ELOISA LINTAN
Document Controller / Administrative Assistant
CONTACT-
I am an experienced Document Controller and
Admin Assistant for mostly in an Oil/Gas and
Engineering Industry. I provide an efficient
management of Engineering and Vendor
deliverables and a dependable administrative
support.
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Malvar, Batangas, Philippines
www.linkedin.com/in/elintan14
WORK EXPERIENCES
Sr. Data & Document Controller
SKILLS
Document Control
Administrative
Data Control
Production Planning
MS Word
MS Excel
MS PowerPoint
Shell Shared Services B.V. | Apr 2021 - Jan 2022
Project: Shell UK (Penguins Redevelopment FPSO)
Reviews Vendor PO Handover Packages to ensure
compliance to the contract, scope of work, and
specifications of the Company.
Keeps track of the PO Handover status.
Does the follow-up with the other PO Handover
reviewers to avoid delay in closing out the process.
Sends PO Handover status update and report to the
Project Management/Team.
Google Docs
Google Sheets
ASSAI Web / Cloud
SharePoint
Coreworx
Aconex
Document Controller & Technical Assistant
Shell UK Ltd | Mar 2018 - Mar 2021
Project: Penguins Redevelopment FPSO
Document Controller Role:
Performs quality control on the Engineering and Vendor
deliverables by checking its compliance with the
Company's specifications and requirements.
Uploads deliverables and generates transmittal for
issuance to the relevant engineers using the Company's
Electronic Document Management System.
ELOISA LINTAN
Document Controller / Administrative Assistant
Document Controller & Technical Assistant (cont.)
Shell UK Ltd | Mar 2018 - Mar 2021
Project: Penguins Redevelopment FPSO
Document Controller Role:
Monitors the status of the deliverables by sending overdue reports and follow up emails to the
Responsible / Approving Engineers.
Coordinates with contractor's document controller counterparts for any issues on their deliverable
issuances.
Reviews Vendor PO Handover Packages to ensure compliance to the contract, scope of work, and
specifications of the Company.
Keeps track of the PO Handover status.
Does the follow-up with the other PO Handover reviewers to avoid delay in closing out the process.
Sends PO Handover status update and report to the Project Management/Team.
Technical Assistant Role:
Responsible in the day-to-day administrative support for the Project Staff.
Organizes business travel, flight bookings, transportation, and hotel accommodation for the staff.
Organizes events such as team buildings and corporate parties.
Coordinates and setups meetings and conferences.
Monitors and arranges the purchasing of office supplies and equipments.
Assists the Project Manager and Engineering Manager with creating PowerPoint presentations, MS
Excel and/or MS Word report templates.
Collates input for the weekly reports.
Document Controller & Administrative Assistant
Norman Disney and Young | Jul 2017 - Mar 2018
Document Controller Role:
Performs quality control on outgoing drawings and documents by ensuring that it meets the Company's
specifications and requirements.
Uploads deliverables, creates transmittal, and issues the deliverables to the client's relevant Document
Management System.
Updates the deliverable issue list every issuance.
Downloads deliverables for review and distribute to the engineers. Returns reviewed deliverables to
the clients and subcontractors.
Updates and maintains the deliverable tracking sheet and sends out outstanding report to the
engineers.
Creates deliverable tracking sheet for every new projects.
ELOISA LINTAN
Document Controller / Administrative Assistant
Document Controller & Administrative Assistant (cont.)
Norman Disney and Young | Jul 2017 - Mar 2018
Administrative Assistant Role:
Assists Project Leads on maintaining the resource plan by ensuring that all the details as up-to-date
and all entries are accurate.
Updates and create clients contact information in the Vision and Newforma platform.
Generates and updates Project document templates such as Consultant Advice, Specification, Reports,
Minutes of the Meeting using DocAsm platform.
Manages Project Leads and Engineers expense report.
Sr. Document Controller
Fluor Daniel Inc. | Jan 2016 - Jun 2017
Projects: 17th Oxygen Train - Lead Document Controller
Tesoro Mixed Xylenes - Lead Document Controller
Flinthill Resources PDH1 Expansion - Lead Document Controller
Sadara Chem II - Support Document Controller
Oversees the Document Control Team effectively and ensure all task are undertaken in the highest
quality of work within the expected timeframe.
Familiarizes and implements the project contract scope of work for document control.
