Duncan Mnisi

Vusumuzi Duncan Mnisi Profile Currently employed at a full-time basis at the Institute for Security Studies as a programme assistant for the Justice, Violence Prevention and Prosecution Reform (JVPP) which is a donor funded research institution. Where I assist the project manager and project officer of the Prosecutorial reform project. Daily tasks include the managing of the schedule for the JVPP, Overseeing the budgeting monitoring tool for the programme and advising seniors accordingly in order to reach the objective of the programme, stakeholder, service providers management and general information management and administration. Also noting the role of being a research assistant when required by the project manager. Prior the above I was employed at University of Pretoria as an academic programme administrative officer since January 2018 - February 2020. The core duties include: overseeing and coordination a second, third and fourth year teaching practice modules where I coordinated more than 3500 teaching Work Integrated Learning students process also dealing with more than 50 mentor lectures who assess the university’s student teachers and external stakeholders namely school principals and teaching practice school coordinators, SACE and Department of Education. I was an WIL administrative assistant in May 2017 also employed at the University of Pretoria Teaching Practice office. Possess strong solid Microsoft suite knowledge (word and excel advanced functions) and SPSS. Project planning and event coordination is a skill that I have acquired.  I hold a bachelor’s degree in international relations and sociology from the University of Pretoria. Thus, I am currently seeking for an opportunity in programme coordination, willing to start as an assistant therefore in order to gain the skills that I might be lacking. Seeking for an environment that will allow independent learning contributing to team cohesiveness. Employment History Programme Assistant at the Institute of Security Studies, Pretoria February 2020 – Current Employment , Contract Employment Reporting to the Project Manager and Programme officer. Procurement Process: Outsource 3 supplier quotations, generate a purchase order from the selected quotation. Email the generated purchase order document to the supplier and receipt the invoice according to organisational procedures and systems within 24-36 hours from inception. Manage the delivery of the requested service with the support of the Programme requirements. Financial budget management: Record programme transactions on the Budget Monitoring Template (BMT) accurately. Weekly balancing of the project budget and reconciling using a General ledger and variance report. Updating variance reports as per weekly transactions. File administration and management: Advise the Programme Officer of any financial transactions that may need to be cancelled in order for the correct documents to be raised and submitted to Finance. Information storage: Managing the storage tool (Dropbox) and update the filing of documents stored. Also uploading the relevant the documents to the organisational intranet. Assist with the preparation of internal organisational Financial reporting and the preparing for auditing processes. Developing project meetings with action items, workstreams updates. Collating and distribution of the minutes with 4 days of meeting. Developing and maintaining of databases: Maintain both hard copy and soft copy files for all grants (+15 grants)as required and ensure that soft copy filing of Purchase Orders, movement forms, variance reports and general ledger printouts is up to date on a weekly basis. Collect and maintain a contact database, Maintain intranet filing folders, Maintain Dropbox filing system for NPA project, Maintain records of all Consultants that are working on projects, Ensure filing is up to date and done on a weekly basis, Maintain the programme Library. Schedule and meeting: Maintain intranet calendar with schedules and events details as supplied by Justice Violence Prevention and Prosecution reform senior team members. Liaise with key stakeholders in terms of various projects, Ensure donor database and mailing list is up to date. Event planning, budgeting coordination and implementation: Facilitate travel arrangements for staff: this includes booking flights and accommodation, arranging per diems and travel advances, issuing of travel insurance. Ensure that travel advances and per diems are reconciled by travellers when they return, and forward approved reconciliations to Finance. Set up presentation event equipment for the speakers. Send outcomes report to participants, partners, key speakers and donors as necessary on instruction from event staff lead. Identify, visit and secure appropriate venue by requesting invoice and facilitating the payment of the deposit. Administer RSVP's, Assist with logistical arrangements such as flight bookings and accommodation etc. for participants and speakers Prepare and print all relevant material such as agenda, participants list, speaker bios, name tags, seminar packs, and attendance registers etc. Prepare organisational materials: Folders, pens, pads, flyer, banner. Work Integrated Learning Office Administrative Officer at University of Pretoria, January 2018 - February 2020 Contract Ended Reporting to the Deputy Dean of the Faculty of Education University of Pretoria.  Coordinating the second, third and fourth year teaching practice modules.  Database management: Providing ICT support and training to students in university intranet for second, third and fourth year students.  