Caroline E. Gagilonia

Caroline E. Gagilonia, CMA Poblacion, Tabogon Cebu, Philippines E-mail address :-Mobile #- Skype ID: caroline.gagilonia ELIGIBILITY Certified Management Accountant (CMA) EMPLOYMENT HISTORY Scalex, Inc. 10652 Manorstone Drive, Littleton, CO 80126, USA US based company engaged in selling of product and services through the power of AI. August 2018 – Present Responsibility – Virtual Accountant Verify vendor’s invoices and recording of bills to Accounts Payable Prepares weekly AP report to the owner for weekly payment run reference Prepares Daily Cash Position + Projection of AP and AR Review customer contracts and records Accounts Receivable timely Follow up collection to past due AR Prepares month end reporting – Prepaid Amortization, Accruals, AR Aging, AP Aging, And others Bank Reconciliation & Credit card reconciliation on weekly and monthly basis Supplier’s Statement Reconciliation through Accounts Payable Aging Report General Ledger (GL) review and analysis Preparation and review of Balance Sheet and Profit & Loss Statements monthly and yearly Accounting Software used – XERO and migrated to QuickBooks Wicked Weasel Bikinis Pty Ltd. 156 Jonson St., Byron Bay NSW 2481, Australia Australian based company engaged in Retail and E-commerce October 2017 – August 2018 Responsibility – Virtual Senior Bookkeeper Payroll processing for both AU employees (weekly) and PH employees (bi-monthly) Bank Reconciliation Credit Card Reconciliation (Monthly) PayPal Reconciliation (Monthly) Daily Sales Reconciliation through Bank account vs. various payment and reporting portal Supplier’s Statement Reconciliation through Accounts Payable Aging Report Bills entering to NetSuite General Ledger (GL) review and analysis Preparation and review of Balance Sheet and Profit & Loss Statements monthly Accounting Software used - NetSuite Century 21 Northwest Realty 121 Lake Street S, Suite 201 Kirkland, WA 98033 US based company engaged in Real Estate tranasactions January – August 2017 Responsibility – Full time Virtual Chief Accountant Oversees accounting team with seven (7) accounting staffs Handling Accounts Receivable and collections thereof Prepare and process payment for royalty fees QuickBooks Invoicing and overseeing recorded GL accounts Updating Google Sheet/Smartsheet for closed transactions and uploading closing package thereto Audit QuickBooks entries Audit Pipeline Platform data inputs pertaining closed transactions. Audit of agent’s commission preparation Handling morning and afternoon calls with the team and ensuring that other VAs are working Attended e-mails and help resolve issues in operation Processes Daily Royalty E-payment through DASH Participates Form 1099 for agents preparation Participates Payroll preparation Overseeing AP task Overseeing Internal Audit Overseeing AR tasks Accounting Software used - Quickbooks Breezon Bookkeeping Pty Ltd. Australian based company engaged in bookkeeping Responsibility – Part Time Virtual Accountant QuickBooks and Xero GL account set up/creation QuickBooks and Xero bank reconciliation QuickBooks and Xero expense/receipts entry QuickBooks and Xero Analysis of GST recording QuickBooks and Xero invoicing to clients QuickBooks and Xero Balance Sheet Analysis QuickBooks / Xero Profit and Loss Analysis Task Management using Asana and Insightly File sharing in Google drive Email management Accounting Software used – XERO & Quickbooks QL Development, Inc. ( Trade Name: Norde International Distributors Inc.) 104 Kalayaan Ave., Central, Quezon City 1100 Philippines (November 2015 – August 2016) -Engaged in trading, importing and services of heavy equipment printers with various leading brands (HP). Also engaged in rental and sale of properties. Responsibility – Chief Accountant Prepares monthly and annual Financial Statements. Profit and Loss Statement - analysis of Cost of Goods Sold and Revenue ratio ; analysis of expenses trending and prepare necessary adjustments. Balance Sheet – ensures that all audited balances from previous years are properly forwarded and reflected to next accounting period ; prepares schedules and analyzes changes / movements of accounts; analysis of financial ratios. Statement