code Food Monetary Notes Contribution Day Planning 1 Meeting All members to Casual discuss logistics Snacks and drinks $X per member Ensure supplies are ready Day Community Jessica Taylor 2 Service Casual/Work Clothes Day Chris Wilson, Praise Night 3 Sarah Johnson Dinner Formal/Cultural (potluck style) Day Dinner 4 Party Emily Davis, Michael Brown Formal Three-course $X per meal member Confirm RSVPs Day Physical 5 Seminar Sarah Johnson, John Doe Business Casual Light $X per refreshments member Invite guest speakers Day Dignitary 6 Invitation Sarah Johnson Business Casual N/A N/A Follow up with invites Formal Buffet $X per member Last-minute checks Day Main Event All members 7 Lunch $X per (sandwiches) member Review responsibilities $X per member Prepare song list Marketing Plan • Promotional Strategies: Social media posts, flyers, announcements. • Target Audience: Members of the group, church community, and invited dignitaries. Communication Plan • Meeting Schedule: Regular check-ins (weekly or bi-weekly). • Communication Tools: Email, group chats, project management apps. Contingency Plan • Backup Venue: In case of unforeseen circumstances. • Alternate Activities: If original plans cannot be executed. Feedback Mechanism • Post-Event Survey: Collect feedback from participants to evaluate the event’s success and areas for improvement. Timeline • Milestones: Key dates for completing each task (e.g., sending invitations, finalizing food orders). • Gantt Chart: Visual timeline to track progress and deadlines. Evaluation Metrics • Success Criteria: Measure success based on attendance numbers, feedback scores. Documentation • Record Keeping: Store all related documents (invitations, budgets, minutes) in a shared folder. Gift for the Church • Description: [Type of gift] • Budget: $X • Contributors: [Names] Final Thoughts • Celebration: Plan a small celebration for the committee after the event to acknowledge everyone’s hard work. • Documentation for Future Events: Compile notes and lessons learned for future events.