Ellys Permanasari

ELLYS PERMANASARI Organized and self-sufficient professional looking to leverage office administration experience and skills in documentation and database management towards supporting a companyʼs mission and productivity goals. Confident and curious learner with strong time management skills seeking growth opportunities. EDUCATION AND QUALIFICATIONS PERSONAL Name ELLYS PERMANASARI Address DKI Jakarta Phone number- Email-Date of birth- Sep 1997 - Jul 2000 Akademi Sekretari/LPK Tarakanita, Jakarta Jul 1994 - Jun 1997 SMUN 39, Jakarta SKILLS English MS Office Place of birth Jakarta Gender Female Nationality Indonesia WORK EXPERIENCE Sep 2009 Secretary Law Office Ali Budiardjo, Nugroho, Reksodiputro (ABNR), Jakarta Reporting to Partner and Associates: Provide Partner and Associate in handling administration and secretarial services on a daily basis and also teamwork for some cases/projects involved Handle incoming calls/emails for prospective/existing clients in lawyerʼs absence in providing the necessary information needed by clients Check‑compile‑input time sheet on monthly basis and registered new client code to billing system Prepared Confirmation Letters and Invoices periodically to be submitted to clients INTERESTS Photography Music Feb 2007 - Jan 2009 Personal Assistant The Royal Bank of Scotland (formerly known as ABN – AMRO BANK N.V), Jakarta Reporting to Head of E‑Channels & CL Department Manage daily schedule, all personal matters and expenses for Head of E– Channels & CL Manage administration and all general issues (e.g: office supply, manpower, administrative matters, etc.) of six units clubbed in one department under E–Channels & CL Dept to assure accountability Coordinate with senior staff across the Regional Office for follow–ups and reports on a daily basis Jun 2006 - Sep 2006 Senior Secretary Talisman (Asia) Ltd., Jakarta Reporting to General Manager: Provide secretarial support services for General Manager, Finance Manager and HR Manager Sets up meetings or appointments for General Manager, Finance Manager and HR Manager with Pertamina, Governmental Officials and other institutions Perform easy translation for incoming letters and faxes from Pertamina and Governmental Institutions from Bahasa Indonesia to English vice versa Prepared travel arrangement for all expatriates Jun 2004 - Jul 2005 Administrative Assistant ABN – AMRO BANK N.V., Jakarta Reporting to Head of Compliance: Register and distribute Bank Indonesia's regulations to respective Business Units (BU) for both hardcopy and softcopy Monitoring, collect and prepare Cash Transaction Report (CTR) from branches to be submitted to PPATK (INTRAC) Monitoring, collect and prepare periodic routine reports to be submitted to Bank Indonesia Monitoring, collect and prepare periodic routinereports to be submitted to Regional Office Aug 2003 - Oct 2003 Executive Secretary PT. Aviva Insurance, Jakarta Reporting to President Director: Provide secretarial duties for daily, weekly and monthly schedule for President Directorʼs activities (travel arrangement, personal matters, confidential files, correspondent, receiving visitor, drafting letters, sorting incoming mails/phones, etc.) Prepare periodic reports to be submitted to Regional and Head Office Nov 2002 - Dec 2002 Secretary United States Agency for International Development (USAID), Jakarta Reporting to Warehouse Supervisor: Assist the Warehouse Supervisor in monitoring the goods movement from warehouse to office/housing vice versa Prepared report of inventory/stock control in office and housing Maintain existing data for all goods in warehouse Mar 2001 - Sep 2002 Document Controller Penta – Ocean Construction Co. Ltd, Jakarta Reporting to Civil Manager: Maintain ISO based filing system for Jakarta Office Assist the Senior QA Engineer in maintaining documents related to ISO matters, preparing and submitting various reports periodically related to ISO 9000 to Head Quarter, compile and prepare data and documents for tender submission