Daud Akhtar

Resume. Mr. Daud Akhtar. Mailing Address: 11923 NE Sumner St STE 319425 Portland, Oregon, 97250 Cell No:  - Skype: 8018e59c011233ce E-mail: - SUMMARY A result-oriented senior officer with a distinctive academic career in Finance and Business Administration, with the ability of directing and streamlining corporate & nonprofit financial, administrative and operations with full responsibility of financial management and reporting for Corporate & Non-Profits. Currently I am pursuing a progressive career in remote Jobs. Broad-based experience encompasses financial management, maintenance of accounts, handling tax matters. EDUCATION EXPERIENCE Two years in Bera as a Customer Support Manager. One year in ACTED- Pakistan (INGO France) as Area Finance Officer Three years in CRDO as Admin & Finance Manager. (USAID/ CESVI Funded) One year in SARHAD Accounts Officer (PHPF Funded). One year in IMPACT as Finance/ Admin Officer. Provided Financial Consultancy services to AKF-A (INGO). One year in OSED as Admin & Finance Officer (US-AID Funded). One year in OSED as Project Admin & Finance Officer (US-AID Funded). One Year Admin and Finance Officer in CERD (UNICEF Funded). One year as Admin & Finance Assistant in EHSAR Foundation (NGO). Two Year in PRSP as Admin/ Finance & Logistics Assistant. One year in Jubilee Insurance as a Relationship Officer. RESPONSABILITIES AT ACTED- PAKISTAN Functions General Objectives: Respect existing financial procedures and send all accounting documents to Country Office ; Help the Country Office to have a clear vision of the area’s financial situation. General Responsibilities: The Finance Officer is accountable for the true and fair accountancy of his area. Key responsibilities: A. Budget Control Accountable for his area accountancy; Follow up of financial and accountancy procedures of ACTED Pakistan; Accountable for efficient flow of financial and accountancy information to Country Finance (including CFU, cash situation and cash request, running costs analysis); Financial accountability of his area’s project; B. Cost Control Ensures that all resources of his area are allocated on the project; Ensures that the running cost of his area does not increase above the standard norms and is consistent with the market prices; Ensures that non allocated resources are not used on any project, unless an approval is given by the CFM; C. Links with other departments Coordinate with other FLAT departments at the area level; Coordinate with the Program Departments to understand and respond to their financial needs Accountable for procurement documentation; Accountable for staff allocation in the payroll. D. Accountability to Communities and Beneficiaries The staff member is responsible for ensuring that all relations with the communities we work are conducted in a respectful and consultative manner. Due attention must be paid to ensuring that communities are adequately consulted and informed about ACTED program objectives, activities, beneficiary selection criteria, and methodologies. RESPONSABILITIES AT CRDO 1. FINANCE & ACCOUNT: Maximizing program financial & accounting performance. Ensure proper records keeping, internal control. Manage petty cash of the CRDO office, program/project. Prepare monthly cash forecasts for the CRDO office and submit to the HQ. Arrange for timely salary payments of the CRDO team and tax requirements subsequently according to local laws, and payments to suppliers. Liaise with the Regional Finance Manager related to all financial duties as mentioned. Monitor the allocation of donor restricted income and expenditure to ensure that donor reports are accurate. Be responsible of preparing answers to all financial questions raised by donors. Prepare, present and monitor the annual program/project budget in line with the program/project design. Prepare and present annual cash flow projections and monthly monitoring mechanisms. Provide guidance and financial training to the program/project team, partner staff if required. Ensure that all financial agreements with partners are respected and negotiated according to standard financial management principles of CRDO. Participate with the Country Director and Program Staff, in the preparation of the CRDO office annual budget, program/project budget. Liaise with auditors to ensure the smooth running of the annual audit. Prepare monthly financial reports, including but not limited to cash book, bank book, ledgers, expenditure report, vouchers, variance analysis and bank reconciliation statement. Liaise with the bank to ensure proper management of the CRDO office funds. Ensure all payments (and receipts) are updated accurately in the financial accounting system according to the CRDO’s financial procedures. Supervise Finance Officer and Administrative Assistant. Internal & External financial reporting: Prepare the monthly financial reporting package of the CRDO office. Prepare & submit monthly and quarterly financial reports to Country Director according to agreed timetable. Prepare financial reports to donor using specified format according to agreed timetable. Liaise with program staff to arrange technical assistance in sub-grant management and communicate financial status of projects. 2. TEAM DEVELOPMENT: Ensure that the CRDO program staff is kept fully informed of relevant financial & account development/guidelines. Design and implement suitable induction training on finance issues for new finance and non-finance team members, relevant staff of local partners. 