Catherine Musyoka

 CURRICULUM VITAE Catherine Ndila Musyoka- - PROFILE SUMMARY A Certified Public Accountant with 8+ years of experience and indepth knowledge of global financial & accounting operations. Meticulous,conscientious professional Seeking a higher and managerial position with increased responsibilities where my experience on a journey to becoming the subject matter expert. EDUCATION Master of Commerce, Ongoing-Strathmore University, May 2021 Bachelor of Commerce, Accounting Option, Second Class Honors– The Catholic University of Eastern Africa; 2004 – 2009 Certified Public Accountant (CPA-Graduate)- Strathmore University;- (KASNEB) Kenya Certificate of Secondary Education (C+) Mulango Girls High School; 2000 – 2003 KEY SKILLS AND COMPETENCIES ACQUIRED Strong interpersonal, organizational and change management skills Good Presentation and reporting skills. Knowledge on GAAPS, financial reporting standards and procedures; Fast in adapting new changes, new environment and flexible in fitting in. Extensive knowledge in Statutory deductions, Compliance, and Risk Management Well versed in using accounting and financial software such as Oracle, SAP, tally, QBO, ERP, POS. WORK HISTORY Ceer Processing Ltd-General Accountant Reporting to Company Director Quickbooks Accounting system Manage the company's financial accounts, including accounts payable, accounts receivable, and general ledger functions. Ensure accuracy and compliance with accounting standards and regulations. Prepare and analyze financial statements and reports for management and regulatory authorities. Conduct regular reconciliations of all accounts to maintain their accuracy. Assist in budget preparation and forecasting activities, providing insights to improve financial performance. Preparation and presentation of managemet accounts Outlets sales and payments reconciliation and outlets inventory management Collaborate with internal teams to improve overall financial processes and streamline operations to enhance efficiency. Preparation of audit plans for internal and external audits as well as tax and 3statutory audits Monitor expenses and identify cost-saving opportunities without compromising quality. Participate in financial audits and ensure proper documentation and filing of financial records. Assist in the implementation of accounting software, and utilize accounting software and tools to enhance the efficiency of financial operations. Preparation of Financial statements and reporting(Balance sheet,Income statement,Trial Balance and Cashflow management. Liasing with banks for efficient process on funds transfer and better exchange rate. Verification and approval of custom duties for exporting with minimal challenge Brioche Kenya Limited- 04/01/2021 – July 31st 2023 Senior Accountant/Finance and Administration Manager , Incharge-Online QuickBooks system Duties -Reporting to Group CFO Oversee accurate and timely day-to-day financial operations functions for the department,Kenya and Rwanda operations. VAT (input vat, output vat and withholding tax)management and remitance to KRA through ITAX system Coordinate with finance staff for accurate, timely, and consistent financial transactions adhering to organization’s policies Prepare accurate,detailed and timley monthy financial statements and budgets. Management of KRA Audit (meetings, preparations of the required documents, responding queries and general ledger adjustements.) Ensuring transactions are approved in line with Authority approvals. Carry out Acounts receivable and Accounts payable monthly reconciliation and issue statement of account. Draft, review, and negotiate supplier contracts ensuring contractual terms and conditions are met. Ensure professional and technical knowledge about outstanding payments from customers is upto date. Reconciling clients accounts in cases where there are disputes. Take lead in financial forecasting,modeling and data analysis for management decision making. Ensure maintenance of proper accounting systems, internal controls and procedures. Monitor and control stock, monthly stock take and reconciliation, variance analysis and reasons for variation between Physical inventory and operating system. Preparations of timely and accurate monthly inventory management reports. Manage company cash flow and forecasting, providing oversight on all bank accounts. Maintain accounting, financial reporting, financial controls, and information systems to ensure adequate records, appropriate authorizations of transactions, and safeguard assets. Develop controls to ensure budgets are strictly adhered and aligned with by the teams. Follow customers to let them know their credit periods and terms Tracking and following on import products for customs payment verifications, preparation and approvals. Online banking operations.(funds transfer and exchange rate negotiation).  