Ethel Maphiwa Ndlovu

 Surname Maphiwa Ndlovu Forenames Ethel Sex Female Date of Birth 21 June 1987 Nationality Zimbabwean Passport Status Work Permit Obtained Driver’s License Yes Marital Status Married Languages English, Shona Religion Catholic Residential Address 43 Se Blu Cnr Muriel and Van Bergen Street Ruimsig, 1724 Contact Number- Email Address-Notice Period None Subjects English of Business Communications Typing Advance (55 words per minute) Bookkeeping Office Procedures Business Studies “O” LEVEL -) SubjectGrade Integrated ScienceC CommerceB EnglishB HistoryC GeographyC “A” LEVEL -) English Literature2 points Geography2 points History1 points OTHER COURSES TMF Business Academy 2020 – Course Completed TMF Compliance Training Global Business Services Introduction to Compliance Security Awareness Risk Rating Business Continuity Management Failure to Prevent Tax Evasion UBO 2019 Training Release of Funds and Payments SOP Program Whistle-blower Course GDPR and Data Protection Training Whistle-blower Course Anti-Bribery and Corruption Client Excellence 2020 Taking Effective Notes and Minutes in Meetings Being an Effective Company Secretary – Institute of Directors in Southern Africa (IODSA) Responsible Investment Training – UNPRI Private Equity Accounting and Administration - SAVCA Introduction to Computers Microsoft Word Excel PowerPoint Receptionist Front Office Etiquette WORK EXPERIENCE Company TMF Group (South Africa) Job Description Client Liaison Officer and Compliance Officer Duties Drafting and Editing Local Service Agreements (“LSA”) Maintain client, subcontractors, and supplier contract agreements Drafting and Editing Novation Agreements Onboarding new clients ISO 270001 Compliance BCP Co-ordination and alignment with Group policies (Update BCP to include Pandemics) ISO Co-ordination Reviewing the ISMS (Information Security Management System) Framework Monitoring the ISMS Supporting and assisting the departments to manage the implementation of ISMS Relationship Management with C-Suite Executive Risk Management Reviewing and editing the risk treatment plan Ensuring that all controls and mandatory procedures have been implemented ISO audit planning ISO audit compliance monitoring Review of ISO 270001 requirements Period May 2020 – Currently (Fixed Term Contract, Expires November 2020) CompanyMusa Group (Pty) Ltd Job DescriptionAssistant Company Secretary/Internal Compliance Officer/ Legal Assistant/Executive Assistant DutiesCorporate Governance (Assistant Company Secretary) Providing company secretarial services, preparation and control agendas, attend meetings and taking high quality minutes Preparing annual board and investment committee calendar Compilation of board and meeting packs Uploading board packs into Diligent Boardbooks Ensuring timely distribution of the packs Assisting with the compilation of annual work plans, board development plans, board inductions Reviewing board policies, terms of reference, charters and governance framework Effective communication with Board, EXCO, Media, Key stakeholders and Clients Ensure that compliance with applicable legislation and governance standards within the Group Creating new entities as required with the establishment of new transactions Processing name changes and submitting requests to CIPIC Drafting resolutions Preparing and submission of UNPRI Annual Reports Ensure that the Group’s ESG policies are in line with the UNPRI Standards Preparing ESG Quarterly and Annual Reports Conducting ESG due diligence to select investment opportunities and potential investee companies, along with annual monitoring post investments Risk and Compliance (Internal Compliance Officer) Prepare compliance audit reports that are submitted to the Financial Sector Conduct Authority (FSCA) Submit Compliance Reports and Annual Financials Statements to the FSCA Corresponding and liaising with Regulators FSCA and FIC Establishing, updating the Compliance Manual and Internal Rules (incorporating new legislation) Provide compliance and money laundering control services for the Group (to assist the Group to remain compliant with FAIS, FATCA & FICA associated obligations) Ensure that Conflict of Interest Policy is adhered to and report any concerns to management Co-ordinate FAIS, any examination and registration requirements related to FAIS and any Regulatory related training and examination Legal Assistant/Executive Assistant Drafting non-disclosure agreements Drafting advisory agreements Drafting and editing mandates Drafting and editing annual reports Editing cession agreements Due diligence monitoring Uploading documents onto virtual data room Creating and uploading documents onto drop box Drafting employment contracts Drafting job adverts and descriptions Interviewing potential candidates Organizing 360 assessments Organizing and arranging performance reviews Monitoring and updating company website Communicating with internal and external stakeholders Credit card reconciliation for Chief Executive Officer and Directors Managing company driver’s