Stakeholder management: Engaging with school principals on the total number of student teachers they need for the schooling year. Supporting the learning and development committee with the Work Integrated module upgrades. System management for student teacher placements booking system, maintaining, and updating booking system. Communicating with school principals and teaching practice coordinators at schools for student placement opportunities from schools that accommodate student teachers.  Allocating students at schools to do their teaching practice. Generate school list after student teacher’s placement at schools and emailing them to schools where student teachers are placed.   Customer relations - acting as the first point of contact of the office and handling of related queries pertaining teaching practice modules mostly dealing with school principals, South African Council for Educators.  Capturing of students marks using excel, implementing quality assurance for the marks to improve and ensure accuracy.   Quality assurance -reports to ensure effective weekly reporting to the deputy dean.   Distributing academic documents to students.  External communication: Drafting, editing and formatting various texts for external and internal use with by identify and implement efficiencies in data collection, compilations, reporting action plans to both internal and external parties.   Event planning, budgeting coordination and implementation: Plan, organise and execute workshops plans for stakeholders (school principals, student teachers, mentor lecturers and teachers, SACE and department of basic education) meetings. Creating immigration letters for the faculty’s alumni who are immigrating, emailing them to travel agencies as requested.  Assessing and improving of administrative processes for the programme or module. Booking of venues and organising for internal meetings and external meetings. Database management: Creating and maintaining of filing system for students assessments and office relevant documents both hardcopies and electronic filing. Minute taking during departmental meeting and emailing it with relevant colleagues. Always keeping up to date with office stationary of the office and completing of PO, and selecting of external service providers with a 24hrs turnaround time. Planning routes for student’s bus services to and from schools and completing of bus PO and submitting to finance departments. Creating QR codes for each students for register scanning and practical attendance. Work Integrated Learning Office Administrative Assistant at University of Pretoria, April 2017 — November 2017 Contract ended Supporting activities for the department and reporting to departmental administrative supervisor.  Communication assistant with student teachers, mentor lecturers, and school principals through Emails, Facebook and Telephone.  Drafting of Immigration letter for Traveling Students and Alumni. Booking system management for student teachers.  Assist student teachers to book for school placement. Create school lists and email them to school Distribution of study material to students.  Minute taking during departmental meeting and emailing it with relevant colleagues. Creating immigration letters for the faculty’s alumni who are immigrating, emailing them to travel agencies as requested. Helping external mentor lecturers to complete claim forms and submitting them to the faculty HR and Accountant for processing. Always keeping up to date with office stationary of the office and completing of PO, and selecting of external service providers. Creating and maintaining of filing system for students assessments and office relevant documents both hardcopies and electronic filing. Customer relations - acting as the first point of contact of the office and handling of related queries pertaining teaching practice modules mostly dealing with school principals, South African Council for Educators. Education Professional certificate in Fundamentals of Project Management, Pretoria, IQ Academy February 2021 – December 2021 Bachelor of Political Sciences in International Studies, University of Pretoria, Pretoria February 2014 — December 2017 International Relations (International political economics, security studies, International relations theories), Political Sciences (African politics, feminism, comparative political theories), Anthropology (anthropology of economics) and Sociology (Feminism, sociology of religion, urbanisation vs rural, industrial relations). Matric Senior Certificate, Mammelong Comprehensive Secondary School, Brakpan January 2007 — December 2012 IsiXhosa Home Language, English First Additional Language, Mathematics, Accounting, Economics, Business Studies and Life Orientation. Trainings HIV and AIDS peer counsellor, CSA&G, Pretoria June 2017 — December 2019 HIV Introductory course  and peer counselling  Microsoft Excel Advanced Functions, University of Pretoria, Pretoria June 2019 Advanced Excel functions training References Dr Senoelo Nkhase - University Zululand Director: Academic Planning and Quality Assurance -– 035 - / 073 - Dr Annelize Du Plessis - University of Pretoria UP lecturer- Former acting Head of Teaching Practice Office-- / 082 - Ms Lerato Molefe – institute for Security Studies Human Resources Assistant and Office Assistant -– 064 - Details 510 De Kock Street, Sunnyside, Pretoria ---Date / Place of birth: South Africa DOB: 1994/01/12 ID Number:- Nationality: South African Links Linkden Skills Microsoft Office Package Marketing Research Communication and Presentation Administrative Skills Customer Relations Stakeholder Management Research Assistant Budget Management Financial administration System Procedures and management Business Knowledge Knowledge of Supply Chain Management ZOOM, MS TEAMS & SKYPE Languages English Highly proficient IsiXhosa Native speaker IsiZulu Native speaker Sepedi Very good command