Surname
Maphiwa Ndlovu
Forenames
Ethel
Sex
Female
Date of Birth
21 June 1987
Nationality
Zimbabwean
Passport Status
Work Permit Obtained
Driver’s License
Yes
Marital Status
Married
Languages
English, Shona
Religion
Catholic
Residential Address
43 Se Blu
Cnr Muriel and Van Bergen Street
Ruimsig, 1724
Contact Number-
Email Address-Notice Period
None
Subjects
English of Business Communications Typing Advance (55 words per minute) Bookkeeping
Office Procedures
Business Studies
“O” LEVEL -)
SubjectGrade
Integrated ScienceC
CommerceB
EnglishB
HistoryC
GeographyC
“A” LEVEL -)
English Literature2 points
Geography2 points
History1 points
OTHER COURSES
TMF Business Academy 2020 – Course Completed
TMF Compliance Training
Global Business Services
Introduction to Compliance
Security Awareness
Risk Rating
Business Continuity Management
Failure to Prevent Tax Evasion
UBO 2019 Training
Release of Funds and Payments SOP Program
Whistle-blower Course
GDPR and Data Protection Training
Whistle-blower Course
Anti-Bribery and Corruption
Client Excellence 2020
Taking Effective Notes and Minutes in Meetings
Being an Effective Company Secretary – Institute of Directors in Southern Africa (IODSA)
Responsible Investment Training – UNPRI
Private Equity Accounting and Administration - SAVCA
Introduction to Computers Microsoft Word
Excel PowerPoint Receptionist
Front Office Etiquette
WORK EXPERIENCE
Company TMF Group (South Africa)
Job Description Client Liaison Officer and Compliance Officer
Duties Drafting and Editing Local Service Agreements (“LSA”)
Maintain client, subcontractors, and supplier contract agreements
Drafting and Editing Novation Agreements
Onboarding new clients
ISO 270001 Compliance
BCP Co-ordination and alignment with Group policies (Update BCP to include Pandemics)
ISO Co-ordination
Reviewing the ISMS (Information Security Management System) Framework
Monitoring the ISMS
Supporting and assisting the departments to manage the implementation of ISMS
Relationship Management with C-Suite Executive
Risk Management
Reviewing and editing the risk treatment plan
Ensuring that all controls and mandatory procedures have been implemented
ISO audit planning
ISO audit compliance monitoring
Review of ISO 270001 requirements
Period May 2020 – Currently (Fixed Term Contract, Expires November 2020)
CompanyMusa Group (Pty) Ltd
Job DescriptionAssistant Company Secretary/Internal Compliance Officer/
Legal Assistant/Executive Assistant
DutiesCorporate Governance (Assistant Company Secretary)
Providing company secretarial services, preparation and control agendas, attend meetings and taking high quality minutes
Preparing annual board and investment committee calendar Compilation of board and meeting packs
Uploading board packs into Diligent Boardbooks Ensuring timely distribution of the packs
Assisting with the compilation of annual work plans, board development plans, board inductions
Reviewing board policies, terms of reference, charters and governance framework
Effective communication with Board, EXCO, Media, Key stakeholders and Clients
Ensure that compliance with applicable legislation and governance standards within the Group
Creating new entities as required with the establishment of new transactions
Processing name changes and submitting requests to CIPIC
Drafting resolutions
Preparing and submission of UNPRI Annual Reports
Ensure that the Group’s ESG policies are in line with the UNPRI Standards
Preparing ESG Quarterly and Annual Reports
Conducting ESG due diligence to select investment opportunities and potential investee companies, along with annual monitoring post investments
Risk and Compliance (Internal Compliance Officer)
Prepare compliance audit reports that are submitted to the Financial Sector Conduct Authority (FSCA)
Submit Compliance Reports and Annual Financials Statements to the FSCA
Corresponding and liaising with Regulators FSCA and FIC
Establishing, updating the Compliance Manual and Internal Rules (incorporating new legislation)
Provide compliance and money laundering control services for the Group (to assist the Group to remain compliant with FAIS, FATCA & FICA associated obligations)
Ensure that Conflict of Interest Policy is adhered to and report any concerns to management
Co-ordinate FAIS, any examination and registration requirements related to FAIS and any Regulatory related training and examination
Legal Assistant/Executive Assistant
Drafting non-disclosure agreements
Drafting advisory agreements
Drafting and editing mandates
Drafting and editing annual reports Editing cession agreements
Due diligence monitoring
Uploading documents onto virtual data room Creating and uploading documents onto drop box
Drafting employment contracts Drafting job adverts and descriptions Interviewing potential candidates Organizing 360 assessments
Organizing and arranging performance reviews
Monitoring and updating company website
Communicating with internal and external stakeholders
Credit card reconciliation for Chief Executive Officer and Directors Managing company driver’s schedules