3. ADMINISTRATION: (both office and program/project) Co-ordinate administrative issues between CRDO offices. Initiate and complete the procurement process as and when required, taking into consideration CRDO’s procurement policy. Ensure smooth running of the Main office. Responsible for up-keeping of and maintenance of all office equipment and facilities. To manage travels and reservations of the local and international staff members and experts. Ensure office cleanliness and sufficient office supplies Ensure effective storage and display of internal/external literature. Ensure administration interns, part time IT, and cleaner are closely supervised by Finance Officer/ Administrative Assistant Ensure good coordination with national and provincial partners to arrange site visits when necessary. Be responsible for full spectrum of executive secretarial duties including travel arrangements and hotel accommodations and undertaking responsibility for operational projects. Ensure efficient filing and tracking systems. Compile background material, working papers, and statistical data for meetings and briefing sessions. Draft all necessary administration and financial management correspondence and be responsible for follow-up Perform all office administration duties including quotation requests, purchase order follow-ups, stationery supplies, Computer and IT support services in the form of hardware procurement, software installation, routine file back-ups and computer maintenance, multimedia presentations, and external support logs / fault reporting Assist in organizing program events incl. logistical arrangements. Ensure the regular maintenance and prompt repair of office equipment. Set up and maintain an appropriate office filing system and assets registry record. Collect quotations for equipment and materials for the Program and prepare and follow up on procurement requests. Ensure that the Program vehicles are maintained and always in a roadworthy state by taking the vehicles for maintenance and repair as instructed by the Administrator. Ensure that the Program vehicles are tidy and clean. Record odometer readings, date, destination etc. in logbook and obtain signature of authorizing officer at commencement and end of each journey. Perform any other duties as required by the Program Manager. RESPONSABILITIES AT IMPACT FINANCIAL & ADMINISTRATIVE MANAGEMENT: Implement all policies and procedures for procurement, cash control and payments in line with IMPACT and donor policies, procedures and requirements. Processes the daily financial needs of the IMPACT. Ensure that transactions are fully supported, approved, properly filed and that the operations conform to the requirements of the IMPACT and as per the project proposal document and partner MOU. Assist the Project Coordinator in the organization and completion of external audits and implements actions necessary to correct internal control weaknesses. Ensure that monthly bank reconciliations are completed on a timely basis and that the final reconciliation are reviewed and signed off by the Project Coordinator. Develop a workable method for the accounting of financial transactions on a daily basis using the financial software such as excel/spreadsheet/QuickBooks. Manage the finance activities and schedules to meet the financial reporting requirements and deadlines specified by the IMPACT and the partner MOU. Keep abreast of developments of Liberian government requirements related to financial matters and ensure compliance with tax regulations and other legal requirements. Assist with the preparation and review of project and administrative budgets. Ensure that all financial and administrative documents and files are properly organized, updated and regularly backed up. Ensure adequate maintenance of records (staff contracts, insurance, transport etc.) for good internal governance and according to the laws of Pakistan. Ensure that the IMPACT has current and valid contracts: insurance and tax payments for any house, contractor, vehicle, electricity, water telephone etc. and those payments are made for the same in full and on time. Oversee and support the admin assistant in conducting his duties. Support the Project Coordinator in reviewing partner’s financial report on a monthly basis and visit partners’ offices on a regular basis to review internal controls and support documentation. Prepare report after each partner visit. Support project administration whenever requested or necessary. Any other task, which may be assigned from time to time by the Project Coordinator and or IMPACT commensurate with the general thrust of this job description. LOGISTICS MANAGEMENT: Assesses and organizes logistics in terms of transport requirements, receipt, handling, storage and distribution of relief items and establishes proper warehousing and recording systems including assets. Establishes a detailed procurement program plan to determine appropriate specifications of required items, according to established guidelines and procedures and in coordination with Supply Management Service (SMS) at Headquarters. In cooperation with SMS, prepare for receipt of international shipments, and liaises with competent authorities for tax exemptions, port clearances, etc. and the timely delivery of relief items to the beneficiaries. Carries out regular trips to ensure that relief material forwarded to projects has been received and properly accounted for at their destinations, and in case of loss or damage follow up with clearing agents, shipping and insurance companies in liaison with SMS. Devises methods of stock control, closely monitors warehousing management, and regularly submits situation reports on stocks, equipment and prepositioned goods. Normally supervises and coordinates the work of at least one lower-level professional and 2 or more locally recruited staff. Undertakes other duties as required. RESPONSABILITIES AT SARHAD Prepare the Quarterly Financial Report at the time of requesting the advance of funds on the basis of a corresponding work plan and budget. Monitor payment requests within the Program; obtain necessary clearances and ensure payments are affected promptly. Manage funds in conformity with the administrative and financial procedures of SARHAD. Advise and assist international staff, experts, consultants, and other staff on all aspects of allowances, salary advances, travel claims and other financial matters. Prepare detailed cost estimates and lead reconciliation, budget analysis and projections as required. Make timely disbursement requests for funds so as to ensure that funds are advanced by SARHAD in a timely fashion. Arrange for audit of the project once a year. Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work-plans. Maintain project correspondence and communication. Collect, register and maintain all information on project activities. Advise all project counterparts on applicable administrative procedures and ensures their proper implementation. Contribute to the preparation and implementation of progress reports. Prepare agendas and arrange field visits, appointments and meetings both internal and external related to the project activities and write minutes from the meetings. Maintain project filing system. Provide support to international and local consultants in the implementation of their tasks for the achievement of project results (communication, contracts, agenda, visas, hotel reservations, etc.). Maintain records on all project personnel/national consultants and their respective status (contracts, Tor’s, time and attendance – if appropriate, etc.) in accordance with accepted policies and procedures. Assist in logistical organization of meetings, training and workshops. Draft minutes of Project Steering Committees and other project related meetings. Provide support in translation of project related documentation. Supervise and guide the accounts officer in maintaining accounts professionally both manually and computerized. Ensure that all the accounts books/records, cash, cheques and cheque books are properly maintained and are kept updated. Prepare all documentation for payments ensuring compliance with SARHAD policy and procedures. Enter and post all transactions into the financial system ensuring correct approvals, accuracy and the timely entry of data. Prepare accurate bank reconciliation and get approval each month ensuring all necessary transactions are included. Ensure all program staff and partners understand the financial requirements, policies and procedures enabling them to provide complete, accurate and timely documentation to make on-time payments and purchases as per program work plans and budgets. Maintain bank voucher files and ensure the filing system aligns with the electronic data and provides easily accessible back up documentation in support of financial transactions. Prepare cash count certificates ensuring the verification of the petty cash balance with supported documentation. Process and adjust staff advance and accruals in a timely manner. Ensure that the cash and the cheque books are kept under lock and key. Ensure that all the cash received through any source is deposited in to the organizational accounts. Develop the budgetary part of the projects planned by SARHAD. Ensure delivery of staff salaries on time. Ensure that the income tax is deducted from the salaries of the staff members and is deposited. Keep all the accounts confidential. Recommend the last quoted quotation for the purchase of items for SARHAD. Maintain monthly, quarterly, biannual financial reports. Ensure the staff member is capable of performing the task assigned. Ensure daily attendance and time keeping of him/her and team members. RESPONSABILITIES AT OSED FINANCIAL: Regularly assisting Provincial and project team leader in admin and procurement activities and establish maintain and reconcile projects related transactions. Disburse project funds as per provision in project budget and maintain record as per audit requirement. Prepare Financial Report and submit to Project Team Leader on monthly basis Ensure financial records are maintained in compliance with accepted policies and procedures of OSED. Ensure all financial reporting deadlines are met. Monitor the implementation and maintenance of accounting control procedures Prepare Reconciliation of bank statement on monthly basis. Maintain petty cash in separate folder and spend as per limit. Monitor and support taxation issues Prepare Budgeted vs actual expenditure report. Provide finance related assistance to staff & Management and ensure that the Finance Policies & Procedure are followed. Support HR department in their activities ADMINISTRATION, PROCUREMENT & LOGISTICS: Be Responsible for Office Security, Office maintenance and service agreement. Ensure office equipment is well placed and are in working condition. Ensure properly tagging of office equipment are made and are recorded in assets register in PO and all district offices. Process staff salary also check that following record is maintained in district offices - leaves, attendance etc. Procure at PO levels and maintain record as per organizations procurement policy Receive, verify & issue stocks, maintain stock register, get stocks insured and make arrangement for their safety and security according to the set procedures mentioned in Logistics manual. Prepare and maintain Provincial office inventory record of office supplies according to policy and reconciliation on quarterly/monthly basis also check same practice is done by district offices. Providing logistics support for all the events, trainings, workshops and meetings. Make sure all procurement must be verified and approved. Maintain record of the rental properties of province, process payment as per agreement and negotiate renewal of the contracts using approved contract format in timely manner. Keeps record of vehicle maintenance, and check logbook regularly of