Enver Kerceli

 Contracting Authority: Regional Youth Cooperation Office CALL FOR PROPOSALS “A BETTER REGION STARTS WITH YOUth” Application Form This application must be completed in English ONLY and submitted by November 15th, 2017 (23.59 CET) at the latest PLEASE READ THE GUIDELINES CAREFULLY BEFORE FILLING OUT THIS APPLICATION Please fill out the project proposal form electronically in the English language, using Arial font 11. Title of the project: Number and title of the Lot: LOT 2 for Priority Area 2 – Active Participation and Social Inclusion Location(s) of the project: Kosovo, Serbia and Albania Applicant’s name Let’s Do It Kosova PARTNERSHIP List of the Partners Partner’s name Partner 1 Institute for Territorial Economic Development (InTER) Partner 2 Green Line Albania (GLA) … Use one row for each partner. Applicant’s contact details for this project Address: Phone number: (fixed and mobile) International calling code + local code + number Contact person for this project: Contact person’s email: Website of the applicant: Any change of addresses, phone numbers, fax numbers or e-mail, must be notified in writing to RYCO. RYCO will not be held responsible in the event that it cannot contact an applicant. CONTENTS PART A. DESCRIPTION OF THE PROJECT4 PART B. PARTNERSHIP11 APPLICANT11 EXPERIENCE12 PARTNERS13 DECLARATION BY THE APPLICANT14 MANDATE partner(s)15 ASSESSMENT GRIDS17 PART A. DESCRIPTION OF THE PROJECT UNDER WHICH PRIORITY AREA AND SPECIFIC OBJECTIVE DOES YOUR PROJECT PROPOSAL FALL? (Please make sure you check only one priority area and a maximum of 2 objectives) ☐ PA 1: INTERCULTURAL DIALOGUE ☐ SO1: Ensuring a safe environment for young people to constructively deal with the past ☐ SO2: Providing opportunities for intercultural learning and enhancing intercultural competences ☐ SO3: Enabling intercultural dialogue and tolerance by decreasing the level of hate speech, negative stereotypes and prejudice among young people in the region PA 2: ACTIVE PARTICIPATION AND SOCIAL INCLUSION SO4: Fostering active citizenship and participation in decision-making processes by young people ☐ SO5: Strengthening capacities of key actors working for and with young people on civic participation and social inclusion SO6: Promoting social inclusion of young people through mobility, cooperation and shared projects 1. TITLE OF THE PROJECT (maximum 50 words). Please write a short and meaningful title, which would give an idea of what your project is about. Please make the title catchy and interesting as it will be frequently used in reporting and in the promotion of the projects by RYCO in the WB6 and wider. To enhance regional cooperation and establish new relations between youth from Western Balkans countries…….. (to be continued…) 2. LOCATION(S) OF THE PROJECT (maximum ½ page) Please note that actions must take place in the Western Balkans 6 contracting parties (WB 6): Albania, Bosnia and Herzegovina, Kosovo, Montenegro, Macedonia, and Serbia. Here you should name the contracting party and the location where the project will take place. You can indicate more than one venue (if applicable). Please also explain what are the reasons for having this project in these locations? Contracting parties of the project are: Kosovo, Serbia and Albania, and the project will be implemented in all three above mentioned locations of the contracting parties……. 3. TOTAL DURATION OF THE PROJECT Please indicate the total duration of the project (min. duration 3 months, max. duration 9 months). Total duration of the project (months): 5 months Project start date: 1 February 2018 Project finish date: 30 June 2018 4. BACKGROUND OF THE PROJECT (maximum 1 page) This section should contain the description of the context in which the project will be realised: what need/challenge of young people have you identified in your local context, which you want to address? How will your project respond to this need/challenge? Please describe the problem to be addressed through this project and how it relates to the target group, for example: • Please describe the type of diversity within your environment (confessional, ethnic, sexual orientation, etc.)? What are the needs of the youth and other key actors (as described in the Guidelines for Grant Applicants) with regard to capacity building and exchange? • What are the issues young people faced when it comes to mobility? Do they have opportunities to travel and develop cooperation with other youth from the WB6 contracting parties? What are the opportunities for intercultural exchange with other communities/contracting parties? • What is the level of participation of youth in decision-making processes? Are there support mechanisms for youth exchange in your communities and how do they relate to your proposal? • What opportunities exist for the most marginalised and unprivileged youths, especially coming from remote areas? What issues do they face when it comes to civic participation and social inclusion, cooperation and learning? • If possible, please indicate the key gender issues related to your target group. Also indicate other interventions, other initiatives (past and present), and describe how your project relates to them, in order to ensure that no overlapping takes place and to enable cooperation with similar initiatives. 