Ensure Partnership continuity( suppliers,bank officials,shareholders and government officers )for efficiency business operations. Ensure Accounting book ( banks and cash books, ledgers and journals )are timely reconciled. Collaborate with cross functional teams for effectiveness and effieciency in organizational performance. Analyze Various financial reports (P+L, balance sheets, cash flow statement, ) for management decision making. Fixed asset management and reporting. Work with the CEO and other key stakeholders to develop and implement strategies for company's financial goals. Ensure a thrilling culture of Accountability,professional growth and continuous improvement. Prepare and lead on training in relation to Tax matters, current tax changes and financial matters in current market to the CFO, CEO, departmental and relevant concerned staff. Identify and analyse cost optimization and revenue growth opportunities. Statutory deduction management((preparation,reconciliation and submission :PAYE, HELB, NSSF, NHIF)). Withholding tax management and submission ( 2% Withholding Tax VAT,5% Withholding Tax 1.e professional fee, contractual fee, agency fees and 20% Withholding Tax as well as declaration, submission and payment of 2% taxes to tourism board of Kenya) Monthly Bank and cash reconciliation while reviewing for accuracy Equipping Accounting team with the necessary skills for efficiency and effectiveness. Work with the food production department to ensure all costs are minimized Work with the HR department to Interview, hire and train new employees Lead the preparation and organization of meetings and workshops Ensure work permits, licenses and premises permits are well documented Cordinate in ensuring maintainance of proper online and Physical filing, storage and security of financial documents for easy retrieval. Oversee the storage of finished goods ,optimising warehouse operations and Manage Company's overall warehousing & fulfilment strategy. Coordinate with production department to ensure customer orders,quality and are met. Keenly follow to ensure the inventory accuracy and manage stock movements and security Update and give guidance on changes to international Accounting standards and best practices Cordinate with CEO and CFO for complete support on strategic plans and budgets implementation and weekly updates on depertmental performance. Twyford Kenya Ceramics Ltd- August 2017 – January 2021 Senior Accounting and Finance Officer Budget preparation ensuring adherance by monitoring and controlling reporting giving reasons for varainces. Prepare for audit process,liaise with external and internal auditors in ensuring business compliance with the laid down government legalities, availing Audit documents and responding to Audit queries in a timely manner. Receive all payments invoices and requests ensuring accuracy, and consistency of documents before processing any payment. Ensure compliance with rules, policies and procedures of the organizations for both office and field expenses and provide discrepancies’ consolidated reports to the Company Finance Manager. Prepare daily and monthly ETR reconciliations, (sales reconciliation) invoicing, preparing, posting and reconciling statutory payments (including withholding tax and VAT), posting and reconciliation of petty cash, incoming and outgoing payments, payroll, and all bank transactions. Maintain an up-to-date record of all – fixed assets and indicate fixed assets movement. Coordinate with procurement department in Vetting and negotiating contracts with vendors and potential vendors for entry into Workday. Coordinate with the Head of department on the oversight of all interrelated departmental financial processes and transactions, including the disbursements of funds, verification and approval of financial reports from partners and suppliers. Assist in ensuring adherence to key financial controls including budgeting, management reporting and forecasting, procurement policy, travel policy, bank reconciliations, and treasury management, to ensure fully compliant end to end financial management. Manage the accounts payable section of the department that involves booking of the supplier invoices, bills, statutory payments, integration of liabilities with inventory and procurement information systems. Provide gap filling for senior officers’ positions that become vacant within the department. Prepare and submit weekly and monthly reports and any other urgent report as per the request for execution purpose Oversee online Funds transfer requests ensuring accuracy and approvals by relevant authorities. Oversee Monthly Bank Reconciliations to ensure bank accounts and funds are secure. Ensure that accurate banking records are maintained. Ensure end month closing of accounting books and review of balance sheet items. Timely and accurate payroll and submission of statutory deductions. Follow on and ensure timely processing of import and export documents. Participate in the recruitment process by assessing and evaluating the right candidate for Finance department. One20ne group of companies-Company Accountant and Administration Manager Timely,accurate Payrol preparaion and statutory deductions remittance. Accounts receivables and accounts payables reconciliation. Ensure timely management of expenses and income. Online payments transactions ensuring accuracy and consistence. Issuance of cash receipts and invoices for goods purchased by customers and raising ETR receipts. Verification of purchases documents for gooda purchased. Coordinate with the shop managers, drivers and stores team to make sure all goods to the shops are ready in time Maintaining inventory ,monthly stock take and reconciliation