CARYLL MAE P. ORACION
Admin & Finance Assistant | Xero Advisor Certified
-
-Bayawan City, Negros Oriental
PROFESSIONAL SUMMARY
Highly motivated and resourceful finance and administrative professional with 7 years of relevant
experience. With expertise in managing Accounts Payable and Receivable, invoice processing, customer
service, and remote administrative support. Proficient in tools such as Xero, BuildXact, and Zoho Invoice,
with a strong ability to streamline financial workflows and maintain accurate records. Possesses excellent
communication and interpersonal skills with a proven ability to work independently and as part of a team.
EDUCATION
Negros Oriental State UniversityMain Campus
Bachelor of Business Administration Financial Management
Jun 2011 - Mar 2015
TESDA - Technical Education And
Skills Development Authority
Bookkeeping NC III
Feb 2024 - June 2024
PROFESSIONAL SKILLS
Strong organizational and timemanagement skills. Excellent
communication and interpersonal skills
Ability to work independently and as part of
a team
Detail-oriented and able to handle multiple
tasks simultaneously
Experience in payment processing and
handling financial documents
Proactive and resourceful
CORE SKILLS
Accounts Payable & Receivable
Bank Reconciliation and Invoice Processing
Bill Management / Billing
Administrative Support
Data Entry and Clerical Support
Payments and Invoice Management
Email and Calendar Management
Order Entry
Logistics Tracking
Time Tracking & Payroll Support (Xero
Projects)
TECH STACK | TOOLS
Xero
ZOHO Invoice
SAP Business One
BuildXact
Microsoft Excel
Microsoft Outlook
Google Workspace
Asana
Notion
Slack
PROFESSIONAL EXPERIENCE
Admin & Finance Assistant (Remote, Australia)
WorkspaceCo Outsourcing | Dec 2024 - Present
Send weekly client invoices using Xero
Enter supplier invoices into BuildXact and export to Xero
Create and maintain Standard Operating Procedures (SOPs) and
handbooks
Manage staff timesheets for weekly payroll using Xero Projects
Perform weekly bank reconciliations in Xero
Communicate with vendors and suppliers regarding transactions
and concerns
Manage end-to-end Accounts Payable (AP) and Accounts
Receivable (AR)
Organize and maintain email communications
Finance Assistant (Remote,Singapore)
Curate Kitchen Pte Ltd. | Jun 2024 - Jan 2025
Managed the end-to-end Accounts Payable (AP) process
Reconcile discrepancies with internal teams and external
vendors
Verified and reconciled supplier invoices against Statements of
Account (SOAs)
Performed 3-way matching of purchase orders, receipts, and
invoices
Created, imported, and processed invoice payments in Xero
Conducted monthly bank reconciliations
Manage vendor relationships and ensure timely payments
Prepared supplier payment batches via bank transfers
Maintain accurate records and assist with month-end close and
reconciliations
Admin Assistant & Customer Support (Remote, PH)
Treasure Box Souvenirs | Aug 2019 - Mar 2024
Address customer inquiries and resolve complaints.
Maintain updated listings and availability of products to
provide customers with the most current information.
Issue invoices through Zoho Invoice, process orders, and
coordinate and track shipments according to schedule.
Reconcile incoming payments and monitor outstanding
accounts
Customer Service, Billing Assistant (On-site, PH)
Bayawan Water District | Jan 2016 - Jul 2019
Collect and process customer payments, ensuring accurate
and timely posting.
Identify outstanding balances generate billing and collection
reports and forward them to the accounting department.
Handle Accounts Receivables and follow up with customers
regarding overdue balances.
Perform additional tasks as assigned by management
CERTIFICATIONS
Xero Certified Advisor
Xero | June 2024
Bookkeeping National Certificate 3
TESDA | May 2024
Civil Service Professional Eligibility
Civil Service Commission | October 2014