5. PROJECT TARGET GROUP (maximum ½ page) This section refers to the group that will directly benefit from the implementation of the project. Please note that eligible target group under this Call are young people, ages 15-30, from the WB6. Describe the profile of the participants to be directly involved in this project, including the criteria for their selection. How will you look for the participants (through an open call, going through your networks(s), calling on specific partners, at your school, etc.)? Who will make the final selection? How will you take gender perspective into account? Will the activity target other groups? If so, provide a short description of their profile. Here you should also describe how you plan to include and in what way, youth from the most excluded groups such as: NEETs (youth “not in education, employment or training”), young people with disabilities, marginalised groups based on ethnicity, youth with fewer opportunities (youth from rural/remote areas, with an unprivileged educational and economic background, of alternative sexual orientation, etc.). Participation of teachers, youth workers, artists, decision makers, etc. above 30 years of age is also possible within the planned activities only if the purpose of that activity falls directly under the goals and objectives of this Call for Proposals. Please ensure gender balance in the selection of your target group. In this section you should indicate the exact number of targeted participants in the project, classified by gender, if possible. Will be completed by LDIK 6. PROJECT GENERAL AIM (maximum 100 characters) The project general aim is most commonly formulated in one sentence. In developing the project’s general aim, consider what you want to achieve with this project in the long term. What is the change that you want to see and what this project will contribute towards achieving it in the youth sector? The aim should be closely linked to the needs of the target group and reflect a response to their challenges, as identified in the Background section of this application form. You can use verbs/words such as “to support reconciliation in the Western Balkan region,” “To contribute to development of youth activism in the region through,” etc. Will be completed by LDIK 7. PROJECT-SPECIFIC AIMS AND OUTCOMES (maximum 3 aims and at least 1 outcome per aim) The general aim is divided into several specific aims. Specific aims show more concretely what you are trying to achieve in your project, but they should be short- to medium-term, and not too general. They should be realistic regarding the context, the target group, as well as to your human resources and financial capacity. The specific aims (as well as the main aim) should be feasible. Examples of specific aims: increase employability of young people; support capacity building of youth to take part in decision-making processes; strengthen social inclusion of the most marginalised youth in…. Project aims should: • be in line with the objectives of this Call and fall under mission of RYCO as defined in Guidelines for Grant Applicants, • reflect values of respect for human rights, diversity, and human dignity; solidarity; peace; trust based on mutual understanding, acceptance and respect, • reflect the real situation and relate to the target group, • create conditions for sustainability of changes produced by the project’s realisation, • strengthen participation of all interested groups in the project implementation process. Please list at least one outcome for each specific aim and make sure that they reflect the improvement in the priority areas of this Call, such as improvement of intercultural dialogue, increase in mobility, active citizenship, social inclusion, youth cooperation and learning, intercultural competencies, etc. As a result of this project, how do you hope this activity will influence change in your community(ies) and the region, and what kind of change do you hope to achieve? How do you expect this project to impact young people? What impact will the project have on the Western Balkans region? Will be completed by GLA: PROJECT-SPECIFIC AIMS and OUTCOMES SPECIFIC AIM 1. OUTCOME 1. SPECIFIC AIM 2. OUTCOME 2. Please add additional rows if necessary. 8. PROJECT ACTIVITIES, METHODOLOGY AND TIME FRAME (3-page maximum) 8.1. PROJECT ACTIVITIES: List, in chronological order, the different planned project activities, for the entire duration of the project, including preparatory and evaluation activities. Please make sure that the activities described follow the budget, which must be included in the annex to this application. Activities should be defined as processes, e.g. preparing, developing, adapting, implementing, conducting… When designing the plan of activities, it is useful to bear in mind the following: be real when planning deadlines; find a compromise between what you wish to achieve and what your real potentials are; organise the activities in a line; make a natural order; always keep in mind the connection between the planned activities and the aims of your project; and define the precise time of the project start and finish (if schools are an applicant or partner, please consider school breaks when planning activities). Leave free space for unforeseen circumstances. Consider several alternatives. What will happen, for instance, if an activity is cancelled? Also, partners should ensure that project activities and follow-up are planned and implemented with young people and/or by young people. When defining activities, you can use the following questions as guidelines: What happens when, with whom, and how? If you have several activities, why have you chosen to do them in this order? 