Dinesan

DINESAN KP Bur Dubai, Dubai, U.A.E, Mob:- Email:- CURRICULUM VITAE DOCUMENT CONTROLER / SECRETARY / OFFICE ADMIN ( With IT Experience & Skills) OBJECTIVE: Seeks a position as Site Document Controller / Secretary / Office Admin /Procurement in a reputed organization where, I can provide my committed support to a dedicated team to help achieve the organization’s business targets; and learn more to enhance my career. PROFESSIONAL SKILLS / SUMMARY: Over 18 years of experience in UAE:  Site Document Controller & Secretary (Building Const.) Dubai 4+ Years(2017 to Jul 2021)  Office Admin / freelance webdesign India 2 years (2014 to 2016)  IT Support works & documentation for Networking & Abu Dhabi 9 years (2003 to 2012) Cabling dept & project for Radio Comm (TETRA)  Procurement Assistant/Secretary (Building Const) Abu Dhabi 5 years (1998 to 2003)  Computer Instructor/Teaching India 2 years (1996 to 1998)  Good command of English - oral and writing with accuracy in spelling, grammer, and expression of correct meanings / communication skills.  Sincerety to hardwork, competent & interactive with different national people.  Typing speed (Keyboard 60-70 WPM) EDUCATION:  Master degree (2 years ) in Computer Science, University of Kerala, India, 2015  Post Graduate Diploma in Computer Applications (1 year), Institute of Human Resources Development, Govt. of Kerala, 1985  Bachelor's degree (3 years regular) in Economics and statistics, University of Calicut, 1991  Pre-degree - Equiv. Higher Secondary (10 + 2 years), 1987  Other certifications in I.T. subjects like CCNA, Cabling etc. PERSONAL, VISA & OTHER DETAILS: Name Gender Passport Details : Dinesan Kalavoor Pushpangadhan : Male : No. W- valid till 26/07/2032 DateofBirth & Nationality : 13th May 1970, Indian Marital Status : Married with two childdren Language : Fluent in English, Malayalam (All - Read,Write & Speak) & Hindi. Arabic – A little manageable (speaking) : U.A.E Driving License (Manual) - Light Vehicle – valid till 2024 Driving License Visa Availability : 2 Years UAE Freelance Residence visa valid till Jan 2025 with NOC (Can be transferred to your sponsorship if required) : Immediately available as per your requirement and no other duties now Salary : Last salary was AED 5000/- monthly from GCC Contracting Co. LLC Contact : Mob: -, email- Bur Dubai, Dubai, U.A.E, Mob:- Email:- Resume of Dinesan KP Page 2 COMPUTER PROFICIENCY:  Well versed in Windows 7/8.1/10.  Expert knowledge in Microsoft Office Packages 2003/2007/2010/2013 (Word, Excel, PowerPoint, Access, MS Outlook, outlook express, internet browsers, etc.) - I have expert familiarity in preparing & formatting any office documents, creating EXCEL formulas, macros, functions, tables, pivot tables, reporting, maintaining database, servers, etc.  knowledge in document management systems like Oracle Aconex, OnlyOffice,etc; and Document capturing systems like CAPSYS Capture etc.  I can work as IT person supporting Installation and troubleshooting of PCs, laptops, mobiles, Printers, Networking, Cabling, Switches, Routers, etc  PHP, Java, Javascript, VB 6, VB .NET, C++ and Visual Foxpro, MS Access, VFP database, SQL Server, Crystal Report, MS Access, VFP Report Designer, MS Data Report,etc. all used for software development. WORK EXPERIENCE 1) SITE SECRETARY / DOCUMENT CONTROLLER for Consultant & Main Contractor Com pany: GCC Contracting Co (Branch of GINCO,Sharjah) from May 2017 to July 2021 - 4+Yrs ( Worked al so for Consultant - Al Aj mi Engineering Consultants Dubai – 3 + Yr s & - AbdulRahi m Arch.Consultants Dubai – 1 Year ) (Projects: 33 Floors Comm. & Res. Building at Tecom Dubai (Site No.GS#290) - 3Years, 9 Floors Resid. Bldgs – 5 Bldgs at Al Satwa Dubai (Site:GS#306/7/8,GS#318/319) Responsibilities : Variety of secretarial, and documentation duties not limited to logging all incoming / outgoing documents, preparation & keep record of soft and hard copies of all Civil / MEP documents & submittals and payment certificates. Iam familiar with all submittals forms (supplier/subcontractor submittal, shop drawing, material submittal, technical submittal, method statement, WIR, RFIs, site instructions, material confirmity reports, and all other submittals and reports used at construction site) and preparing them by main cotractor and subcontractor for consultant approvals. I am familiar with all procedures till building handing over to Client. Other duties included scanning documents and