COURTNEY TRUSTY
SUMMARY OF QUALIFICATIONS
Driven, versatile Event and Conference planner experienced in production management of both small and large-scale events
and meetings. Strong skills coordinating logistics, overseeing all stages of production from initial sourcing and site selection
through event reconciliation. Proven ability to supervise staff to ensure efficient event operations. Extensive scheduling
experience, creating detailed schedules for conferences ranging from one to ten days in length. Thorough knowledge of
production and planning within various industries and associations including Federal and local government, insurance,
finance, pharmaceutical, and biomedical.
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Event Management
Donor Management
Marketing & Sales
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Logistics and Planning
Vendor Negotiation
Travel Coordination
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Program Development
Staff Training
Production Management
PROFESSIONAL EXPERIENCE
CONFERENCE INNOVATIONS
Meetings and Conference Planner (Self Employed)
2011 – present
• Source vendors and compiles detailed reports to aid committee members in vendor selection.
• Manage the site selection process
• Develop Event scope and agenda
• Develop and coordinate sponsor and exhibitor packages
• Plan and execute coordinated marketing campaigns using software such as Salesforce, HubSpot, Eloqua, etc
• Work with Adobe Creative Suite to create collateral and other materials
• Work closely with graphic design team to implement an overall brand and look for the program
• Develop and implement management plan and scheduling from initial planning stage through event conclusion
• Provide on-site management and coordination of staff, vendors, and technicians
• Develop and manage attendee registration process
• Use Sabre to book and manage domestic and international group travel
• Engage and cultivate donor relationships
• Oversee technical logistics and coordination
• Conduct training for staff to ensure maintenance of brand and provides presentation coaching.
• Source, manage, and direct temporary staff, event crews, and security.
• Reconcile budget to ensure payments are received and all invoices are paid in adherence to contracted deadlines
MEALS ON WHEELS OF CENTRAL MARYLAND, Baltimore
Director of Events and Promotions - contract
2015 – 2017
• Lead coordination, planning and development of the signature events, including logistics; event marketing and
materials; social media and website updates; communications with media, staff, stakeholders,
sponsors/sponsorships, vendors.
• Identified and solicits corporate sponsors and business prospects (monetary and in-kind) for fundraising and
marketing opportunities to benefit signature event
• Lead planning for the expansion and growth of the organization’s social media presence, content and use
including Facebook, Twitter, LinkedIn, Blogs, YouTube, Instagram, etc. to position the organization as relevant and
highly visible.
• Worked with internal and external sources/vendors (photographers, designers, video crews, creative agencies,
printers) to produce high quality communication tools (print and electronic) that deliver compelling content reflecting
the strategic plan of the organization, including annual reports, newsletters, press releases, e-newsletters.
COURTNEY TRUSTY
DH MEETING SOLUTIONS, Washington, District of Columbia
Senior Conference / Meeting Planner
2006 – 2011
Planning & Production
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Coordinated meetings and conferences ranging from 100 to over 5,000 attendees, facilitating event planning and
execution.
Developed event scope and agenda.
Sourced vendors and compiled detailed reports to aid committee members in vendor selection.
Managed the site selection process
Coordinated travel arrangements for attendees.
Managed technical logistics and coordination including lighting, sound, staging, and event scripting.
Collaborated with Audio and Visual providers to develop presentations and works with vendors in the production of
meeting materials.
Cooperated with marketing departments to develop marketing materials and promotions for attendees.
Developed exhibitor packages and coordinated with production companies in building sets and exhibits.
Reconciled budget to ensure payments are received and all invoices are paid in adherence to contracted deadlines.
Event Management
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Provided on-site management and coordination of staff, vendors, and technicians.
Created and managed event sponsorship packages and managed conference exhibitors.
Developed and implemented management plans and scheduling from initial arrival of staff through event conclusion.
Supervised attendee registration process by overseeing staff and / or managing outsourced vendors.
Conducted training for staff to ensure maintenance of brand and provided presentation coaching.
Sourced, managed, and directed temporary staff, event crews, and security.
EDUCATION
THE UNIVERSITY OF MARYLAND UNIVERSITY COLLEGE | Adelphi, Maryland
2012 | Bachelor of Arts – Marketing and Communication
THE UNIVERSITY OF MARYLAND, COLLEGE PARK | College Park, Maryland
2006 | Bachelor of Science – Business Administration
LE CORDON BLEU | Chicago, London, Paris
2003 | Grand Diplome – Culinary and Patisserie Arts
THE COOKING AND HOSPITALITY INSTITUTE OF CHICAGO, Chicago, Illinois
2003 | Associates Degree – Hospitality Management
AFFILIATIONS
Meeting Planners International (MPI), Member, 2007 – Present
Professional Convention Managers Association (PCMA), Member, 2008 – Present
Society of Government Meeting Planners (SGMP), Member, 2010 – Present