8.2. METHODOLOGY: Which methods will be used in the activities of the project and why? (For example: study visits will be used for youths to exchange experiences regarding youth activism in their communities; peer learning will be used as a means of improving youth comprehension, by utilising common youth language, values and attitudes, etc.) Will be completed by LDIK: NAME OF ACTIVITY DESCRIPTION OF ACTIVITY METHODOLOGY ACTIVITY 1: Increasing Capacities of Youth for Civic Participation Sub-activity 1.1. Organization of trainings for increasing capacities of youth for civic participation (learning, cooperation, networking), one training in each country Sub-activity 1.2. Designing of the portal (e-learning, exchange of materials from the training, as well as other useful materials Sub-activity 1.3. Creation of Multifunctional Youth Regional Platform, as supporting mechanism for youth exchange of knowledge and information ACTIVITY 2: Advocacy campaigns for increasing civic participation and promotional activities Sub-activity 2.1. Organization of 3 public debates in each country Sub-activity 2.2. Promotion of youth civic participation in decision making process through media Sub-activity 2.3. Final and Close-out Conference Please add additional rows if necessary. 8.3. TIME FRAME: Please mark in the calendar the time frame for each activity for the duration of the project. This includes preparation, the activity (ies), evaluation, and follow-up. TIME FRAME ACTIVITY 1: Months of project implementation Please put “X” in the column in which you plan the implementation of the sub-activity - Sub-activity 1.1. X Sub-activity 1.2. X Sub-activity 1.3. X X ACTIVITY 2: Sub-activity 2.1. X Sub-activity 2.2. X X Sub-activity 2.3. X Please add additional rows if necessary. 9. EVALUATION 9.1. HOW WILL YOU EVALUATE THE PROJECT? (maximum ½ page) Please describe your evaluation methods, for example questionnaires, interviews, group discussions, journal, observation, suggestion boxes, etc. Who will be performing the evaluation of the project and when? Please link these to the indicators and methods of measurement mentioned in Question 9.2. Will be completed by GLA 9.2. WHAT ARE THE QUALITATIVE AND QUANTITATIVE INDICATORS THAT WILL BE USED TO MEASURE THE ACHIEVEMENT OF THE SPECIFIC AIMS? (max. 10 indicators) The indicators should measure the change achieved by the project in the target group/s. Please clearly link the indicators to the general aim, the specific aims, and the expected outcomes. Examples of indicators: the increase in knowledge on a certain topic, the increase in contacts and networking within the target group, number of visits, the adoption of a certain policy, number of persons trained, number of joint activities, etc. Each indicator must be measurable, to be able to determine the achievement of the project aims. Examples of measurement methods: questionnaire before and after an activity, follow-up interviews, etc. Will be completed by GLA 10. PROJECT OUTPUTS (maximum ½ page) In this section, please explain what concrete outputs/products you expect to create. Output should be a service delivered and/or the tangible products of the project, for example: a training manual, a resource pack, development of action plans, a short video, a play, online platform, the articles published, new media tools created, etc.) • Training Package with all curricula from 6 training modules will be uploaded on web-based portal and also delivered to all participants; • Creation of the web portal where youth from all W/B can upload educational and training manuals; • Multifunctional Youth Regional Platform, as supporting mechanism for youth volunteerism, exchange of knowledge and information; • Brochures for Promoting social inclusion of young people through active citizenship and participation in decision-making processes; • Publication of articles related to enhance regional cooperation and establish new relations between youth from Western Balkans countries on medias of each countries; 11. FOLLOW UP (maximum ½ page) From a long-term perspective, please describe how you plan to achieve a multiplier effect and sustainable impact of the project. What follow-up action is included in your project? Who will co-ordinate this? Do you expect the participants to take follow-up action (or organise follow-up activities) and how do you intend to support them? How will you make the results of this project sustainable? Sustainability of the project will be ensured by the fact that after completing the training, participants will be trained to transfer gained knowledge to other young people interested in the youth participation and advocacy, democracy and good governance, volunteerism, etc. This model will also ensure the multiplier effect, having in mind that apart from 30 trained participants, hundreds of youth will be given an opportunity to increase their knowledge through developed modules which will be a part of the e-learning portal, together with