Dei Gratia Rikhotso

DEIGRATIA RIKHOTSO Cell: 083 - email-DOB: 30/05/1979Driving license: YesNationality: RSA I am a positive, friendly, highly organized woman with 17 years of experience in personal assistant, event, project management, general administration, Monitoring and Evaluation and reporting, I have experience of working with management on all levels. I am self-disciplined, self-motivated, result driven individual whom ensures that all tasks are completed timeously, efficient and to the very best of my ability whilst ensuring adherence of company policies and procedures and the highest business ethics. I work well under pressure and enjoy a position that is mentally stimulating and which I can gain experience from. I am a fast learner and thrive on enhancing myself therefore making me an asset to any company. SKILLS AND ABILITIES My skills and strength are the following but not limited to: Project Management Monitoring and Evaluation General Office Administration Communication Document management Proficient user of Microsoft Office programmes such as Word, Excel, PowerPoint, Outlook, E-mail, Internet, Novell Groupwise Good customer service experience and working with senior management. Good interpersonal relation. Planning and Organising skills. Time management and Prioritizing skills. Report writing skills Financial Management skills Working independently, in a team, and as a team leader. Budget planning and monitoring Events management WORK EXPERIENCE Senior Secretary (Personal Assistant) to DDG: PMU Department of Water and Sanitation February 2013 to May 2019 My key responsibility is to provide administrative support to Deputy Director General ensuring that her diary is up to date and the flow of information and document management is done effectively. Ensuring that all documentation in the office is kept safe and in line with the relevant legislation and policies. Scrutinizing submissions and making recommendations. Acknowledging letters from stakeholders. Responding to enquiries received from internal and external stakeholders. Clarifying instructions and notes on behalf of the manager. Prioritizing issues in the office of the manager and ensuring that travel arrangements are well coordinated. Handling the procurements of standard items like stationery and office refreshments, assets and equipment. Scrutinizing routine submissions/reports and make notes and or recommendations. Assisting the Manager with research. Rendering support in budget administration, keeping records of expenditure commitments. Monitoring expenditure and alerting the Office of the DDG of possible over and under expenditure. Compile monthly expenditure report and monitoring expenditure within the office. I coordinate training for the branch officials. Render project administration support by coordinating meetings, assisting with consolidation and monitoring of budget in the component. Prepare quarterly reports, presentations and coordinate phase tasks and making follow ups. Administer and monitor the Programme Management Unit system, Make follow up on Parliamentary questions and ensure that they are submitted on time. Ensure quarterly reports align to business plan and Annual Performance Plan of the Department. Provide Secretarial/Receptionist support to the Deputy Director General by screening of calls and taking messages, performing advanced typing of documents such as reports, submissions, letters, memorandums, etc Operating and ensuring that office equipment like fax machines and photocopies are in good working order. Utilizing discretion to decide whether to accept/decline or refer to other employees’ requests for meetings, based on the assessed importance and urgency of the matter. Recording the engagements of the manager Coordinating with and advising the manager regarding engagements. Compiling realistic schedules of appointments using outlook. Previous work experience Senior Secretary to Chief Director: BPMEDepartment of Water and Sanitation February 2010 to 2013 My key responsibilities were follow-ups on referrals and reports due for deadline. Handling the procurements of standard items like stationery and office refreshments, assets and equipments. Assisting the Manager with research and communicate with stakeholders internally and externally. Assist with consolidation and monitoring of budget in the component. I was responsible for procurement needs of the component. Consolidate phase tasks and follow up on deliver. I had to consolidate weekly reports, Prepare presentations, Administer and monitor the Programme Management Unit system and Scheduling of Task team meetings and Project Management Unit Committee meetings Playing a role of strategic support to Acting COO by coordinating Departmental strategic sessions and quarterly reporting session. Coordinate Branch meetings, Consolidate Business Plan and quarterly reports. Ensure quarterly reports align to business plan and Annual Performance Plan of the Department. Prepare presentations Responding to enquiries received from internal and external stakeholders Document management. Ensuring that the correspondences are recorded and attended to in terms of the due date, the follow up dates, the comments made by relevant people and directorates reminded of deadlines. Coordinate meeting and strategic sessions. Ensuring quarterly reports align to business plan and Annual Performance Plan of the Department Consolidate reports. Ensuring that travel arrangements are well coordinated. Procure as per Demand plan of the unit and responding to enquiries received