Emmaculate

EMMACULATE MUTANU MBUVI Finance and Grants Management Professional P.O. Box- Nairobi, Kenya Tel: - │ E-mail-CAREER PROFILE SUMMARY Highly Skilled and reliable senior finance professional with 12+ years in finance and grants management and an outstanding client service record. Adept multitasker able to handle a number of cash management projects with professionalism and accuracy. Strong research skills in optimizing current and efficient cash management team operation. Keen to provide overall technical and administrative leadership in the areas of financial management and grants management for projects. Conversant with accounts payable, cost allocation, quarterly reporting, payroll, budget preparation, grants management, and tracking support. Previously been responsible for setting up, managing, and providing technical assistance related to the grant-making component of the program activities; financial and grants management and reporting are compliant with grants management and financial management regulations; Keeping the grant files updated with budgets, grant contracts and agreements. EDUCATION AND PROFESSIONAL BACKGROUND  Bachelor of Commerce – 4th Year Accounting Option  Certified Public Accountant –CPA (K) KASNEB KEY SKILLS AND COMPETENCIES ACQUIRED Kenyatta University  Strategy, Planning and Management: Ability to assess and evaluate financial performance of the organization with regard to long-term operational goals, budgets and forecasts; Can Create and establish yearly financial objectives that align with the organization’s plan for growth and expansion.  Financial Analysis, Budgeting and Forecasting: Ability to Review and analyze monthly financial results and provide recommendations; Identify, develop and execute analysis of business initiatives; Oversee development and maintenance of monthly operating budget and annual organization operating budget.  Accounting, General Ledger, Administration and Operations: Can Establish clear directions and lead assigned projects / coordinate the work of others, within the scope of departmental and organizational strategic goals; Coordinate and strategize methods used to attain team goals.  Financial Management / Donations Reporting: I am able to manage cash flow planning process and ensure funds availability; Oversee Finance Teams handling of cash, investments and asset management area.  Auditing; Knowledgeable in statutory audit; verifying the reliability, authenticity, and integrity of payment vouchers, schedules, and financial data and providing independent assurance to the management on the implementation and effectiveness of the internal control system.  Financial Reporting: I have effectively generated monthly reports: Profit and Loss Account, Balance Sheet, Trial Balance and supporting ledgers  Tax and statutory deductions: Well versed in various taxes (VAT, income tax and withholding) with knowledge in the preparation of statutory payments i.e. PAYE, NSSF, NHIF and payroll management.  Detail Oriented: I value accuracy and ensure that in every duty I undertake, I pay close attention to details and capture all the valuable data in terms of cost monitoring and compilation of detailed financial reports.  ICT/Computer Skills: Proficient in navigating the ERPs Proficiency in SUN Systems, Sage, Pastel and Advanced Ms Excel WORKING EXPERIENCE Deputy Finance Director Marie stopes Kenya, July 2018-Dec 2020 . Key Achievements The leading provider of reproductive health services in Kenya Achievements  Ensured zero losses on foreign exchange on a monthly basis  Reduced debtors by 50% within a period of 6 months  Ensured timely payment of creditors which resulted to trust and good working relationship with suppliers  Developed funding grind of all expenses including payroll ensuring funding is allocated appropriately  Developed organization business plan and presented a profitable budget to the Executive Team for approval  Improved month and year end processes decreasing time needed for month end close by a week ensuring data is captured daily  Ensured zero disallowed costs on both external and internal audits Key Responsibilities  Responsible for the effective performance & control of all finance functions including cash receipts, billing, accounts receivables, cash disbursements and accounts payable, general ledger, bank reconciliations, cash flow and preparation of financial statements.  Monitoring expenditure trends and providing timely advice and analysis of potential over or underspend to CMT and budget holders for appropriate decision-making  Monitoring fluctuations in foreign exchange to minimize the organization’s exposure to adverse movements  Oversee external financial reporting and statutory audit for the organization with well-outlined management letter responses and recommendations.  Designing and implementing systems of financial internal controls throughout the organization, maintaining and developing policies and procedures for implementation  Minimizing potential risk to MSK assets by continuously monitoring and improving standards as necessary  Providing Senior Management Team with creative ideas of minimizing costs and maximizing revenues  Leading the financial aspects of the annual business planning process and actively contribute to the strategic planning process, Monitoring and providing regular and timely information to the Country Management Team to enable design making  Leading the performance management of finance staff to include recruitment, induction, appraisal, discipline and motivation in line with MSK policies and procedures  Managing overall work process of the finance unit by ensuring effective work assignments, supervision and development to ensure availability of competent and well-motivated staff Grants and Compliance Manager Mariestopes Kenya; Nov 2012-June 2018 Key contributions Achievements  Timely submission of all donor reports  Zero disallowed costs on