other useful literature and data. Obligation of the registration on the Portal will be useful tool for collecting data (email addresses, preferences, etc.) and fulfilling the database of youth interested in volunteerism. Creation of the Multifunctional Youth Regional Platform will also have positive effect on the sustainability of the project. Once developed, the Platform will be a supporting mechanism for youth volunteerism, exchange of knowledge and information. The project will ensure that Platform will be functional for a period of at least 12 months (project included the expenses of leasing the domain for a year). Apart from that, the project will initiate joint volunteering actions (participants of the training will become a part of the volunteers’ database within the Platform). It is expected that at least one youth volunteer project will be organized as a result of the project activities. Media coverage of the project activities and results will surely initiate further discussions on the importance of youth participation in decision making processes on different levels. Lead partner will be responsible for coordinating of the follow-up activities. Having in mind that Let’s Do It Kosova has great experience in different aspects of supporting young people, as well as in volunteering, young people trained within the project (and volunteers too) will be given a powerful stage for a variety of future actions. 12. COMMUNICATION AND VISIBILITY (maximum ½ page) How will you ensure visibility of your project and RYCO? Which specific communication activities will you integrated into the project, to raise awareness and the visibility of your project? For example: press events, promotional activities, launching a digital communication campaign, TV appearances, etc. Which additional tools and resources will you use to maximise the reach and visibility of your project, such as social media tools or information channels already available (e.g. Facebook and Instagram). Do you plan to post about the project on your website, if you have one? Who will be your target (for example, citizens in the local community, authorities, press and media, potential participants, potential donors, etc.) Visibility of the project will be ensured by the public promotion of the project and project results. Developed Regional Multifunctional Platform will have all relevant information regarding the project, activities, expected results and donor. Aside from that, the final conference will be organized where the achieved results will be presented to the public. Promo material (brochures and volunteer manuals) will be prepared and disseminated to young people in Albania, Kosovo and Serbia, as well as on the final conference. Designing of the promo material will take into consideration that visibility of the donor is adequately presented. Besides, the project will be promoted on applicant and partner organizations websites, Facebook and Twitter. The project will have media coverage in all three targeted countries. Cooperation with the local media will focus on raising awareness and promotion of youth participation in decision making process. Sharing of young people views and other issues through different media is an important communication tool for youth advocacy. In addition, three public debates (one in each country) will be organised in order to establish communication channels with different stakeholders, decision makers, youth, donors’ community, etc. 13. PROJECT ADDED VALUE (maximum ½ page) Indicate any specific added-value elements, e.g. explain how the project deals with issues such as promotion of gender equality and equal opportunities, the needs of disabled people, minority rights, environmental impact, volunteering, etc. The project will give special attention to the gender issue. In the participants’ selection process, project team will make sure that at least 70 percent of selected participants is women. In addition, priority will also be given to young people from rural areas and people with disabilities. Besides, promoting volunteering, making the database of volunteers and establishment of international connections and cooperation between young people are key components of the project. Having in mind the nature of the project it is likely that the participants will be motivated to organize (at least one) volunteer action in their community. Based on the experience of the project team, it is expected that the volunteer action will be in the field of environment protection. Apart from that, as a result of the training, participants will gain a better idea how to become actively engage politically (through civic engagement), which can have a positive impact on community and citizens. PART B. PARTNERSHIP applicant 1.1. Identity APPLICANT Name of the organisation/school Let’s Do It Kosova Contact Person for this project Luan Hasanaj Title/role of the Contact Person in the organisation/school Executive Director Contact details of the Contact Person (email and phone no.)