Estimates the man hour and manpower requirement for document controllers of the project.
Coordinates with relevant project staff in establishing the most efficient document control procedures
and system.
Develops and updates project document distribution matrix.
Implements project record retention, archival, and project close-out activities.
Ensures all documents are up-to-date, readily available, and auditable.
Escalates requests for new attribute values and fields for the Electronic Document Management
System.
Document Analyst
Shell Philippines Exploration B.V. | Oct 2015 - Nov 2015
Project: Malampaya Phase 2 & 3
Keeps company forms in proper condition, organized, and filed.
Ensures that all documents are readable, uses company's template cover page, and no file-naming
error before Asset handover.
Maintains a proper record by tracking the documents for Asset handover.
ELOISA LINTAN
Document Controller / Administrative Assistant
Engineering Technical Assistant / Administrative Assistant
Shell Philippines Exploration B.V. | Jul 2011 - Sep 2015
Project: Malampaya Phase 2 & 3
Responsible for the day-to-day administrative and office support.
Organizes business travel, flight bookings, transportation, and hotel accommodation for Project staff.
Manages request of workstations, IT equipments, building parking slots, and corporate credit cards.
Coordinates the maintenance of office equipments.
Monitors and purchases office supplies.
Organizes project events and corporate parties.
Coordinates and setups meetings and conferences.
Collates input for the project weekly report and highlights.
Records, compiles, transcribes, and distributes minutes of the meeting.
Gathers relevant documents and evidences for the SCE (Safety Critical Element) system for TIV
(Technical Integrity Verification). Monitors and reports activity progress.
Technical Piping/Administrative Engineer cum Document Controller
QatarGas | Feb 2009 - Mar 2011
Project: QG 3 & 4 Onshore Project
Responsible for the document management of Piping and Mechanical documents.
Keeps all the documents in order for easy accessibility and retrieval.
Maintains records by developing a tracking database using MS Excel, and setting up the filing system.
Reviews documents to ensure its completeness and conformity.
Monitors the document status and does follow up to avoid delays.
Prepares transmittal for handover of documents to contractors.
Sends out punchlist and surveillance reports to the assigned engineers and inspectors.
Updates and monitors hardcopy and filing system of the documents.
Prepares and submits monthly and weekly reports.
Document Controller / NCR Clerk
QatarGas | Nov 2007 - Feb 2009
Project: QG 3 & 4 Onshore Project
Responsible for file validation and document management of the Non Conformance Report (NCR).
Ensures the completeness and accuracy of documents before submitting to the approving department
leads.
Monitors the document status and does follow up to avoid delays.
Maintains records by developing a tracking database using MS Excel, and setting up the filing system.
Prepares and submits monthly and weekly reports.
ELOISA LINTAN
Document Controller / Administrative Assistant
Production Planner and Controller (Associate Level 3)
Toshiba Information Equipment (Phils) Inc. | Aug 2004 - Nov 2007
Responsible in planning, monitoring, scheduling of production to meet the production, shipment, and
inventory demand without any delay.
Promoted from Associate Level 1 to Level 3 in just 2 years.
Prepares, monitors, and controls monthly and weekly production and shipping plans.
Allocates production schedule based on production line capacity, manpower, and material availability.
Monitors manufacturing production progress and performance.
Assess critical materials to ensure no material shortage.
Ensures on-time transfer of materials up to finish goods level through effective monitoring and control
of each sub-assembly process.
Prepares monthly work-in-progress forecast and analyze beginning on-hand.
Relays to Toshiba HQ Japan on issues that may cause delay in production and shipment.
Updates Toshiba HQ Japan on the production status.
EDUCATIONAL BACKGROUND
Bachelor of Science in Industrial Engineering
University of Santo Tomas, Philippines
1999 - 2004
Secondary Level
Pateros Catholic School, Philippines
1995 - 1999
Primary Level
Pateros Catholic School, Philippines
1989 - 1995
TRAININGS
Virtual Assistant Freelancing Course | Online | Ongoing
Microsoft Excel (Intermediate Course) | Fluor Daniel Inc. | Mar 2017
Project Data and Document Management Project Start-up | Fluor Daniel Inc. | May - Jun 2016
Coreworx | Fluor Daniel Inc. | Apr 2016
OSHA 30-Hour Construction Industry Course | Doha Industrial Safety Services Training Center | May 2010
