Demi Jane Aguhob

DEMI JANE AGUHOB Muzon San Jose Del Monte, Bulacan ·--· www.linkedin.com/in/demijaneaguhob Upwork: /freelancers/~01a22493e2fa2c5252 Dedicated Senior Accounts Payable Analyst successful at working with diverse personalities and experienced in busy office settings. Highly skilled in invoice posting, payment processing and vendor management. Recognized consistently for performance excellence and eagerness to contribute to team success. EXPERIENCE AUG 2014 – SEPT 2020 SENIOR ACCOUNTS PAYABLE ANALYST REED ELSEVIER SHARED SERVICES PHILIPPINES, QUEZON CITY Vendor Master Team ➢ Collect information from vendors of from different regions (EMEA, APAC, US, Canada, Australia, and New Zealand) ➢ Primarily responsible for creation and update of supplier’s account in the system ➢ Setting up of employees record in the system ➢ Review if the submitted tax form such as W9, W8-BEN and W-8BEN-E is correct ➢ Validate banking details and ensure that it is compliant per country specific requirements ➢ Ensure that vendor’s preferred currencies are tradable ➢ Set-up the payment terms ➢ Communicate directly with the suppliers if the information provided in the forms are incorrect or incomplete ➢ Handle shared mailbox and answer queries related to vendor’s account Payments Team ➢ Schedule and run payment for vendors on a daily, weekly and monthly basis based on agreed terms ➢ Process payment using different partner bank (JPM, Citibank, HSBC, ING, BNP, CIC etc.) ➢ Issue the payment using different payment method such as ACH, Wire, BACS, Checks, SEPA, GIRO) ➢ Processed employee’s out-of-pocket travel and expense ➢ Check employee’s credit card transactions and ensure that it was spend for business purposes. ➢ Approve and reject positive pay on check ➢ Conduct final review to pay $25k and above invoices prior to release of payment ➢ Perform duplicate check audit ➢ Verify Payment in Citibank for APAC accounts ➢ Oversee and review colleagues work to ensure the correctness of payment template and payment parameters ➢ Assisted, researched, and resolved payment issues for internal employees and external vendors ➢ Investigate reason (rejected payments) and provide resolution on all aged unpaid invoices ➢ Manage and responded all inquiries raised by BU and vendors. ➢ Analyze and provide recommendation to managers for paid late invoices ➢ Processed Debit and credit memos for the adjustments or knock off entries ➢ Monitor the Bank account balance, managed the cash spending and requisition of funding ➢ Assisted in the interim and year-end audit and Month-end closing ➢ Handled the team's mailboxes and ensure that all queries are answered within the SLA Invoice Processing Team ➢ Scan invoices and send to OCR tool called Kofax ➢ Automatic and manual posting of invoices to correct cost center and GL codes ➢ Perform 2-way and 3-way PO matching ➢ Route invoices for approval; chasing of approvers ➢ Investigate and resolved rejected invoices ➢ Monitor discounts opportunities ➢ Investigate accrual report ➢ Handle shared mailbox and answer queries related to invoices within SLA Reconciliation ➢ Reconcile transaction and resolved any discrepancy between bank statement and company’s book ➢ Reconcile vendor’s statement of account ➢ Reconcile credit card transaction from bank statement ➢ Handle withholding tax and social security tax reconciliation of different regions • United Kingdom – HM Custom and Excise / HM Revenue and Custom • United States - U.S. Department of the Treasury • France – Agessa • Italy - Agenzia delle Entrate • Canada - Canada Revenue Agency ADHOC TASKS ➢ ➢ ➢ ➢ ➢ Assigned and successfully handles different process transition Identify and suggest remedies for areas that needs improvement Submitted multiple process SOP approved by the management Assisted the supervisor with regards to proper task allocation Training of new employees 2 ACHIVEMENTS ➢ ➢ ➢ ➢ ➢ Successful led multiple migration project Significant increase in Discount Takes report from 2% to 85% Clean-up of backlog items (Cash in Transit, aged items, withholding tax) Cost Saving: Streamlined payment run process Recognized as one of the Top performers DEC 2013 – JUN 2014 ACCOUNTS PAYABLE CLERK (6 MONTHS PROJECT BASED) COCA-COLA BOTTLERS BUSINESS SERVICES, INC, BGC TAGUIG ➢ Resolved months of backlogged work ➢ Validation of Official Receipts, Cash and Collection Receipts and Check Voucher. Ensuring that the receipts are compliant with the Tax authority requirements. ➢ Scanning, encoding and exporting of documents to Omni Docs to provide easy access during audit period ➢ Assisted team members with another administrative task EDUCATION MAY 2013 BACHELOR IN BANKING AND FINANCE POLYTECHNIC UNIVERSITY OF THE PHILIPPINES • Graduated as CUM LAUDE SKILLS • • • • • • • • • • • Microsoft Office (Word, Excel, PowerPoint) Microsoft Outlook, 365 SharePoint Accounting Software: Oracle, Pegasus Opera 3, QuickBooks Bookkeeping ACTIVITIES & INTERESTS • • • Online selling, Social Media marketing Travel Cooking 3 More4apps International Banking Web/ Topic research Data Entry High degree of accuracy Attention to details