-, +383 - Registration number (or equivalent- Year of registration/establishment (must be established for at least one year) 11/03/2016 Place of registration 2 Official address of registration Website and email address of the organisation www.letsdoitkosova.org;- Telephone number: code + area code + number - Fax number: code + area code + number N/A Legal status Non-Governmental Organisation Public Institution (school) Private school Other, please specify: ………………………………………….. Experience Does your organisation/school have any previous experience managing projects, especially focusing on the reconciliation in the region, interculturalism, mobility, civic participation, or social inclusion? No Yes Maximum 1-page total for up to 5 projects: Name of the applicant: Project titles: Short summary of the objectives and results achieved for each project: c) Location, date, and duration of the previous project: d) Total cost of the previous project (in euros): e) Role of your organisation in the previous project: Leader Partner Add more examples of previous projects, if relevant … (Maximum 5) 1.1.1. Financial capacity and financing sources Financial information 2 years before last year <2014> Year before last year <2015> Last year <2016> Average Organisation’s annual turnover (in euros): 1 Human resources capacity The following key staff and volunteers will be involved in the proposed project: Name/Title Full time/Part time/Volunteer Main tasks Add maximum of 5 persons It is important to understand whether the organisation has the human resources necessary to manage the project or there is need for additional staff for implementation and reporting. PARTNERS Please fill out for each partner. PARTNER 1 Name of the organisation/school Institute for Territorial Economic Development (InTER) Organisation’s/school’s experience in similar projects (maximum 500 characters) InTER is a policy research institute established in 2006 with the mission to promote and advance socio-economic territorial development in the Western Balkans. InTER has great experience in implementing the projects related to the local and regional development. Majority of the implemented projects were aimed to increase social inclusion of rural households and local youth, and were related to the environmental protection. List of previous experience is available on InTER’s website: www.regionalnirazvoj.org What was the organisation’s/school’s role in preparation of the project (maximum 300 words) Within this project, InTER was actively included in all phases of preparation of the proposal together with the applicant and other partner organization (development of the project idea, budgeting, writing the project proposal, etc.). InTER also provided inputs which are related to Serbia (the main issues and problems the young people are facing, current stage in the youth participation in decision making process, etc.). Having in mind that InTER has vast experience in the policy analysis, advocacy, conducting sectoral analyses in different fields, the impact and lessons learned from that tasks were discussed with the partners and key findings were incorporated in the project proposal. What will be the role of the partner in the implementation of the proposed project? (max. 1000 words): It is important to demonstrate that the mentioned partner has a clear role in, at least, some of the steps of the project. What responsibilities will be carried out in the preparation/implementation of the project? In the process of developing of the project idea, InTER’s role in the project implementation was clearly defined with the applicant and partner organization. Having in mind that project includes different activities in three countries, InTER is responsible for implementing the project activities in Serbia (organization of the trainings, selection process for participants from Serbia, development of the training modules and curricula, etc.). InTER will also be involved in the development of the Multifunctional Youth Regional Platform, providing all relevant inputs and other data from Serbia. The design of the Platform, as well as content will be jointly discus and agreed with all three partners on the project. Aside from that, InTER will be in charge for the organization of the one (out of 3) public debate which will take place in Serbia. Designing of the promo material (brochures and volunteer manuals) as well as its distribution in Serbia is also responsibility dedicated to InTER. InTER will also be in charge in contacting the media from Serbia, ensuring the project visibility and putting in the focus issues covered in this project (youth participation in decision making, social inclusion, volunteerism, etc.) In addition, InTER will provide support in organizing the final conference at the end of the project. Legal status Non-Governmental Organisation Public Institution (schools, etc.) Private school Other, please specify: ………………………………………….. PARTNER 2 Name of the organisation/school Green Line Albania Organisation’s/school’s experience in similar projects (maximum 500 characters) What was the organisation’s/school’s role in preparation of the project (maximum 300 words) What will be the role of the partner in the implementation of the proposed project? (max. 1000 words): It is important to demonstrate that the mentioned partner has a clear role in, at least, some of the steps of the project. What responsibilities will be carried out in the preparation/implementation of the project? Legal status Non-Governmental Organisation Public Institution (schools, etc.) Private school Other, please specify: ………………………………………….. Declaration by the applicant