Clarissa Ann B. Alvarez
#7 Horseshoe St. Zone – 4 Signal Village, Taguig City- /- -Skype ID:-
OBJECTIVES:
To apply my knowledge and skills in your company and be trained as a professional worker.
Finding a long term employment in an organization where I can grow professionally and further enhance my skills, knowledge and experience for me to resolve all the challenges in work.
WORKING EXPERIENCE:
MOBE (MY OWN BUSINESS EDUCATION)
VIRTUAL ASSISTANT / PERSONAL ASSISTANT
Apr 2018 – June 2018
I do calls to the listed clients to get an appointment and follow-ups for their Business Coach
I also do the lists of Appointments to be transferred for Spreadsheets using my own simple formulas to make it more efficient and reliable.
SONY GLOBAL BUSINESS SERVICES (SONY PICTURES)
ADMINISTRATIVE ASSISTANT / FACILITIES ASSISTANT SUPERVISOR
Oct 2014 – Dec 2017
8/F Netlima Building Corner 26th Street 5th Avenue Bonifacio Global City Taguig
Communicating to Supplier for orders for Facilities / Office Management
Creating Purchase Order in SAP
Collating invoices for audit and recording purposes
Collating information for new vendor creation
Securing that all expenses are within the budget
Monitoring all documents through my own templates
Expenses are recorded for the month incurred
Expenses are recorded in the right cost center & GL Accounts
Ensuring that all invoices are to be paid before cut-off
Using SAP / Ariba and Service Now
Ensuring that all request are processed immediately
In-Charge for Office Supplies
Creating Accrual if not GR’d before the soft-close
Creating PowerPoint for meetings
Monitoring Open PO items
Monitoring the approval for the PO Created in Ariba
Supervises Receptionist, Housekeeping Staff, Security Guards, Shuttle Drivers and Foot Messenger
MASUMA FOOD INDUSTRY (CONTIS PASTRY SHOP & RESTAURANT)
ORDER MANAGEMENT SUPERVISOR
May 2014 – Oct 2014
FTI – SEZ Lot 91 Penn Phils Building, Bagsakan Road FTI Complex, Taguig City
Consoling all Strategic Business Units order for the other day
Mapping all PO’s that have been transferred to Sales Order by our Order management assistants.
Attending to SBU concerns
Doing daily and weekly reports like PO time and ending inventory monitoring, fixed allocated orders, cleaning materials of sbu’s, unserved reports, 3pm meeting, etc.
Monitoring all attendance and performance of each Order Management assistants.
Assisting OM assistants for their task
Arranging weekly work schedule
Email monitoring
Processing additional and cancellation orders from SBU’s.
Coordinating to Logistics department for SBU’s split deliveries and additional orders.
Double checking all OM assistants work.
Doing OMG functional schedule
Coordinating with the planners (PRP).
Encoding Sales Order in Accustom
Extracting Order comparative to accustom
Taking minutes of the meeting
EQUICOM SAVINGS BANK
PROJECT GENERAL CLERK – LOANS DEPARTMENT
Jan 2014 – May- Salcedo Street, Legaspi Village
Transact personal and salary loans of other company & each equicom employee
Filing & encoding of important documents
In-charge of transmitting checks
ISS FACILITY SERVICES PHILS. INC.
ADMINISTRATIVE ASSISTANT – SUPERVISOR CATERING DEPARTMENT
June 2010 – April 2013
CRB road corner Bagsakan road, FTI Complex, Taguig City
Supervisory Level
Trained a new hire catering employees especially supervisor and manager.
Ensures that all sites are submitting their monthly reports
Supervised new sites on their first week of operations.
Supervised catering outlets
In-charged of supervising an overall operation in logistics, kitchen, pantry in Catering Head Office.
Assigned to do a performance evaluation every 6 months.
Ensures that all sales and expenses are properly reported to the Operations Manager
Maintain accounting documentation.
Monitors outlets food cost.
Monitors price changes in Sales Invoice vs. Purchase Orders
In-charged for the preparation of things needed for monthly meetings.
Communicates and attend meetings with other ISS Catering Head Office Clients.
Prepares monthly reports of Catering Head Office and Outlets. (FS, Consumption Report, Inventory and including the reports collated to the catering sites)
Visits outlets for inspection.
Prepares bi-monthly payroll summary.
In-charged for the distribution of uniforms, sodexo and catering budget for Christmas Party, etc.
In-charged for handling petty cash and everyday cash sales.
Prepares liquidation’s and ensures that the everyday incomes are directly proceeds to the accounting.
Handle catering functions.
Interview applicants for catering if needed.
Assist the kitchen staff for the monthly inventory.
Maintain confidential records and files for future reference.
Assist in collating all the documents needed for contract requirements.
Responsible in maintaining an accurate reports and records.
Keep an updated soft and hard copies of all the staff’s information (201 files) with confidentiality.
Assist with the preparation of motions, policies and procedures in kitchen and outlets.
Review reports submitted by catering outlets including their petty cash reimbursement.
Answer phone calls and emails for outlets and clients concern.
Perform other related duties as required.
EDUCATIONAL BACKGROUND:
Collegiate: AMA Computer College
Inclusive Year: June 2007 – 2009
Course: Business Information Management
ACHIEVEMENTS:
Most Outstanding Student of AMA Taguig Branch
Secretary of the Year Award
Champion in Speech Choir
Champion in Memorized Speech
SCHOOL AFFILIATION:
Scholar for the Year 2008 - 2009
Secondary: Sto. Nino Catholic School
Inclusive Year: 1997 – 2001
Primary: Sto Nino Catholic School
Inclusive Year: 1990 – 1997
SEMINARS / TRAININGS ATTENDED:
Supervisor Training
ISS Facility Services Phils., Inc.
Basic Leadership Training
ISS Facility Services Phils., Inc.
Developing Effrective Team Leaders
ISS Facility Services Phils., Inc.
Red Cross Training
ISS Facility Services Phils., Inc.
Values Formation Training
ISS Facility Services Phils., Inc.
Ecolab Training
ISS Facility Services Phils., Inc.
SKILLS:
Microsoft Office (MS Word, Excel, Powerpoint, Publisher, Outlook)
Knowleadgeable in using vlookup, sumif,count, etc.
Adobe Photoshop
Can operate other office equipments
Flexible and able to adjust different work settings, loyal and hardworking.
Determined and accountable for decisions made.
With good interpersonal relationships to others and with good moral character.
Can easily cope up with changing situations.
Team building skills
Decision-making skills
Stress and time management skills
