Cathrine Holmquist

Contact- www.linkedin.com/in/cathrine-leeholmquist (LinkedIn) Top Skills Executive Management Digital Marketing New Business Development Languages English (Native or Bilingual) Cathrine-lee Holmquist Freelancer Johannesburg Metropolitan Area Summary Dedicated and accomplished Executive Assistant with over 11 years of expertise, seamlessly blending executive support, events management, and a versatile skill set. Proven track record in delivering exceptional results, driving efficiency, and ensuring seamless operations for executives. A professional all-rounder with a passion for excellence. Afrikaans (Native or Bilingual) Certifications Pastel Accounting Certificate Certified Personal Assistant SAP Certified Application Professional - Financial Accounting with SAP ERP 6.0 EhP6 Event Coordinator Experience Asil Capital Executive Assistant to Founder July 2023 - January 2024 (7 months) Manage the executive's calendar, including scheduling appointments, meetings, and events. Coordinate and prioritize conflicting commitments to ensure effective time management. Make travel arrangements, including booking flights, hotels, and transportation. Prepare itineraries and ensure all necessary travel documents are in order. Schedule and coordinate meetings, ensuring all participants are informed and prepared. Prepare meeting materials, agendas, and presentations as required. Take meeting minutes and distribute them to attendees. Handle incoming and outgoing communications, including calls, emails, and mail. Respond to routine inquiries and redirect complex or urgent matters to the appropriate individuals. Organize and maintain files, records, and documents, both physical and electronic. Retrieve information and data as needed. Ensure confidentiality and data security. Build and maintain positive relationships with internal and external stakeholders. Page 1 of 5 Serve as a liaison between the executive and other departments, clients, partners, and vendors. Coordinate and schedule appointments and meetings with stakeholders. Perform general administrative tasks, such as ordering supplies, managing inventory, and handling equipment maintenance. Process expenses, invoices, and reimbursements. Maintain office organization and tidiness. Provide support for projects and initiatives, including research, data analysis, and preparation of project-related documents. Collaborate with team members to ensure project deadlines are met. Assist the executive in managing their time effectively by prioritizing tasks and deadlines. Set reminders and follow-up on important matters. Help coordinate and track progress on various projects and initiatives. Handle sensitive and confidential information with the utmost discretion and confidentiality. Maintain a high level of professionalism and integrity in all interactions and communications. Akhisizwe Industrial Group Executive Assistant to Chief Executive Officer June 2020 - June 2023 (3 years 1 month) Johannesburg Metropolitan Area Act as the point of contact among executives, employees, clients and other external partners Manage information flow in a timely and accurate manner Manage executives’ calendars and set up meetings Make travel and accommodation arrangements Track daily expenses and prepare weekly, monthly or quarterly reports Oversee the performance of other clerical staff Act as an office manager by keeping up with office supply inventory Format information for internal and external communication – memos, emails, presentations, reports Take minutes during meetings Screen and direct phone calls and distribute correspondence Organize and maintain the office filing system Organize and attend corporate events Set up BOQ Manage Tenders from start to submission Page 2 of 5 IMS Ventures Executive Assistant to 3 Directors June 2018 - May 2020 (2 years) Johannesburg Metropolitan Area Acting as a first point of contact: dealing with correspondence and phone calls. Managing diaries and organising meetings and appointments. Control access to the manager/executive. Organising events and conferences. Reminding the manager/executive of important tasks and deadlines. Typing, compiling and preparing reports, presentations and correspondence. Managing databases and filing systems. Implementing and maintaining procedures/administrative systems. Liaising with staff, suppliers and clients. Collating and filing expenses. Conducting research on behalf of the manager. Organising the manager’s personal commitments including travel Coordinating agendas, preparing presentations for requested meetings (both internal and external) Arranging travel itineraries including booking flights, hotels, car rentals, business appointments, and conferences. Serving as a project manager for special projects, at the request of the Executive team, which may include: planning, coordinating multiple presentations, disseminating information, and following through to completion Handle and craft expense reports and follow up on reimbursements, and other day-to-day responsibilities required to ensure the Executives are fully supported. All Administrative duties including filing, petty-cash and many more Concept Corp. Events and Marketing Manager May 2015 - May 2018 (3 years 1 month) Johannesburg Metropolitan Area Develop and execute marketing plans to drive attendance and revenue for events Research, identify, and recommend new opportunities for event marketing partnerships Negotiate and manage relationships with sponsors and vendors Oversee the production of all event marketing materials, including print, digital, and social media Page 3 of 5 Develop and track metrics to measure the success of event marketing campaigns Manage budgets for event marketing initiatives Work with the sales team to develop and implement strategies for ticket sales Collaborate with the event operations team to ensure a smooth and successful event Train and manage a team of event marketing staff and interns Serve as the primary point of contact for all event marketing inquiries Attend events to represent the organization and build relationships with attendees Stay up-to-date on industry trends and best practices Concept Corp. Executive Assistant to Chief Executive Officer / Events Assistant February 2011 - May 2015 (4 years 4 months) Johannesburg Metropolitan Area Acting as a first point of contact: dealing with correspondence and phone calls. Managing diaries and organising meetings and appointments. Control access to the manager/executive. Organising events and conferences. Reminding the manager/executive of important tasks and deadlines. Typing, compiling and preparing reports, presentations and correspondence. Managing databases and filing systems. Implementing and maintaining procedures/administrative systems. Liaising with staff, suppliers and clients. Collating and filing expenses. Conducting research on behalf of the manager. Organising the manager’s personal commitments including travel Coordinating agendas, preparing presentations for requested meetings (both internal and external) Arranging travel itineraries including booking flights, hotels, car rentals, business appointments, and conferences. Serving as a project manager for special projects, at the request of the Executive team, which may include: planning, coordinating multiple presentations, disseminating information, and following through to completion Handle and craft expense reports and follow up on reimbursements, and other day-to-day responsibilities required to ensure the Executives are fully supported. All admin duties including filing, typing of minutes and agendas. Client and Guest Relations Page 4 of 5 Check INS at all airports and Lounges Planning and organizing the group conferences Booking hotels and negotiating best prices for halls etc. Planning menus and selecting best artists and activities for leisure activities Setting up conference rooms Sending out agendas: Assisted in the planning of the South African of the year Awards hosted by ANN7 Booking and hosting international artists – Nicole Scherzinger and Ella Henderson Assisting in booking National Artists Negotiating flights for Nominees Handling all VVIP guest at events Education Barberton High School University of South Africa/Universiteit van Suid-Afrika Financial Accounting · (February 2016 - March 2018) Page 5 of 5