The Applicant, represented by the undersigned, being the authorised signatory of the Applicant, and in the context of the present application, representing any partners in the proposed action, hereby declares that it is directly responsible for the preparation, management and implementation of the project. I certify that all information contained in this application, including the budget, is correct to the best of my knowledge and that I will inform RYCO of any changes affecting the activities as described in this form. I confirm that my organisation/school has the financial and operational capacity to complete the proposed project and that the purpose and the activities of the submitted project proposal are not for profit. I confirm that my organisation has taken the appropriate measures to ensure the protection and safety of participants involved in the project. The applicant does not fall in any of the situations listed in sections 2.1 and 2.2. of the Guidelines for Grant Applicants responding to the RYCO Call for Project Proposal. The Applicant and its partners are aware that, for the purposes of safeguarding the financial interests of the communities, their personal data may be transferred to internal audit services, to the European Court of Auditors, to the Financial Irregularities Panel or to the European Anti-Fraud Office. In the event that my grant application is successful, I authorise RYCO to publish on its website or in any other appropriate medium: • the name and address of the beneficiary of the grant; • the names of the project partners; • the project title and summary; and • the amount awarded. I declare the above information to be true. Name Signature of the legal representative of the organisation/school Position Date Place Signed on behalf of the Applicant. This page should be signed and stamped by each partner, scanned and sent to applicant, to be included in the full application to be submitted to RYCO, respective of the deadline. MANDATE partner(s) The partner(s) authorise the applicant to submit on their behalf the present application form and to sign on their behalf the grant agreement with RYCO, as well as to be represented by the applicant in all matters concerning this grant agreement. I have read and approved the contents of the proposal submitted to RYCO. I undertake to comply with the principles of good partnership practice. Name: Dragisa Mijacic Organisation/school: Institute for Territorial Economic Development (InTER) Position: Director Signature: Date and place: Name: Ervin Shehaj Organisation/school: Green Line Albania Position: Signature: Date and place: CHECKLIST FOR THE APPLICATION FORM Before sending your proposal, please check that each of the following criteria HAVE BEEN MET IN FULL AND TICK THEM OFF Tick the items off below Title of the proposal: Yes No PART 1 (ADMINISTRATIVE) 1.The correct grant application form has been used. 2.The Declaration by the Applicant and Mandate for all partners has been filled out and signed. 3.The proposal is typed and is in English. 4.Scanned Declaration and Mandate are included in electronic version. 5.An electronic version of the proposal is prepared for sending by e-mail. 6.The budget is enclosed, presented in the requested format, and stated in EUR. PART 2 (ELIGIBILITY) 7.The action will be implemented in eligible countries (WB 6). 8.The duration of the project doesn’t exceed 9 months. 9.The requested RYCO contribution is between 10.000 EUR and 35.000 EUR (the minimum and maximum allowed) for CSOs, or between 10.000 EUR and 20.000 EUR (the minimum and maximum allowed) for secondary schools. 10.The requested RYCO contribution is between 75% and 95% of the total eligible costs (minimum and maximum percentage allowed). ASSESMENT GRID (FOR USE BY RYCO ONLY) YES NO opening & administrative check 1. The submission deadline has been met. 2. The application satisfies all the criteria specified in the checklist. 3. The checklist for the application form has been duly completed. DECISION: The committee has decided to evaluate the application, which passed the administrative checks. Administrative compliance has been checked by: Date: eligibility check of the application 4. The lead applicant satisfies the eligibility criteria in sections 2.1 through 2.6 of the Guidelines. 5. The partner(s) satisfy the eligibility criteria in sections 2.1. through 2.6. of the Guidelines. decision: The committee has checked the proposal’s eligibility under the criteria laid down in the guidelines for applicants and has selected the proposal for funding. Eligibility has been assessed by: Date: EVALUATION GRID Criteria Maximum Score Relevance (whether the proposal is in line with the general objective and specific objectives) 20 Effectiveness and feasibility of the proposed activities (clarity of the proposal, quality of the designed program and methodology; the extent to which the foreseen activities are appropriate, practical and consistent with the aims and expected results; involvement of young people and partners in the preparation, implementation and follow-up activities; follow up and sustainability) 20 Impact (tangible effects on target groups, multiplier effects, sustainability) 20 Budget and cost effectiveness of the proposal 20 Financial and operational capacities of the applicant and partners 20 100