Catherine

Virtual Assistant Project: Delegation Visit Coordination for International NGO President/CEO Project Overview • Provided comprehensive virtual and logistical support for the President of an International NGO visiting project locations in Kenya, Uganda, Ethiopia, and Zimbabwe. • Organized high-profile meetings with government officials, local NGOs, and major funders, ensuring seamless delegation across four countries. Key Responsibilities 1. Itinerary Planning and Scheduling > Developed a detailed multi-country travel itinerary, coordinating flights, accommodation, and local transportation for the President and the delegation. > Scheduled and confirmed meetings with key stakeholders, including government representatives, local NGOs, and funders. 2. Stakeholder Engagement > Arranged meetings with partners such as the County Government of Makueni’s Ministry of Agriculture and local NGOs like the Cereal Growers Association (CGA). > Facilitated discussions with major funders, including FAO, UNDP, UNEP, Hummingbird, AGRA, AECF, and ICRC, to strengthen collaboration and secure funding opportunities. 3. Communication and Documentation > Drafted formal correspondence and invitations for stakeholders, ensuring alignment with organizational standards. > Prepared briefing materials for the President and delegation members, including stakeholder profiles and project summaries. > 4. Recorded meeting minutes and tracked action items for follow-up. Logistical Coordination > Liaised with project teams in Kenya, Uganda, Ethiopia, and Zimbabwe to organize site visits, ensuring a smooth experience for the delegation. > Collaborated with local event planners to arrange venues and catering for meetings and networking events. Catherine Ndungu 2024 - 5. Crisis Management > Addressed last-minute changes to schedules, including flight rescheduling and meeting adjustments, to ensure all plans proceeded without disruption. Achievements > Successfully facilitated meetings with over 10 key international funders and partners, strengthening ties and unlocking potential funding streams. > Coordinated visits to rural project sites, showcasing impactful initiatives and fostering positive donor impressions. > Built strong relationships with government and local NGO representatives, paving the way for future collaborations. Skills Utilized > Event and travel coordination > Stakeholder management and communication > Tools: Google Workspace, Microsoft Office, Zoom, WhatsApp for Business Catherine Ndungu 2024 -