Evangelyn Egusquiza

EVANGELYN EGUSQUIZA BOOKKEEPER / VIRTUAL ASSISTANT Profile I have more than 12 yrs of working experience in the field of Accounting and Administrative. I graduated B.S. Accountancy and completed a Bookkeeping, QuickBooks, Xero and Virtual Assistant online training. I am knowledgeable in various accounting --live:egusquizaea Araya Park Residences, City of Sta. Rosa, Laguna Philippines software/computer softwares. WORKING EXPERIENCE SKILLS OPERATIONS VIRTUAL ASSISTANT November 2020 - April 2023 Computer Software Qualia, SAP ERP, Great Plains, ERIC & SUN Back office support and assistant to a Title Company. Software used: Qualia Microsoft Office Excel, Word, Powerpoint & Outlook Checked the completeness & entered the new residential/commercial contract for sale and purchase. Ordered title commitment, lien search, and estoppel. Updated and moved files & information of Agent, Seller & Buyer in the system. Requested payoff authorization to Seller. Prepared & submitted requirements needed by the lender for the mortgage loan of a buyer. Sent email for instructions, updates, and reports. Coordinated with the company’s processor for any issues and concerns. ADMINISTRATIVE ASSISTANT May 2012 - November 2015 Assigned to General Accounting for administrative/secretarial work, also, assisted in processing payroll and accounts payable as a whole in one of the natural gas production facilities in the Middle East. Accounting software used: SAP ERP Payroll Checked and processed the submitted reimbursement on education subsidy in compliance with company policy. Performed payroll off-cycle on HR forms such as employee loans, end-of-service benefit advances, salary advances, furnishing grants, professional & club membership reimbursement, and other expense claims as per company policy & procedure. Other recoveries from employees with some corrections and adjustments. Checked timesheet and overtime forms. Prepared bank letters on payroll-related transactions. Received and updated payroll records from HR forms and memos. Core Competencies Recording, reconciling, reporting, records management, documentation, time management, organization & communication. Typing Speed: 50 wpm EDUCATION Bachelor of Science in Accountancy University of Perpetual Help Laguna AWARDS AND CERTIFICATION Xero Advisor Certified, Aug 2022 Virtual Bookkeeping with Xero & QuickBooks Online, July 2022 How to Run an E-Commerce using Facebook Ads, July 2020 Bookkeeping and QuickBooks Online Course, January 2018 VA Bootcamp Online Course, October to November 2017 Excellence in Accounting, 4th year college. WORKING EXPERIENCE Accounts Payable Independent checking of vendor’s bank details for verification purposes. Received and distributed vendor invoices & other AP-related letters, memos, and the like. Processed and registered supplier invoices in the system. Provided payment details and responded to queries of vendors related to their statements of account. Reconciled vendor statements against per book’s record, prepared reports and statistics on overdue accounts. Memo preparation on rejected & returned payments, and refund of airfare. Administrative Raised a request in intranet on any additions, modifications, or changes in regards to network, internet, telephone, servers, computers, and peripherals. Monitored, distributed, and ordered office supplies and equipment. Coordinated various office concerns such as repair, transport, and other administrative issues. Summarized and labeled documents/files for archiving. Made an Internal Memo and Delegation of Authority Letter. Organized and arranged meeting room bookings, schedules, agenda, minutes of the meeting & special catering requests. ACCOUNTANT December 2006 - March 2008 Maintained records on sales, accounts receivable & aging report in a company engaged in the production of fly ash. Accounting software used: Great Plains Checked the delivery receipt, created sales invoices, and reviewed customer statements. Updated aging reports, month-end reports, weekly receivable balances, and collections. Maintained cash receipts book, customer subsidiary ledger, and sales book posting. ACCOUNTING CLERK November 2004 - December 2005 Evaluated material purchases & issuances, created cash flow reports, and prepared employees' salary deductions in a diamond mining industry located in Angola. Software used: Microsoft Excel Calculated material consumption and monthly cash flow requirements for local purchases. Posted a new order, transmittal, receipt, and issuances of inventory items in the inventory card. Arranged budget reports and material received cargoes and consumable consumption. Prepared food, domestic, and staff shop receiving/issuance reports, and computation of staff salary deduction. Assisted in month-end closing transactions and inventory taking. ACCOUNTING/ADMINISTRATIVE ASSISTANT June 2004 - August 2004 Managed administrative work and the bookkeeping of the company and it's client companies that offered accounting, tax, recruitment, and consultancy services. Accounting software used: Microsoft Excel Accounting Dealt with other client companies for any accounting concerns that need detailed attention. Ensured that the company and client companies comply on time and accurately with all reporting requirements of the management and regulatory authorities. Recorded all collections and expenses. Prepared billing statements for clients and closely monitored prompt collection. Updated and monitored the company’s cash position and accounts receivable. Prepared regular payroll and benefits including government report submissions. Petty cash custodian. WORKING EXPERIENCE Administrative Resolved office concerns such as repairs and other office matters. Attended phone calls and referred to the President those that need immediate attention. Coordinated with suppliers for the purchase of office supplies. Assisted in recruitment & other human resource functions. Handled employees’ personal files (201 files) and business documents. ACCOUNTING SUPERVISOR June 2003 - December 2003 Worked closely in payroll and accounts payable of the garment industry for women's underwear apparel in Calvin Klein and Victoria's Secret. Accounting software used: Microsoft Excel Supervised work of accounting staff in the processing of accounts payable and payment to vendors. Calculated payroll which includes basic pay, overtime, deductions, and income taxes withheld on compensation. Arranged payments and reports to government agencies. Handled petty cash fund. SENIOR ACCOUNTING CLERK February 2002 - March 2003 Handled the first process and sales account in Cost Accounting in the manufacturing of hard disk drive for HP & IBM. Accounting software used: SAP Head Gimbal Assembly and Head Machining Group product costing analysis. Sales and Profit analysis, cost of sales computation, and sales computation. Monthly projection of sales and product costing. Indirect expense and sub-materials budget monitoring. Preparation of estimated cost and man-hour computation. Budget summary of yield rate and standard time. Preparation and encoding of journal vouchers and observing inventory count. Profitability analysis allocation by product hierarchy and allocation of freight charges as per cost center. ACCOUNTING CLERK II September 1998 - January 2002 Maintained accounting books, arranged remittances & reports preparation that manufactures hard disk drives for IBM. Accounting software used: ERIC & SUN Cost Accounting Prepared sales report summary and posted accounts receivable in the system. Assisted in inventory reconciliation and monitored purchase price variance of raw materials. Checked and booked broker’s billing with freight charges. Processed outward remittances on supplier invoices. Updated accounts payable balances and exchange gain/loss. General Accounting Bookkeeping and generated initial financial statement. Prepared payment for Creditable Withholding Tax-Supplier and made schedules on the claim of Input VAT. Prepared, processed, and released cheques & telegraphic transfers for payment to local vendors. CLERK/TYPIST November 1997 - March 1998 Served to assist in one of the well-known auditing firm in their invoices & collection, payroll and revolving fund. Accounting software used: Company developed Handled petty cash and medical funds. Updated, posted, and corrected errors in sales invoices and receipts. Typed payroll cheques, and inputted salary deductions and overtime pay of employees. Also, distributed pay slips.