Colleen Perry

Colleen Perry Chinnor Oxfordshire OX39 4FR Tel:- Web: www.vacolleen.com Email:- Profile A highly motivated Executive Assistant with exceptional multi-tasking and organisational skills. Confident, discreet, and professional always. Used to dealing with staff at all levels including c-suite executives, directors, and other senior managers. First-class management and interpersonal skills with experience working in different sectors, including technology, waste management, marketing and communications, and FMCG. Outstanding communication and interpersonal skills with a collaborative approach to developing successful and sustainable working relationships with internal and external stakeholders. Skills Curate top-level relationships with a track record of creating and managing strategic partnerships and working collaboratively with internal and external stakeholders. Strong organisational skills that reflect the ability to perform and prioritise multiple tasks seamlessly with excellent attention to detail. Always maintain the highest levels of integrity. Ability to take appropriate action and exercise good judgment in critical and high-pressure situations. Professional Experience Virtual Assistant - February 2022 - present Using my 14+ years of Executive Assistant experience, I now work for select clients supporting their business activities. My services include schedule management, social media support, business correspondence, and document creation, CRM support, and event planning. I actively support and participate in project committee meetings and Board meetings to track and determine progress across a portfolio of projects. Organising and managing charity functions and a programme of local events and exhibitions. Digital Marketing support. Creation of social media content primarily across Facebook, Instagram, and Twitter to engage and grow online engagement and social communities. Using design platform Canva to produce branded marketing in line with guidelines. Cross-functional working with agencies, councils, and educational institutions. Maintaining and updating CRM databases with customer communication made throughout a project. Executive Assistant Canon EMEA May 2018 to December 2021 Provision of proactive support to the busy Chief Finance Officer EMEA and Executive Vice President, Canon Business Services EMEA Prepare confidential and business-sensitive documents, including policies, procedures, reports, charts, and presentations. Complex diary management, dealing with multiple amendments ensuring that all appointments, meetings, conference calls, etc. are communicated and prioritised. Organise local and overseas travel and accommodation, including coordinating extensive travel itineraries and visas, where applicable. Monitor inboxes and action appropriately. Gatekeeping services – sensitivity and a sound understanding of the Chief Finance Officers & Executive Vice Presidents’ immediate priorities. Organise meetings, coordinate with senior stakeholders, prepare documents and agendas and distribute to relevant parties. Manage conferences including the bi-annual Finance Directors conference and quarterly Canon Business Services Director conference. Executive Assistant Tradebe UK October 2016 to May 2018 Diary management across European, UK, and US time zones for the Chief Executive Officer. Coordination of multiple business and personal appointments. Always apply confidentiality and discretion. Coordination of multiple inboxes, filtering emails, initiating responses, and notifying the director of immediate actions, responses, and considerations. Screening telephone calls and messages into the Chief Executive’s office. Monitoring mail and responding to postal requests and queries accordingly. Arrangement of travel bookings across Europe and the US. Sourcing a travel management company used across the UK by all Tradebe employees. Coordinate the monthly board meeting agenda, actions, and decision documentation. Manage the annual company conference and support trade initiatives where necessary. Maintain an electronic record of the CEO’s approvals. Structure and maintain the UK contract library that has centralised contracts and agreements for the senior team. Creation of the yearly financial and operational calendar. Monthly expense reporting for the corporate card, submission of Chief Executives personal expenses, and mileage claims. Managed facility contractors on-site and ensure any health and safety requirements are adhered to. Executive Assistant FTC JJ Marketing (now Gravity Global) January 2016 to July 2016 Proactive diary management and prioritisation that included the coordination of internal agency briefings and client bids and appointments for the Chief Executive. Screening and prioritising email and calls ensuring they are filtered, and responses are prompt. Arranging travel for the director and concerning travel bookings manage the monthly business and personal expenses reports. Responsible for scheduling the monthly management meetings. Take the lead on the preparation of the agenda, distribution of minutes, and working alongside the senior team to clear previous actions. Ensuring the agencies trade memberships are up to date. Complete the industry directory submissions, industry award entries, and league table entries are submitted to deadline. Create and maintain the yearly industry events calendar for the total UK team. Personal Assistant United Biscuits (now Pladis Global) December 2013 to January 2016 Inbox management including screening emails, prioritizing and ensuring to action requests, and initiating responses promptly for the Sales Director UK and Ireland. Collation of priority and tasks record to monitor outstanding activities for completion ensuring the Director is prepared in advance for all meetings. Efficient diary management to ensure an effective schedule is maintained. The ability to ascertain priorities through key periods of the year to proactively manage and anticipate. International and domestic travel management. The key contact internally and externally into the Sales Directors’ office, maintaining relationships with customer’s EA’s to deliver dates and deadlines in the diary. Manage the annual UBUK Sales Conference and UBUK Commercial Conference from initial concepts to the event day. Financial control through resolving outstanding invoices and payments. Holding an understanding of the overall sales overheads on SAP and assisting with the management of the SG&A overhead costs in relation to travel, expense, and office. Highlighting and resolving any unusual and conflicting costs against the plan immediately. Customer Marketing projects: POS project management, re-organisation, and then the maintenance of the online product library. Through insights tools research and capture of competitor and category data. Assistance with the planning and execution of a Dunhumby Customer Marketing campaign. Line management responsibility for the Sales Administrator, who supported the Channel Customer Directors and the wider sales organisation of 250 plus Sales colleagues. Prior Employment PA to EMEA Managing Director FTC Monster Energy Europe January 2013 to June 2013 Sales Secretary-General Mills UK February 2011 to January 2013 PA to General Manager FTC Nintendo UK June 2010 to February 2011 Education • BA Hons Media • 3 A-Level’s and 11 GCSE qualifications including Maths, English, Science.