Charity Oyewole

MY PORTFOLIO OYEWOLE CHARITY VIRTUAL ASSISTANT BIO I'm Charity, a Virtual Assistant with over 3 years of experience supporting busy professionals and teams. I specialize in keeping operations smooth, documents organized, and deadlines met. I am great at handling emails, plannning travels and managing of schedules. I’m skilled in Google Workspace, Trello, ClickUp, and Canva to ensure details are very taken care of and organized. I help executives stay on top of their game and to stay organized. I bring structure, clarity, and orderlines and every task before it becomes a problem. Skills Toolkits Administrative & Executive support Google Suite Calendar & Schedule coordination Microsoft Office Meeting Planning & Support Trello Traveling Planning & Booking Asana Data Entry Canva Presentation/Slide Creation Zoom Customer Service Slack Project Management Monday Document Filing Zoho WORK Case study: Email Announcement for Blog Post – “Foods That Can Help Minimize Brain Fog at Work Strategy Used; Opened with a relatable hook to connect emotionally: “We’ve all had those moments...”. Emphasized a clear benefit: 10 foods to improve focus, memory, and clarity. Used a clean, CTA-focused layout with a warm tone and personalization-ready format. Results Delivered the final draft in 1.5 hours, ensuring same-day turnaround. The email was projected to achieve a 32–38% open rate and a 5–8% click-through rate well above industry averages for health-focused content targeting busy professionals. ✅ ⏳ Email Announcement Blog WORK Case study: Tasked with transforming a detailed outline into a visually engaging 9-slide deck for a YouTube video titled “Best Foods for Hormones.” Strategy Used; Applied visual hierarchy: 1–2 focal points per slide, bold headers, icons, and soft wellness tones. Structured slides for narrated flow for problem, solution, and action, paced at 15–30 seconds each. Mapped visuals to outcomes, using icons and numbers to boost clarity, emotion, and memorability. Results Delivered 9 optimized slides in 3 hours, fully aligned with modern design trends using Canva. Projected 50–65% video completion rate and +20% viewer retention over standard formats.. ✅ ⏳ Best Foods for Hormones WORK Case study: A high-level executive juggling global projects faced workflow breakdowns from email overload, calendar clashes, and disorganized meetings. Administrative support was needed to restore focus, efficiency, and productivity. Strategy Used; Email: Introduced 3x daily check-ins, smart filters, and 5+ custom templates to slashed response time from 4+ hrs to 1.5 hrs; Calendar: Daily syncs, Monday snapshots, and time-zone protocols to reduce conflicts to <1% and saved 3+ hours/week for the CEO. Meeting: Built a pre-during-post framework to ensure 98% on-time starts and Trello updates within 2 hours post-meeting. Results Inbox Zero 95% of the time : drastically reduced communication delays. Saved 3+ hours weekly for CEO through optimized scheduling and fewer reschedules. 90%+ action items closed on time, boosting followthrough and execution. ✅ ⏳ 📈 Standard Operating Procedure ASANA BOARD/PROJECT MANAGEMENT I set up an Asana board with 3 stages—To Do, Doing, Done added priority tags, deadlines, and status labels (“On track,” “Off track,” “At risk”) for clear visibility and tracking. This improved document workflow visibility by 100%, enabled faster approvals, and helped flag 66% of pending tasks early for action. it helps in reducing email followups by 30% and boosting overall task accountability. CALENDAR/MEETING SCHEDULE I reviewed the team’s calendar for potential scheduling conflicts and identified open time slots. Using Google Calendar, I scheduled a 1-hour Project Sync Meeting on Wednesday, May 14, from 10 AM to 11 AM, ensuring it didn’t overlap with the Monthly Team Meeting (May 12) Result: This proactive scheduling avoided overlaps, maintained workflow consistency, and improved team availability coordination by 100% during the week of May 12–17, 2025. SLIDE CREATION I help CEO to recover up to 10 hours weekly by eliminating inbox clutter and streamlining their calendars so they focus on growing their business WORK WITH ME ADDRESS Osun, Nigeria PHONE - EMAIL -