Chinwe Lorita Otuonye

CHINWE LORITA OTUONYE EXECUTIVE VIRTUAL ASSISTANT/ADMINISTRATIVE ASSISTANT House 8, 21 Rd, Crescent 272, FHA Lugbe.Abuja *- *- PROFESSIONAL SUMMARY Experienced and detail-oriented Executive Virtual Assistant with a proven track record of providing comprehensive administrative support to busy executives. Proficient in project management, calendar coordination, and communication, with a strong ability to manage multiple tasks efficiently. Skilled in utilizing CRM software, virtual meeting platforms, and handling sensitive information with discretion.Highly organized Administrative Assistant with a strong background in office management and administrative support. Proficient in data entry, scheduling, and maintaining efficient office operations. Exceptional multitasker with excellent attention to detail and a talent for prioritizing tasks effectively. Experienced in providing top-notch customer service and managing correspondence in fast-paced environments. SKILLS           Advanced Administrative Support Calendar Management and Scheduling Email and Correspondence Management Travel coordination (Flight and Accommodation Booking) Meeting Planning and Coordination Lead Generation Document Preparation and Editing Database Management Strong Communication and Interpersonal skills Excellent Attention to Detail WORK EXPERIENCE 2018-Present - Center for Trade and Business Environment Advocacy – Administrative Assistant  Managing office operations, including scheduling appointments maintaining filing systems.  Booking and coordinating meetings and conferences.  Coordinating trips, including booking flirts and accommodations.  Drafting and editing correspondence, memos, and reports for internal and external distribution.  Working as a member of the organizing team and event assistant during events and conferences.  Answering phone calls, responding to inquiries, and professionally and promptly providing information to clients and stakeholders.  Generating and presenting meeting reports.  Entering data into spreadsheets and databases with a high level of accuracy and attention to details.  Seamlessly managing incoming and outgoing mail, including sorting, distributing, and processing mail items.  Coordinating office supplies and equipment maintenance to ensure smooth office operations- - Basilea Juris Associates (Legal Practitioners), Abuja – Administrative Assistant  Managed the day-to-day operations and clerical duties of the firm  Answered work related phone calls  Provided exceptional customer service by assisting clients with inquiries, resolving issues, ensuring their needs are met in a timely manner.  Seamlessly managed incoming and outgoing mail, including sorting, distributing, processing mail items. and and  Worked with spread sheets, internet-based filling systems, computerized legal research databases and word processing applications - - Prossy Aluminium Company Limited         Executive Assistant to the Managing Director Accurately managed accurate office files, and documents, updated spreadsheets and drafted presentations papers. Contributed to smooth business operations by planning and organizing meetings Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability. Responded to emails and other correspondence to facilitate communication and enhance business processes. Managed The Director's complex and frequently changing travel arrangements and coordinated preplanning of trips. Managed external contacts for the MD and kept track of periodic communication needed for priority contacts. Managed travel itineraries and logistics for accommodations Reconciled and processed expense reports 2011 - 2012 - Department of Educational Foundations, Abia State University, Uturu – Office Assistant/Computer Operator  Typed and printed letters and memos as directed by the Head of Department  Managed correspondence and mails for the department under the supervision of the Administrative Staff  Designed and printed Departmental Letter Headed Paper  Assisted in typing, editing and publishing the departmental handbook  Facilitated and managed the placement of information on the department’s notice board  Assisted in the documentation and management of students databases and academic results reconciliation Baular Computer Resource Centre Administrative Assistant /Typist  Managed the day-to-day clerical and other duties of the firm.  Answered work related phone calls.  Rendering professional hospitality servicing to clients and guests. Generating and presenting meeting reports.  Setting and managing appointments.  Typed, edited and transcribed various documents, including students’ projects, term papers and assignments, year books, Student Union Publications, correspondence, reports, memos, and meeting minutes, with speed and accuracy. INTERNSHIP EXPERIENCE 2018 Youth Hub Africa  Maintained inventory and an adequate level of general office supplies  Assisted in the Preparation of end of month accounting reports for postage machine and copier charges.  Handled minor accounting activities as needed  Verified and prepared shipping, courier, taxis and other invoices for payment.  Acted as alternate key operator for main copier, fax, and postage machine.  Arranged ground transportation services and made hotel reservations for staff and guests. VOLUNTEER WORK 2013 – DatePersonal Community Welfare Scheme  I take up community development and humanitarian projects  I currently work as a volunteer staff in Life Builders Initiative, Abuja. EDUCATION 2017: National Open University of Nigeria - M. Ed in Education Administration and Planning 2011: Abia State University Uturu- B.Ed in Education and Religious Studies 2006: Our Lady Mount Camel Secondary School – SSCE TRAINING AND CERTIFICATIONS 2024 - Digital Witch Support Community 2020 - Philanthropy University 2007 - Olines Computer Institute – On Demand IT Skills training Certificate of Achievement in Advocacy Course Diploma Certificate in Desktop Publishing SOFTWARE PROFICIENCY  Google meet, Microsoft Team, Hubspot, Loom, Salesforce, Slack, Zoom,Trello, Asana, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Suite (Gmail, Calendar, Drive, Google form etc) Languages: English (Excellent) * Igbo (Native) Hobbies: Singing, Dancing,Traveling