as well as variance analysis. Maintaining tax records and other statutory documents for future reference purposes. Preparation and computation of input and output tax, withholding tax and remittance to KRA through ITAX system Oversee the purchase company stock and of office stationeries, ensuring strict adherence to organizational procurement guidelines. Manage calendar of sched3ules effectively to ensure smooth operations of the organization. Carrying out needs analysis, recruiting and training personnel and allocate responsibilities and office space Manara/Kondala Distributors Ltd; January 2016 – December 2016 Accounting Officer/Inventory Accountant Duties and Responsibilities: Implementation and enforcement of internal controls to minimize business risk. Ensuring all depots are stocking quality and required stock enough for distribution to clients. Ensure inventory variances are carefully determined, investigated, approved and booked on a timely basis. Preparing company’s payroll and submission of statutory deductions. Supervising the 9 depots which include, Thika Depot, Mwingi Depot, Makindu Depot, Machakos Junction Depot, Machakos Town Depot, Athiriver Depot, Wote Depot, and Kajiado Depot to ensure proper running of the business. Reviewing purchase orders for accuracy and ensuring that they have been approved by the appropriate department head or manager Carry out monthly depots head meeting for all the 9 depots Monitor stock movement through dear system Use KPI to evaluate depots perfomance Supervising and managing the fleet by ensuring they are legally compliant and are sufficiently fueled. Ensure a well structured and well maintained monthly stock taking schedule and reconciliation procedures Verifying inventory counts and recording adjustments to inventory levels for items that have been used, damaged, or lost Ensuring that all inventory transaction details are recorded accurately in an accounting system Ensuring all depots are well maintained for stock security (by liaising with depot manager) Verifying the goods received to ensure they are in good condition, not expired or near expiry and are on right quantities as ordered Transnational Computer Technology –Consultant, The Kenyan Government on Integrated Financial Management System (IFMIS)-Narok County, National Intelligent Service and The Government Ministries; April 2013-December 2015 Oracle Financial Consultant - Financials Duties and Responsibilities: Following-up on pre-installation activities, e.g., confirming delivery dates of equipment and Software. Creating purchase orders in IFMIS Accounting system for approval by the Chief Financial Officer Preparing Payment Vouchers and setup payments for Electronic Funds Transfer to Central Bank for dissemination of funds to relevant suppliers/customers’ Accounts Providing clerical support in entering all invoices into the Accounting system and allocating them against purchase orders Training client on receiving, numbering and managing purchase requisition through oracle system (Integrated Financial Management System) Developing and compiling materials for project training Offering support to client on the use of IFMIS system and addressing all the issues Validate all invoicespending. Receipt of all goods/services is confirmed before payments are done. Ensure timely payment to suppliers as per contract payment terms with nil reconciling items. Follow up on payment approval and successful transfer of funds to bank. Share Remittance . End to end management of supplier issues on the allocated clusters. Ensure accurate and complete schedules are submitted on time for reporting and auditing. Ensure accurate and timely reporting of interconnect revenues and costs as per reporting timetable. Kenya Fresh Produce and Export Ltd; March 2012-September 2012 Stock Accountant Duties and Responsibilities: Receiving, crosschecking goods received and raising Goods Received Note Filling and archiving of stores and procurement documents for future reference. Timely and accurate reporting and ensuring proper records are maintained Daily and monthly reconciliation of accounts payable and accounts receivables. Carrying out monthly stock take, variance analysis and valuation of the stock. Performing weekly cash withdrawal from the bank and ensuring cash safety all through. Assisting the Accounting officer to countercheck the accuracy of the payroll and remittance of statutory deductions as well as Paying casual workers Preparing cheque payment for all raw material providers and Service provider’s OTHER EXPERIENCES Office of the Prime Minister; Internship (Accounts department)-August 2010-September 2011, Side hustle-Research and thesis writing(Helping students in research writing. Audit Assistant at Shah Patel and Company Ltd; March 2011-20th April 2011 Financial Advisor at CFC LIFE; April 2010-July 2010 Internship-Office of the President, Ministry of Internal security; Sep 2008-April 2009, May 2006-August 2006 Internship-Marketing Department, D.T Dobie Company Limited; May 2005-July 2005 REFEREES Jochebed Joel Doreen Ikiba Finance Manager Human resource and discipline Manager Twyford Kenya Ceramics Brioche Kenya Limited Phone: - Phone：- E-mail:- - Maria Syokau Kivaa Senior customer care Executive, Multichoice Company Ltd Phone: - E-mail:-