drawings with clarity, drafting correspondence letters to consultant/main contractor / subcontractors; memos, minutes of meeting, attending meetings, making various status reports, etc. Also include trouble-shooting regular computer software/ hardware installation, configuration, printing problems, etc. I was responsible for complete documentation including their preparation to final approval and distribution to all project teams/others, logging all in-out communications & drafting correspondences, and more. 2) OFFICE ADMIN /WEB DESIGN Com pany: Keltron Center, Calicut - India (2014 till 2016, 2 years) Responsibilit ies : Variety of adm inistrat ive, secretarial and cl erical duties along with webdesign. Besides, trouble-shooting regular computer hardware/software problems and defects, software/ hardware installation, configuration, printing problems, setup internet/ mail accounts, manage systems using utilitiy programs like antivirus, backup, etc. Bur Dubai, Dubai, U.A.E, Mob:- Email:- Resume of Dinesan KP 3) Page 3 OFFICE ASSISTANT / TENDER & PROCUREMENT SUPPORT Abu Dhabi Police GHQ, Abu Dhabi - till 2012, 9 years) Information Technology Dept. Responsibili ties :- Office Documentation /Tender Support a) COORDINATOR-cum-TECHNICAL SUPPORT (2 Years - Network Cabling division of IT Dept). Duties included Procurement/Tendering of IT network infrastructure products for various projects; coordinate with other cabling works, preparation of monthly reports, documentation, etc. Procurement & Tender procedures included preparation of BOQ and specifications, float enquiries, coordinate with engineers in giving technical clarifications, evaluation of vendor quotations & follow-up the procedures to prepare LPO b) OFFICE ASSISTANT/CLERICAL (2 years - Communication Upgrade project – TETRA). Duties included assisting in all the procedures till final implementation of the project including feasibility study, invitation to tender, clarifications to participants, making correspondences, selection of bidder and implementation. c) PERSONAL ASSISTANT (5 years for Senior Police Officers). Duties included but not limited to the following : Drafting / preparing correspondance letters, maintaining files & documentation.  Document design and computer support – Guide in designing, formating layout of databse, documents and spreadsheets containing formulas and functions; represent data using charts and graphs, setting computer-printer configurations, computer troubleshooting,etc.  Effective follow-up on contacts, office management and listen to the calls-or enquires that come across.  Document Control of all kinds of letters, quotations, submittals,&other documents.  Sound knowledge of office equipments/machines  Purchase/manage computer related products & accessories like printer, cartridges, tuners, network devices, other peripherals, etc  Appointment – Scheduling and organizing meetings of officers with foreign govt / private company representatives outside and inside UAE.  Diary management for running and organizing daily routines and work schedules.  Travel – Arragements of extensive itinerary schedules, meeting schedules for foreign visits by officers and other staffs, find & book hotels for accomodation during visits.  Arranging Visas for senior govt. officers who are travelling to foreign countires. I handled all visa related matters like filling up visa application forms, arranging supporting documents, hotel booking, international travel insurance, airticket booking, submission in embassies whenever required, and so on.  Prepare powerpoint slides in coordination with project team and foreign visitors invited by Abu Dhabi Police for presentation to Senior Police Officers.  Check emails, prepare and send reply emails to clients and others.  Search Internet to find specifications and documents; arrange and find details of TETRA workshop meetings. Bur Dubai, Dubai, U.A.E, Mob:- Email:- Resume of Dinesan KP 4) Page 4 Procurement Secretary / DOCUMENT CONTROLLER Al Hamed Development & Construction, Abu Dhabi - to-, 5 Years) Responsiblities :Al Hamed Dev. & Construction L.L.C. is/was a pioneer building construction contracting company in Abu Dhabi, where I worked in procurement dept as a Procurement Assistant along with secretarial duties for their numerous projects. I am familiar with all procurement procedures and my responsibilities were not limited to the following: Preparation of documents - drawings, BOQ, specs and other documents for distribution to the concerned.  