from internal and external stakeholders. Collecting and coordinating all relevant documents to the manager’s budget. Keeping record of expenditure commitments. Monitoring expenditure and alerting the Office of the Chief Director of possible over and under expenditure. Checking and correlating BAS reports to ensure that expenditure is allocated correctly. Making inputs for MTEF, Compile monthly expenditure report and Monitor expenditure within the chief directorate. Draft monthly report on In Year Monitoring report Senior Secretary to Director: Transformation Department of Water and Sanitation March 2009 to January 2010 My key responsibilities were: Screening of incoming and outgoing calls, Performing advanced typing of documents such as reports, submissions, letters, memorandums, etc. Operating and ensuring that office equipment like fax machines and photocopies are in good working order. Utilizing discretion to decide whether to accept/decline or refer to other employees’ requests for meetings, based on the assessed importance and urgency of the matter. Recording the engagements of the manager .Coordinating with and advising the manager regarding engagements. Compiling realistic schedules of appointments using outlook. Ensuring that the flow of information and documents to and from the office of the manager is done effectively. Ensuring that the correspondences are recorded in terms of the due date, the follow up dates, the comments made by relevant people and directorates reminded of deadlines. Do follow-ups on correspondence and reports due for deadline. Ensuring that all documentation is kept safe, in line with relevant legislation/ policies. Scrutinizing routine submissions/reports and make notes Administrative Secretary to Director Executive Assistant (Office of the DG) Public Service Commission January 2007 to February 2009 My key responsibilities were:making arrangement for meetings, receiving visitors and preparing refreshment. Making internal and foreign travel arrangement. Maintaining the diary manually and electronically.Writing, typing, editing and formatting documents such as reports, submissions, letters, etc. Assisting the Manager with the drafting and formatting of the presentations .Assisting the Manager with the search of information on internet. Following up on work assigned to the directorate and drafting a consolidated status report of the directorate.Handling telephone calls by: screening them, making appointment, and taking messages. Handling incoming and outgoing correspondence of the Director- Generals office. Filing documents manually and electronically. Making photocopies, Scanning and Faxing documents. Monitoring expenditure and alerting the manager of possible over and under expenditure for the Chief Director: Special Operations Monitoring Priorities for the Manager. Assisting with Administration at the Director-General’s Office. Standing in for the Personal Assistant of the Director- General. Receiving of Cabinet Memorandums. Administrative Clerk Department of Home Affairs March 2006 to December 2006 My key responsibilities were to sort and capture application forms, assist with shortlisting of candidates, calling candidates and sitting in for interviews. Writing of submissions in relation to getting the panel for shortlisting, interview panel and appointment of the candidate. I was required to handle logistic in terms of securing a boardroom and arranging refreshments for the interviews. as a Admin Clerk in the office of the DG I was given an opportunity to work with a task team, and my responsibilities were to handle petty cash, document management, diary management and general administration that was required in the office of the DG. I had to engage with managers/ executives from all levels. Qualifications INSTITUTION:TSHWANE UNIVERSITY OF TECHNOLOGY AWAITING GRADUATION : B Tech Project Management INSTITUTION:UNISA YEAR OBTAINED:2012 QUALIFICATION:National Diploma Human Resource Management (NQF6) * * * * * INSTITUTION:CRUX YEAR OBTAINED:1999 QUALIFICATION:Diploma Computer Science * * * * * INSTITUTION:AZARA SECONDARY SCHOOL YEAR OBTAINED:1996 STANDARD PASSED:STD 10 (Matric/Grade 12) Certificates/Skills Development ORGANISATION:UNISA CERTIFICATE OBTAINED: STRATEGIC MANAGEMENT AND IMPLEMENTATION ORGANISATION:UNIVERSITY OF STELLENBOSCH CERTIFICATE OBTAINED:ADVANCED PROGRAMME AND PROJECT MANAGEMENT (NQF: 9) ORGANISATION:UNIVERSITY OF STELLENBOSCH CERTIFICATE OBTAINED:BASIC AND INTERMEDIATE PROJECT MANAGEMENT (NQF: 8) ORGANISATION:UNIVERSITY OF STELLENBOSCH CERTIFICATE OBTAINED:PUBLIC FINANCE FOR NON-FINANCIAL MANAGERS (NQF: 8) ORGANISATION:UNIVERSITY OF STELLENBOSCH CERTIFICATE OBTAINED:PUBLIC SECTOR MONITORING AND EVALUATION (NQF: 8) ORGANISATION:UNIVERSITY OF STELLENBOSCH CERTIFICATE OBTAINED:ADVANCED INDICATOR DEVELOPMENT FOR MONITORING AND EVALUATION (NQF: 9) ORGANISATION:NATIONAL ARCHIVES DEPARTMENT OF ART & CULTURE CERTIFICATE OBTAINED: RECORDS MANAGEMENT ORGANISATION :UNIVERSITY OF STELLENBOSCH TRAINING OBTAINED:ADVANCED MONITORING & EVALUATION: ALIGNING PLANNING, IMPLEMENTATION, MONITORING & EVALUATION (NQF: 9) ORGANISATION:UNIVERSITY OF STELLENBOSCH CERTIFICATE OBTAINED: ADVANCED MONITORING AND EVALUATION: EVALUATION RESEARCH AND ANALYSIS (NQF: 9) References Ms Boniswa Hene Director: Regulations Regional Office: Western Cape Department of Water Affairs Cell:- E-mail:- Mr Lawrence Mfomande Director: Strategic Support Department of Water Affairs Cell: 082 - Email:- Ms Finie Viviers, Chief Director: Operations Public Service Commission Office: - Cell: - E-mail:-