Booking accommodation and events management Organizing team buildings
Screenings incoming emails and manage the manager’s calendar
Taking messages, screening and redirecting calls and maintaining priority correspondences in the absence of the managers
Diary management
PeriodSeptember 2013 – June 2019
CompanyAfrasia Corporate Finance
Job DescriptionOffice Manager
DutiesGeneral Office Administration
Drafting shareholder’s agreements Drafting circulars
Drafting and proof-reading SENS announcements Drafting and editing power of attorney documents Editing debt financing loan agreements
Drafting and editing third party agreements Drafting and editing mandates
Drafting and editing annual reports Editing cession agreements
Due diligence monitoring
Uploading documents onto virtual data room Creating and uploading documents onto drop box Preparing shareholder analysis on a weekly basis
Preparing listing requirements checklists as per JSE requirements Completing disclosure of acquisition or disposal of securities in terms of the Companies Act
Drafting application letters and correspondences to the JSE and clients Research of companies and industry specific information
Preparing PowerPoint presentations Preparing JSE listing requirements checklist Travel Arrangements
Diary Management for Managing Director and Associates Credit Card Reconciliation
Preparing payments requisitions Allocating expenses to clients monthly
Arranging discussions and prepare background papers and briefings Recording and drafting minutes of meetings and compiling and maintaining action lists and other meeting documentation
Managing and co-coordinating invitations and correspondence by ensuring follow-ups
Screenings incoming emails and manage the manager’s calendar
Taking messages, screening and redirecting calls and maintaining priority correspondences in the absence of the managers
Co-coordinating all photocopying, facsimile and filing requirements Ensuring that the managers’ offices are well-organised and managed Managing and ordering of stationery, consumables, office supplies, courier services and deliveries
PeriodFebruary – September 2013
CompanySouthern Africa Litigation Center (Non-Governmental Organization)
Job DescriptionOffice Manager/Human Resources Assistant
DutiesGrant Management of grants received the Open Society Initiative for Southern Africa (OSISA), Ford Foundation, DLA Piper and Freedom House
Creating and maintaining employee files and other human resources records Ensuring that accurate job descriptions are in place
Providing advice and assistance with writing job descriptions
Providing advice and assistance when conducting staff performance evaluations Preparing notices and advertisements for vacant staff positions
Scheduling and organizing interviews
Preparing, developing and implementing human resources procedures and policies
Draft and circulate business communications
Organizing training on human rights for lawyers and activists within the Africa region and European Region
Organizing conferences on litigation, HIV/AIDS and Media Defence Assessing training concepts from speakers and participants
Research on human rights violations
Providing adequate stationary, training and reading material for speakers and participants e.g. pamphlets and publications
Travel arrangements
Drafting reports for trustees and funders Drafting grant proposals and budgets
Preparing grant financial reports as per USAID requirements Preparing grant financial reports as per UN requirements Calculating daily per diem rates for programme managers and staff Updating the leave schedule
Coordinating conferences and seminars Drafting and editing annual report Events co-ordination
Accounts (Pastel)
Preparing audit files for the auditors
Preparing payments requisitions and processing payments Petty cash
Updating and monitoring the website Arrange meetings and minute taking
Manage expenses and handing over to the accountant Bookkeeping
Advertises position within the organization for Internship Providing assistance to Interns and recommendation letters Processing foreign currency overseas transfers (payments) Requesting foreign currency for the director and project managers
PeriodJune 2009 – February 2013
CompanyAfrimoda Custom Clothiers
Job DescriptionAdministrator
DutiesArranging meetings Bookkeeping (QuickBooks) Processing orders
Liaising with customs (tracking down shipments from suppliers) Invoicing clients
Pastel Accounting Marketing
PeriodJan 2008 – May 2009
CompanyLiberty Life (Houghton Agency)
Job DescriptionPersonal Assistant to Financial Advisor
DutiesPreparing quotations Processing disbursements Arranging meetings Credit control
Client services
New business processing Corporate clients processing Telemarketing
Period2007
PERSONAL ATTRIBUTES
Punctual
Good Language skills
Adaptability
Capable of learning fast and working with minimal supervision
Organized
Sociable and outgoing
Determined
Loves team work
Self-motivated
Goal getter
Highly energetic
HOBBIES AND INTERESTS
Reading
Watching Movies
Traveling
Listening to music