Christy Philip

CHRISTY PHILIP Procurement and Administrative Executive EDUCATION Master of Science: Physics (MG University) [-] Bachelor of Science: Physics (MG University) [-] WORK EXPERIENCE CONTACT PHONE: - EMAIL:-ADDRESS: Panachickal House Thiruvanchoor P.O Kottayam, Kerala PERSONAL DETAILS D.O.B:27/03/1998 Gender: Female Nationality: Indian Star Future Frame Trading LLC, Dubai, UAE [Procurement Executive] [March 2023- Present] ▪ Coordinate day-to-day office operations and manage administrative processes. ▪ Maintain office supplies inventory and place orders as needed. ▪ Build and maintain strong relationships with suppliers to ensure long-term partnerships. ▪ Schedule and organize meetings, appointments, and conference calls. ▪ Draft, review, and manage procurement contracts. ▪ Identify, evaluate, and onboard reliable suppliers and vendors. ▪ Maintain accurate records, databases, and filing systems. ▪ Negotiate contracts, pricing, and payment terms with suppliers to achieve cost savings. ▪ Diversify supplier base to reduce dependency on single sources. ▪ Liaise with external vendors for office maintenance, equipment repairs, and supply orders. ▪ Negotiate with suppliers to ensure cost-effective solutions and quality service. ▪ Managing corporate travel accounts. ▪ Prepare and issue purchase orders accurately and timely. ▪ Track orders to ensure prompt delivery and resolve any delays or discrepancies. ▪ Monitor stock levels and coordinate with the warehouse team to ensure optimal inventory. ▪ Monitor and track office expenses within budget constraints. Liberty Med Supplies Pvt Ltd, India [HR & Administration Manager] [December 2021-January 2023] ▪ Organize and maintain records, files, and other important documents. ▪ Communicate with vendors and suppliers regarding office needs, supplies, and maintenance. ▪ Coordinated the functions of Purchase department. ▪ Creating backup of all the orders prepared on excel sheets. ▪ Documentation of all the Purchase orders, work orders, office works and quoted mails. ▪ Conduct market analysis to identify trends, assess pricing, and benchmark supplier offerings. ▪ Conduct disciplinary actions. ▪ Enter financial data into accounting software, ensuring accuracy and timely updates. ▪ Prepare and process invoices, ensuring timely billing and follow-up on payments. ▪ Track office-related expenses to ensure they stay within budget. ▪ Successfully ensured timely dispatch of materials by effectively planning and scheduling work orders, reducing delays and improving customer satisfaction. PROFESSIONAL ACHIEVEMENTS ▪ ▪ ▪ ▪ ▪ ▪ Successfully reduced office supply costs by negotiating vendor contracts, resulting in annual savings of 15%. Improved document retrieval times by 20% by transitioning to a digital filing system, reducing physical storage needs. Reduced outstanding payments by 30%, enhancing company cash flow through effective accounts receivable management. Reduced procurement costs by 15% through strategic sourcing. Managed procurement budgets Enhanced material dispatch efficiency, reducing delays by 20% through proactive scheduling and planning, ensuring customer satisfaction and seamless operations. SKILLS ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Procurement Planning and Strategy Vendor Sourcing and Negotiation Contract Management and Compliance Cost Control and Optimization Order and Inventory Management Analytical Thinking Quotation and Bid Management Office Management Time Management and Prioritization Document and Data Management Strong verbal and written communication skills Scheduling and Calendar Management Vendor and Supplier Coordination Basic Accounting Knowledge Invoicing and Billing (Tally ERP) Data Entry and Financial Record-Keeping Problem Solving Technical Proficiency (Microsoft Office (Excel, Word, Outlook,Zoho) Tally ERP, Google Workspace. Customer Service Orientation Confidentiality and Integrity DECLARATION I hereby declare that the information provided above is true and accurate to the best of my knowledge.