District office. Make sure all the arrangement & reservations of traveling, and accommodation for project staff. Responsible to supervise supporting staff like, cook, office boy, drivers, security guards, and cleaner/sweeper etc. To ensure first aid kit and emergency box are up to date in field office RESPONSABILITIES AT CERD. AS ADMIN OFFICER: Lead on the logistical arrangements for the recruitments, trainings, events, community consultations and dialogues, district working group meetings, travels, research and other program related activities. Lead on procurement of all program items. Support the youth researchers in their logistical arrangements for fieldwork, community consultations and dialogues, analysis and dissemination activities. Develop logistical checklists to guide activities support. Provide ongoing support and mentorship to youth researchers. Keep in constant communication with the youth researchers and the program coordinator and manager. Support the Program Coordinator to update Restless Development on project progress and seek advice as necessary. Keep consistent detailed records of logistical aspects of the program. Establish and maintain contact database for the project. Support the Program Coordinator in the sensitization of the key youth actors on the program. Support the establishment of the District Youth Working Groups (DYWG) where they do not currently exist. Support the selection and recruitment of the youth researchers. Support the training of researchers on data-driven advocacy curriculum and Sustainable Development Goals. Support the development of training, and other relevant materials drawing on best practice internally and nationally. Produce concise monthly logistical reports. AS FINANCE OFFICER: Keep and maintain all the accounts records in soft as well as in hard form. Responsible to deal all the accounts of the organization and settles all matter of banks. Responsible to maintain ledger books for regional office and main office. Make sure verification of all the accounts record before auditory process. Responsible to submit the financial report to the finance manager for compilation, review and onwards submission to the donor. Make sure all the records / accounts / financial transactions are booked before the audit commencement. Ensure cordial relation with the line department and the audit department of the donor agency. Any other task assigned by the supervisor. Co-ordinate and maintain a cash forecasting system to ensure that adequate funds are available to meet the working requirements of the project. Monitor ongoing levels of expenditure on individual activities as against budget and provide timely advice of likely over or under-spends. Reconcile field cash and project expenditure balances. Oversee cash deposit and preparation of Bank Reconciliation Statements Ensure that contractual commitments (e.g., use of vehicles and/or premises) are expressed in forms appropriate for the circumstances of the project. Supervise the support staff. Regularly visit field sites for monitoring and supervision purposes. Ensure safe keeping of all administrative records both electronically and hard copies. Ensure effective and efficient procurement system as per the organization’s/ development partners policies Ensure that good communication is maintained within the organization. Oversee the inventory process General office administration i.e., office operations and proper office maintenance. Ensure security of all the organization financial and equipment/ assets is maintained at all in compliance with organizational procedures Adherence to the organizations security policies Train all staff responsible for maintaining the security of the organization’s equipment and financial assets. JOB RESPONSABILITIES AT AKF-AFGANISTAN. Setting up and developing of financial management system both physical as well as computer based. Ensuring proper implementation of such developed financial management system. Training live-stock owners and small business owner on financial management, basic accounting refresher courses for existing accountants and advanced accounting. Training on basic book- keeping and accounting skills to livestock and small business owners in Bamyan. Training on revenue management. Training on ethics and good practices. Strategic planning and decision-making. Transfer of skills through mentorship and training for Vet service providers to adopt the system in their businesses. Build the capacity of service providers through training on budgeting and costing, preparing management accounts. LANGUAGES English (excellent). Urdu (excellent). Pushto (excellent) SKILLS QuickBooks, Saga, MS Excel Complete knowledge of income tax laws, e-filing of return & withholding tax statements, acquisition of NTN. Knowledge of generally accepted accounting principles, International financial reporting standards, and ICAPs guideline for INGOs. Knowledge of Fund accounting, Petty cash management, record keeping, Procurement. Logistic support and inventory management. Understanding of the cultural and environment of development sector. Excellent interpersonal and Team management skills. Analytical, problem-solving skills and Decision-making skills. Effective verbal and written Communications skills. Stress management & Time management skills. Proficient in using computer application including MS-Word, PowerPoint, Excel, Internet Explorer and accounting software QuickBooks. Able to frequently travel in the field. Aware of monthly closing protocols, field management, fund trail management, bank reconciliations, voucher generation, and purchase request management. REFERENCES: Full Name Organization Position Contact No Email Address Zahid Afzal ACTED- Pakistan Finance Manager--Fawad Khan SARHAD HR Officer--Ibrar Ahmed EHSAR Finance Manager--