Faith Odunayo Adeosun

ANDRONICUS INAUGURAL MEETING MINUTES Date: JANUARY 15, 2020 Time: 10:00 AM Venue: Under G, University Campus Mode: Physical Meeting Attendance: 1. John Doe (President) 2. Mary Smith (Vice President) 3. James Brown (Secretary) 4. Linda White (Treasurer) 5. Michael Green (Public Relations Officer) 6. Patricia Black (Member) 7. Robert Blue (Member) 8. Jennifer Purple (Member) 9. William Yellow (Member) 10. Elizabeth Red (Member) Absentees: 57 Members Agenda: 1. Introduction of ANDRONICUSA and its Purpose 2. Overview of Future Programs and Seminars 3. Scheduling of Meetings 4. Monetary Contributions for the Smooth Running of the Organization 5. Roles and Responsibilities of Executives and Members 1. Introduction of ANDRONICUSA and Its Purpose The meeting commenced at 10:05 AM with an opening remark by the President, John Doe. He gave a brief introduction of ANDRONICUSA, describing it as a group formed by undergraduates to foster personal and collective growth in various aspects of life, including education, career development, and leadership skills. John highlighted the importance of collaboration and mutual support within the group to achieve its objectives. The primary goal of the organization is to empower members through knowledgesharing, skill development, and community building. 2. Overview of Future Programs and Seminars Mary Smith, the Vice President, presented an outline of proposed programs and seminars aimed at achieving the group’s goals. These programs will include: • Personal Development Workshops • Career Counseling Seminars • Leadership Training Sessions • Financial Literacy Programs The programs will be held on a quarterly basis and will feature guest speakers from various fields. 3. Scheduling of Meetings James Brown, the Secretary, proposed that the group holds its general meetings every second Saturday of the month. After a brief discussion, the members agreed that meetings would be held both physically and virtually, depending on members' availability and convenience. It was resolved that virtual meetings would be conducted via Zoom, and physical meetings would alternate between different campus locations. 4. Monetary Contributions for the Smooth Running of the Organization Linda White, the Treasurer, introduced the need for monetary contributions from members to ensure the smooth operation of ANDRONICUSA. It was decided that each member would contribute a sum of ₦1,000 monthly. The collected funds would cover administrative costs, event planning, and logistics for future programs. An account was to be created to manage the funds transparently. 5. Roles and Responsibilities of Executives and Members The President, John Doe, detailed the responsibilities of each executive member: • President: Oversees the activities of the organization and ensures that goals are being met. • Vice President: Assists the President in managing the group and takes on additional leadership tasks. • Secretary: Responsible for taking minutes of meetings and maintaining records. • Treasurer: Manages the finances and ensures transparency. • Public Relations Officer: Handles communication and promotion of the organization’s events. Members were also encouraged to take initiative in organizing events and contributing ideas for the betterment of the group. Conclusion The President concluded the meeting by emphasizing the importance of teamwork and active participation from all members. The next meeting was scheduled for February 10, 2020, at 11:00 AM via Zoom. The meeting adjourned at 12:00 PM with a closing remark from James Brown. Minutes submitted by: James Brown (Secretary) January 16, 2020