Elvis Ochieng Owido

ELVIS OWIDO Phone number: (- (Mobile) Email address:- Address: 00511, Ongata Rongai , Kenya (Magadi Rd) ABOUT ME Strategic and results-driven Virtual Executive Assistant with over 5 years of experience providing comprehensive executive support in the technology industry. Recognized for driving operational efficiency, enhancing executive productivity, and fostering strong stakeholder relationships. Highly skilled in managing executive communications, coordinating complex schedules, and executing high-impact projects. Known for strategic thinking, professional discretion, and exceptional organizational skills. WORK EXPERIENCE 10/2019 – 03/2024 Nairobi, Kenya EXECUTIVE VIRTUAL ASSISTANT TECH INNOVATIONS LTD • Acted as the primary liaison for internal and external communications, ensuring timely and accurate responses on behalf of the Director. Improved communication flow by 40%, enabling the Director to focus on strategic initiatives. • Coordinated departmental and leadership meetings, prepared detailed agendas, and ensured timely distribution of meeting materials. Increased meeting efficiency by 30%, leading to more effective decision-making. • Effectively organized and managed the Director’s diary, scheduling appointments and meetings, and ensuring alignment with high-priority tasks. Reduced scheduling conflicts by 50%, enhancing overall productivity. • Built and maintained strong relationships with key stakeholders, facilitating seamless project execution and stakeholder satisfaction. Achieved a 20% increase in stakeholder engagement. • Coordinated travel arrangements, prepared expense reports, and developed an electronic records management system, reducing administrative workload by 25%. • Successfully planned and executed executive events, resulting in increased brand visibility and stakeholder participation. Achieved a 30% increase in event attendance and positive feedback. 03/2017 – 08/2019 Nairobi, Kenya EXECUTIVE ASSISTANT INNOVATIVE SOLUTIONS • Managed all executive communications, drafted, reviewed, and sent communications on behalf of the Director. Ensured a consistent and professional communication standard, enhancing the company's image. • Scheduled and coordinated executive meetings, prepared agendas, and ensured the availability of necessary documents. Improved meeting productivity by 25% through efficient pre-meeting arrangements. • Organized the Director’s diary, prioritized urgent requests, and followed up on outstanding matters. Ensured timely responses to critical emails, increasing the Director’s responsiveness by 35%. • Managed complex travel arrangements, including flights, accommodation, and logistics for the Director and guests. Ensured seamless travel experiences, contributing to a 20% increase in travel efficiency. • Developed and maintained an organized electronic records system, prepared reports and presentations, and assisted with ad-hoc administrative tasks. Enhanced document accessibility and organization by 40%. 07/2013 – 10/2016 Remote VIRTUAL ADMINISTRATIVE ASSISTANT ATHENA • Implemented a new electronic records management system, reducing document retrieval time by 50% and improving overall operational efficiency. • Streamlined executive communication processes, reducing response times by 30% and enhancing overall productivity. • Improved meeting coordination and agenda preparation, increasing meeting efficiency by 25% and enabling more effective decision-making. • Developed a standardized process for meeting follow-ups, ensuring timely resolution of action items and enhancing accountability. • Planned and executed high-impact executive events, resulting in a 30% increase in stakeholder engagement and positive feedback. • Enhanced brand visibility through meticulously organized events, contributing to a 20% increase in overall brand awareness. • Fostered strong relationships with key stakeholders, facilitating seamless project execution and stakeholder satisfaction. • Achieved a 20% increase in stakeholder engagement through proactive communication and relationship-building efforts. EDUCATION AND TRAINING 2016 Nairobi, Kenya BACHELOR OF SCIENCE IN BUSINESS ADMINISTRATION University of Nairobi ORGANISATIONAL SKILLS High-impact Event Planning Successfully planned and executed executive events, resulting in increased brand visibility and stakeholder participation. Achieved a 30% increase in event attendance and positive feedback. Meeting Coordination Skilled in preparing agendas, coordinating meetings, and ensuring meeting effectiveness. Diary Management Proficient in organizing and managing complex schedules and appointments. COMMUNICATION AND INTERPERSONAL SKILLS Interpersonal skills Excellent written and oral communication skills. Attention to detail Strong analytical skills with great attention to detail. Proactive and Anticipatory Anticipates needs and proactively addresses potential issues. Adaptability Highly adaptable to changing environments and able to cope under pressure. Professional Descretion Demonstrates integrity, reliability, and discretion in all business dealings. DIGITAL SKILLS Altassian Confluence Remote working tools (Slack, Teams, Zoom, Meet, JIRA: working with Projects and Issues Discord) REST API management Tech support Website management for online public engagement Microsoft Office HTML, Mac OS, MS Office, Troubleshooting, Ticketing Systems (Service Now), Windows. Microsoft Excel Microsoft Word Outlook CERTIFICATES 2017 Advanced Microsoft Office Specialist Coursera 2016 Certified Virtual Assistant Alx Africa