Dolapo Eniola Shode

Minutes of HOD’s Meeting with Joy Date: Monday, October 20th, 2025​ Commencement time: 12:00 PM​ End time:12:30 PM​ Duration: 30 minutes​ Platform: Google Meet​ Attendance Present: ●​ ●​ ●​ ●​ ●​ ●​ Joy (HOD JoyinTech Growth Hub/ Meeting Facilitator) Bernice John Uchechi Arinola Akeem Ngozi Chiamaka Absent:​ ●​ ●​ ●​ ●​ ●​ ●​ ●​ ●​ ●​ ●​ Emmanuel O. Odey Lucky Milicent Nchedo Precious Sadiq SJ Taiwo Adejoke Andor Meeting Overview The meeting focused on assessing team performance, ensuring accountability for weekly reports, addressing design and communication delays, and preparing for the upcoming soft skills training session. The use of Otter AI for recording and creating meeting minutes was also introduced. Key Discussions and Updates Progress and Team Activity ●​ Bernice John reported that out of 11 members in her team, only 4 are actively contributing. ●​ One member is currently facing health challenges and participates intermittently. ●​ Bernice expressed frustration about unresponsive members and poor participation. ●​ Joy requested that Bernice compile and submit a list of non-responsive team members for review. Camera and Content Creation ●​ Joy sought clarification on using the back camera for clearer video quality. ●​ Bernice advised using the back camera for better visuals and the front camera for regular recordings. ●​ Joy confirmed that the design team had been asked to create a graphic for the video editor recruitment post. ●​ Bernice mentioned that the design team’s response has been slow, and no Instagram post designs are ready despite prior requests. Design Team and Weekly Reports ●​ Joy emphasized the need for timely submission of weekly reports from all team members. ●​ Uchechi reported that only two teams submitted their weekly reports on time. ●​ Bernice admitted she hadn’t submitted hers yet but promised to do so immediately. Soft Skills Training and Availability ●​ ●​ ●​ ●​ Joy reminded everyone of the soft skills training session scheduled for 3:00 PM. Ngozi mentioned she would be unavailable due to work. Joy permitted her to leave and rejoin later if possible. Arinola Akeem confirmed her availability and willingness to participate in the session. Training on Otter AI ●​ Joy demonstrated how to use Otter AI for recording and generating meeting minutes. ●​ Members were encouraged to familiarize themselves with the tool for improved workflow documentation. Key Takeaways ●​ ●​ ●​ ●​ ●​ Team accountability and communication remain critical for project success. Proactive participation is expected from all members. Design and content creation teams must improve speed and response times. Weekly reports should be submitted promptly to support project tracking. Otter AI will now be integrated into regular team processes for better meeting documentation. Next Steps ●​ ●​ ●​ ●​ Review the submitted list of inactive members. Track completion of all pending weekly reports. Conduct follow-up meeting to assess design team progress. Integrate Otter AI fully into weekly operations. Joy thanked participants for their updates and encouraged consistency and better collaboration going forward. ​ ​ ​ ​ Prepared by : Elaipu Cynthia Odaudu