Damaris Wambui Muhindi

DAMARIS WAMBUI MUHINDI Finance, Accounting & Records Management Professional Mobile: - | Email:-P.O. Box 2790 - 00200 Nairobi, Kenya PROFESSIONAL SUMMARY Detail-oriented and results-driven professional with over 9 years of experience across Automotive, New Energy, Law, and Banking sectors. Expert in financial operations, payroll management, account reconciliation, tax preparation, leasing administration, and client service. Proficient in QuickBooks, Sage, and Temenos T24, with a strong focus on financial integrity, operational efficiency, and informed decision-making. Skilled in cash handling, record keeping, regulatory compliance, and financial reporting, contributing to long-term business sustainability. Skillset and Expertise:  Financial reporting and reconciliation  Leasing and hire purchase administration  Accounting and budgeting skills  Cash flow management and cashier operations  Record keeping and compliance  Strategic and analytical thinking CORE COMPETENCIES  Financial Reporting & Bank Reconciliation  Payroll Administration & Statutory Tax Compliance  Lease Management & Hire Purchase Administration  Cash Handling & Daily Cash Reconciliation  Accounts Payable & Receivable Management          Audit preparation and internal controls Customer and vendor relationship management ERP and accounting software proficiency Attention to detail and integrity in financial documentation Record Keeping & Document Control Client Service & Financial Communication ERP & Accounting Systems (QuickBooks, Sage, Temenos T24) Microsoft Office Suite (Excel, Word, PowerPoint, Access) Internal Controls & Audit Preparation PROFESSIONAL EXPERIENCE Moja EV Africa Limited: April 2023 - Present Position: Cashier | Leasing Manager | Store Manager Duties and Responsibilities As a Cashier:       Manage daily cash transactions, receive customer payments, issue receipts, and ensure accurate cash handling. Maintain up-to-date and accurate cashbook records, including daily reconciliation of physical cash and bank deposits. Prepare and submit daily sales summaries, cash collection reports, and bank deposit slips to the finance department. Ensure proper documentation and filing of all payment-related records, receipts, and transaction logs. Handle mobile money (M-Pesa), POS, and card transactions while ensuring customer satisfaction during payment processes. Monitor petty cash usage, process expense reimbursements, and maintain clear records in compliance with company policies. As Leasing Manager: (Taxi leasing program)        Manage the end-to-end vehicle-leasing program including client onboarding, vetting, contract signing, and lease tracking. Oversee both lease-to-own and normal lease models, ensuring proper documentation, payment tracking, and customer communication. Coordinate with sales and finance teams to evaluate leasing clients based on creditworthiness, income verification, and risk profiling. Monitor compliance with lease agreements, flag defaulters, and coordinate recovery actions in conjunction with relevant departments. Prepare monthly leasing performance reports for management, highlighting revenue, lease uptake trends, customer feedback, and risks. Work closely with service teams and customers to ensure well maintenance of leased vehicles and they meet contractual standards. Implement risk mitigation measures such as GPS tracking, mandatory insurance, and pre-lease documentation verification. As Store Manager (Utilities and Accessories):        Manage inventory of EV-related utilities and accessories such as chargers, cables, spare parts, and branded merchandise. Ensure accurate stock levels by conducting regular inventory audits, updating stock cards, and reconciling system data. Maintain proper records for stock in/out, returns, damaged goods, and replenishment cycles. Process orders, issue goods to customers and internal departments, and ensure timely restocking of high-demand items. Generate inventory and sales reports to inform procurement planning and sales strategy. Implement store policies and standards, ensuring safety, cleanliness, and organization within the utility store. Support sales and after-sales teams by providing fast and accurate fulfillment of customer utility purchases. Accomplishments      Spearheaded the automation of daily cash reporting and reconciliation processes, reducing manual errors and enhancing transparency. Successfully on boarded over 40 leasing clients under Moja EV’s leasing program, contributing to increased monthly recurring revenue. Implemented a streamlined leasing documentation system and client tracking dashboard, improving lease contract compliance by 90%. Reduced utility stock variances to near-zero through strict inventory control measures and real-time stock monitoring. Contributed to Moja EV’s customer satisfaction goals by ensuring efficient cashiering, timely lease communication, and reliable product availability in the utility store. Muhindi Beatrice Advocates: April 2021 - March 2023 Position: Accountant Duties and Responsibilities   Managed day-to-day accounting functions including data entry, invoice processing, and reconciliations in compliance with legal industry standards. Prepared and maintained financial statements, general ledgers, and monthly bank reconciliations to support financial accuracy and transparency.          