Float procurement enquiries with supporting documents, receive quotations, prepare comparison statements and evaluation of vendor offers based on quotions received.  Making correspondance letters, data Entry in MS EXCEL and related cutomised software.  Effective follow up on contacts for procurement activities, office management and listen to the calls-or enquiries that come across  Preparing sub-contracting documents in coordination with engineers such as Letter of Intents for successful bidders, sub-contract / supply orders or agreement; and letter of credits requisitions, receiving submittals from bidders to forward to consultant, their approvals/disapprovals, procurement status report of various projects, etc.  Make presentation / organizational chart in Powerpoint  Document Control, filing & many other office miscellaneous works QC/QA DOCUMENT CONTROLE  Attend regular internal auditing from Quality Assurance Department.  Documentation of every procurement activities in both hard and electronic version in compliance with standard procedures and update records as per procedures stated in ‘ISO Quality Plans’ manual.  Maintain and update business information in compliance with ISO like:Suppliers/sub-contractors database of products information like brands, prices, descriptions, pre-qualification documents, Selected Sub-contractors/Suppliers List, Approved Subcontractors or Suppliers List, performance rating, material procurement report & enquiry reports, etc.  Ensure compliance of procurement letters with ISO procedures, and company’s procedures, and site reports are received to support such procedures.  Keep contacts with various project site offices to receive Performance Rating of subcontractors/suppliers working with different sites, & other reports.  Carry out storage, retrieval and distribution of technical documents.  Maintain Document Control Database, carry out document numbering and labeling, indexing, etc. COMPUTER RELATED SUPPORT WORK  Trouble-shooting regular hardware/software problems and defects, software/ hardware installation, configuration, printing problems, setup internet/ mail accounts, manage systems using utilitiy programs like antivirus, backup, etc.  Support -works to solve any issues in MS office & other software, for example, when preparing B.O.Q/comparisons I used to solve many issues related to formats, formulas and functions, and many other problems in MS Excel.  Operate procurement system software (self developed) for generating procurement enquiries material procurement status report, sub-contractors/suppliers approved list and products information, documentation, etc. Bur Dubai, Dubai, U.A.E, Mob:- Email:- Resume of Dinesan KP 5) Page 5 SOFTWARE DEVELOPER Part Time / Freelance software development for businesses enterprises - till 2012) Responsibility : Undertake and complete contracts from business firms for developing customised software/applications as per client's requirements. Software used : Languages - PHP, Java, Javascript, VB 6, VB .NET, C and Visual Foxpro Databases - MS Access, VFP database, SQL Server, ODBC datasource Reports - Crystal Report, MS Access, VFP Report Designer, MS Data Rept Platform - Windows 98/200/XP/2003/Vista : : Projects 6) : Some projects undertaken and implemented are:Real Estate Management System, Enquiry/Procurement Management, Public Relations System, Fund Management, Purchase/Inventory & Accounting System, Students Administration System, Inventory and Billing software, etc COMPUTER TEACHER a) St. Thomas Computer College, Thrissur, Kerala, India - to-) b) Computer Points, Chavakkad, Thrissur, Kerala, India - to-) (a & b) : Total 2 ½ years experience Responsibilities (a & b): Introduce students with computer basics, fundamentals, and train them in using operating system and application softwares such as Microsoft Word, Microsoft Excel, etc.  Train the students in developing programming skills as part of syllabus of study, and guide them in system development cycles like system study, making flowcharts, dataflows and in program design, writing codes and testing to complete their projects.  Providing computer lab assistance & giving lectures to all range of students and clarify doubts. Information given above are true and correct to my best and sincere knowledge. References will be provided upon request. DINESAN *----------------------------* Bur Dubai, Dubai, U.A.E, Mob:- Email:-