schedules Booking accommodation and events management Organizing team buildings Screenings incoming emails and manage the manager’s calendar Taking messages, screening and redirecting calls and maintaining priority correspondences in the absence of the managers Diary management PeriodSeptember 2013 – June 2019 CompanyAfrasia Corporate Finance Job DescriptionOffice Manager DutiesGeneral Office Administration Drafting shareholder’s agreements Drafting circulars Drafting and proof-reading SENS announcements Drafting and editing power of attorney documents Editing debt financing loan agreements Drafting and editing third party agreements Drafting and editing mandates Drafting and editing annual reports Editing cession agreements Due diligence monitoring Uploading documents onto virtual data room Creating and uploading documents onto drop box Preparing shareholder analysis on a weekly basis Preparing listing requirements checklists as per JSE requirements Completing disclosure of acquisition or disposal of securities in terms of the Companies Act Drafting application letters and correspondences to the JSE and clients Research of companies and industry specific information Preparing PowerPoint presentations Preparing JSE listing requirements checklist Travel Arrangements Diary Management for Managing Director and Associates Credit Card Reconciliation Preparing payments requisitions Allocating expenses to clients monthly Arranging discussions and prepare background papers and briefings Recording and drafting minutes of meetings and compiling and maintaining action lists and other meeting documentation Managing and co-coordinating invitations and correspondence by ensuring follow-ups Screenings incoming emails and manage the manager’s calendar Taking messages, screening and redirecting calls and maintaining priority correspondences in the absence of the managers Co-coordinating all photocopying, facsimile and filing requirements Ensuring that the managers’ offices are well-organised and managed Managing and ordering of stationery, consumables, office supplies, courier services and deliveries PeriodFebruary – September 2013 CompanySouthern Africa Litigation Center (Non-Governmental Organization) Job DescriptionOffice Manager/Human Resources Assistant DutiesGrant Management of grants received the Open Society Initiative for Southern Africa (OSISA), Ford Foundation, DLA Piper and Freedom House Creating and maintaining employee files and other human resources records Ensuring that accurate job descriptions are in place Providing advice and assistance with writing job descriptions Providing advice and assistance when conducting staff performance evaluations Preparing notices and advertisements for vacant staff positions Scheduling and organizing interviews Preparing, developing and implementing human resources procedures and policies Draft and circulate business communications Organizing training on human rights for lawyers and activists within the Africa region and European Region Organizing conferences on litigation, HIV/AIDS and Media Defence Assessing training concepts from speakers and participants Research on human rights violations Providing adequate stationary, training and reading material for speakers and participants e.g. pamphlets and publications Travel arrangements Drafting reports for trustees and funders Drafting grant proposals and budgets Preparing grant financial reports as per USAID requirements Preparing grant financial reports as per UN requirements Calculating daily per diem rates for programme managers and staff Updating the leave schedule Coordinating conferences and seminars Drafting and editing annual report Events co-ordination Accounts (Pastel) Preparing audit files for the auditors Preparing payments requisitions and processing payments Petty cash Updating and monitoring the website Arrange meetings and minute taking Manage expenses and handing over to the accountant Bookkeeping Advertises position within the organization for Internship Providing assistance to Interns and recommendation letters Processing foreign currency overseas transfers (payments) Requesting foreign currency for the director and project managers PeriodJune 2009 – February 2013 CompanyAfrimoda Custom Clothiers Job DescriptionAdministrator DutiesArranging meetings Bookkeeping (QuickBooks) Processing orders Liaising with customs (tracking down shipments from suppliers) Invoicing clients Pastel Accounting Marketing PeriodJan 2008 – May 2009 CompanyLiberty Life (Houghton Agency) Job DescriptionPersonal Assistant to Financial Advisor DutiesPreparing quotations Processing disbursements Arranging meetings Credit control Client services New business processing Corporate clients processing Telemarketing Period2007 PERSONAL ATTRIBUTES Punctual Good Language skills Adaptability Capable of learning fast and working with minimal supervision Organized Sociable and outgoing Determined Loves team work Self-motivated Goal getter Highly energetic HOBBIES AND INTERESTS Reading Watching Movies Traveling Listening to music