Handled client billing, trust account reconciliations, and ensured compliance with the Advocates Accounts Rules and Law Society of Kenya (LSK) trust accounting guidelines. Managed payroll processing, statutory deductions (PAYE, NHIF, NSSF), and filed tax returns including VAT and income tax through iTax. Oversaw accounts payable and receivable, ensuring timely payments to suppliers and prompt collection from clients. Assisted in the preparation of audit schedules and worked closely with auditors during internal and external audits. Maintained accurate and confidential records of legal expenses, disbursements, and case-specific cost allocations. Coordinated with legal clerks and admin staff to ensure cost-effective operations and supported budgeting processes for office expenditures. Developed and implemented internal financial controls to safeguard company assets and ensure policy compliance. Drafted land sale agreements and managed transfer documents. Provided tax consultation on rental disputes Accomplishments      Successfully reduced outstanding receivables by 40% through proactive client follow-up and billing system improvements. Streamlined monthly closing processes, reducing reporting time by 30% through automation and better data organization. Played a key role in transitioning the firm’s accounting system from manual records to QuickBooks, enhancing efficiency and reporting accuracy. Maintained 100% compliance with statutory filing deadlines and trust account requirements, avoiding any legal or financial penalties. Supported the finance team in preparing clean audit reports for two consecutive years, strengthening financial credibility and client trust. Kenya Women Microfinance Bank (KWFT): January 2016 - March 2021 Position: Accountant Duties and Responsibilities           Managed daily accounting operations, including journal entries and ledger maintenance.​ Prepared monthly, quarterly, and annual financial statements.​ Oversaw payroll processing using Temenos T24 software.​ Handled accounts payable and receivable functions.​ Conducted bank reconciliations and managed CRB updates.​ Collaborated with internal and external auditors during audits.​ Implemented internal controls to mitigate financial risks.​ Coordinated budget preparation and monitored expenditures.​ Ensured compliance with financial policies and regulations.​ Managed loan forfeitures and refunds. Accomplishments   Streamlined the payroll process, reducing processing time by 30% and enhancing accuracy in salary disbursements. Successfully led the finance team through multiple audits with no major findings, demonstrating strong internal controls and compliance. Carzone International Ltd: January 2014 - December 2015 Position: Accountant Duties and Responsibilities           Managed daily accounting operations, including journal entries and ledger maintenance.​ Prepared monthly, quarterly, and annual financial statements.​ Oversaw payroll processing and ensured compliance with statutory deductions.​ Handled accounts payable and receivable functions.​ Conducted bank reconciliations to verify financial records.​ Collaborated with auditors during internal and external audits.​ Implemented internal controls and financial procedures.​ Utilized accounting software such as QuickBooks and Sage.​ Coordinated budget preparation and monitored expenditures.​ Maintained compliance with financial policies and regulations. EDUCATION & CERTIFICATION Certified Public Accountant (CPA-K) Kenya College of Accountancy: 2009 - 2013 Kenya Certificate of Secondary Education (KCSE) Moi Girls Secondary School, Isinya: 2005 – 2008 PROFESSIONAL MEMBERSHIPS  Associate Member, Institute of Certified Public Accountants of Kenya (ICPAK) – Membership No. ASSOC/498 As an Associate Member of ICPAK, the premier regulatory body for accounting professionals in Kenya, I am committed to upholding the highest standards of integrity and professionalism. I have access to continuous professional development opportunities, networking events, and resources that enhance my expertise and keep me abreast of industry trends. ​  Member, Accounting Students Association (ASA), University of Nairobi Active participation in ASA, a professional association of undergraduate students at the University of Nairobi's School of Business, has been instrumental in fostering my proficiency in accounting. Through ASA, I have engaged in various academic and extracurricular activities aimed at instilling professionalism and excellence in the field of accounting. REFEREES Peter Eugin Masakhwe Sales Director, MojaEV Kenya Limited Email:-| Mobile: - Beatrice Wanjiku Muhindi Senior Advocate, Muhindi B. Advocates Email:-| Mobile: - Ruth Sang Credit Risk Analyst, KWFT Micro Finance Bank Email:-| Mobile: -