all donor audits  Reduced costs annually by ensuring yearly approved budgets and tracking  Capacity building of finance and programme staff ensuring proper understanding of finance systems Key Responsibilities  Analyzed project transactions with project managers on a monthly basis to review coding, aligning activities with costs and identifying actions required for potential over or under expenditure  Ensured that grant income (received and receivable) is accurately reported in SUN and agrees with monthly Project Budget Vs Actual reports  Ensured no disallowed expenditures and potential loses to MSK through active monitoring of expenditure coding, procurement processes, documentation and adherence to reporting deadlines  Ensured that Grants income or instalments due are promptly claimed from donors in line with donor agreements  Ensured that all grant information, including deadlines, donor priorities and requirements, are communicated and understood by the team, and grants are closed in compliance with donor regulations.  Reviewed donor agreements and coordinated their review with the relevant project teams  Ensured that grants implemented in compliance with Marie stopes and relevant donor regulations.  In liaison with the Director of Programmes and the Finance Director, interacted effectively with donors regarding a variety of issues e.g. budget revisions, income requests and donor compliance  Facilitated and participated in finance workshops to build the grants management capacity of MSK staff and understanding of MSK’ finance policies and procedures as they relate to project Management  Provided on-the-job training to project teams on donor compliance rules and regulations, project design, proposal development, budget development, Grant Opening and Grant Closing meetings etc. Grants Manager Merlin International- Kenya and Somalia; September 2011- October 2012 Key contributions A non-government organization that specializes in health and saving lives in times of crisis and helping to rebuild shattered health services Achievements  Led the adaptation of the Financial Manual to the specific contexts in the field, via drafting Standard operating procedures.  Ensured compliance with the financial and other requirements of donors through monitoring visits to the field and initiation of internal audits twice a year Key Responsibilities  Led programme teams in budget preparation and review budgets, amendments and forecasts for donors, working closely with the field teams  Facilitated capacity building workshops Finance Manual and procedures  Organized grant opening meetings, mid-term review meetings and end of grant closure meetings  Ensured donor compliance at all levels of procurements and donor rules and regulations are followed as stipulated in the grant agreement  Led annual internal and external audits  Prepared periodic financial reports for submission to management  Prepared Projects budgets and annual budgets based on annual work plans and preparing progress reports vis-a vis budgets on a monthly basis  Prepared BVAs and assisted in analysis of spending for all projects for review by the Project Co-coordinators / Budget holders on a monthly basis  Programs review meeting on a monthly basis at every field site, ensure follow up report is distributed to all the SMT members Senior Finance Officer Merlin International- Kenya and Somalia, September- Key contributions A non-government organization that specializes in health and saving lives in times of crisis and helping to rebuild shattered health services Achievements.  Timely Preparation of cash flow projections for Kenya & Somalia and followed up on forecast request  Developed Standard Operating Procedures for all Kenya field teams and Somalia  Developed cost allocation tool  Treasury management ensuring timely submission of petty cash  Proper filling and archiving of documents within the required 7 years Key Responsibilities  Prepared all Kenya and Somalia Project budgets, project budget proposals and revisions and worked closely with Project Coordinators on implementation according to the donor requirement  Prepared periodic and final donor reports to various donor agencies and organized all supporting documents in due time and submit approved Donor reports  Prepared monthly grant financial reports for internal use  Ensured that the budget monitoring is done on a monthly basis  Reviewed all reports (Financial & Programmatic) from Merlin partners  Carried out spot checks to the various partners under different grants and ensuring donor guidelines and polices are ensured when implementing the projects Financial Analysis  Elaborated monthly Budget versus Actual for all Kenya & Somalia projects and prepared forecast of expenditures in coordination with Programme Staff.  Updated and followed up on financial standard requirements for Local Partners (develop checklists for Control visits, standardized budget template, budget monitoring template, etc.) Maintained an up to date donor filing system where all donor contracts, approved periodic and final reports and correspondence with donors are filled Assistant Accountant REA Vipingo Plantations,- Key contributions      Prepared Financial Statements, Reports and Accounting records Prepared tax returns to ensure compliance with taxation acts and statutory requirements Maintained an efficient financial and budgetary control system Instituted controls to safeguard and maintain the company’s assets PROFFESIONAL TRAININGS.         How to make your donor happy, MANGO Budget and proposal writing, MANGO Grants Management training –Certificate Awarded Global Fund seminar and review workshop held by Care International UNICEF Kenya workshop on donor reporting-Certificate Awarded European Commission (EU) workshop on donor reporting Human Resources Management workshop at University of Nairobi Ethical Accounting workshop at Kenyatta University REFEREES Available on request