of Cash Flow –ensures that what has been reflected ties up with the bank at a point ; management of cash and analysis of company standing as to its inflow and outflow. Engaged in decision making, attends regular weekly management meetings & communicates with top management as owners. Coordinates with third party independent financial auditors (SGV) and worked together for whatever financial changes / approaches to be improved. Attends Government biddings with sales representatives. Prepares and secures report completeness, timely and accuracy as to Philippine Government (Bureau of Internal Revenue) Taxes and payments. Manages and handles accounting personnel in charged with Accounts Payable, Accounts Receivable, Treasury and Documentation. Oversees and streamline accounting procedures and eliminates inefficiencies thereof. Maintains and updates report on Fixed Asset lapsing schedule of the company. Prepares and updates accounting personnel’s KPI monthly and annually JARDINE SCHINDLER ELEVATOR CORPORATION 8th Floor Pacific Star Bldg. Makati City, Philippines (October 2010 – October 2015) -multi-national company engaged in sale , installation , repairs and maintenance of elevators and escalators. (April 2015 – October 2015) Responsibility – General Accountant Company Taxes in-charge. Prepares, summarizes, reconciles & responsible on filing to BIR on a monthly , quarterly & annually basis of various company taxes such as Expanded Withholding tax , Withholding VAT Input & VAT Output , Corporate Income Tax , Withholding VAT Output on Royalty & Final Tax. Taking lead on Intercompany Reconciliation of Accounts Payable & Accounts Receivable – Others account. Communicates with various Operating Companies (OC) from Asia & Europe for any discrepancies and needed documents to correct to. Issues Debit Memo and communicates to respective Operating Companies in different countries. Prepares an analysis of Prepaid accounts and ensures that all are properly recorded and amortized as well for each period of time. (October 2010 – April 2015) Responsibility – Treasury Officer Prepares weekly cash flow. Strategic management of weekly disbursement plan until 3-month roll out. Comparing and analyzing actual cash flow vs. budgeted. Participates management annual budgeting pertaining to disbursement forecasts. Deals and monitors corporate bank loans. Negotiates USD currency purchase from bank or black market. Processes various foreign currency bank remittances. Processes Bureau of Customs online payment and ensuring that bank are updated in sending notice coming from BOC. Processes local suppliers payments manually and online (Straight to bank transactions). Processes employees company credits as to cash advances, reimbursements and other related transactions. Schedules payment releasing and handles suppliers’ calls and queries. Administer check releasing and ensuring that all payment were issued with official receipt with details in compliance with BIR requirement. Petty cash custodian. Posts payments in SAP and ensures that all are complete and timely done. Handles earlier VAT schedule preparation and Expanded Withholding tax and ensuring that all are filed and paid on time. UNISTAR CREDIT AND FINANCE CORPORATION 1911 Jollibee Plaza Bldg., Emerald Avenue, Ortigas Center Pasig City, Philippines (July 2009 – October2010) -operates locally all over Philippines and engaged in sale and financing of various motorcycle brands. Responsibility – Cash Management Team-Accounting in charge Ensures that all post dated checks coming from various branches all over Philippines are duly received and properly recorded. Participates bank reconciliation. Monitors and ensures that checks are deposited when it is dated. Issuance of Official Receipts upon check clearing and ensures that all must be sent to respective branches. Prepares & summarizes monthly collection pertaining to post dated checks for SAP posting. RMR ELECTRIC CORPORATION #20 Sumulong Highway, Brgy. Mayamot, Antipolo City, Philippines (December 2007 – July 2009) -engaged in manufacturing and installation of electrical breakers. Responsibility – Accounting Assistant Inputs materials issuances & used in Quickbooks. Summarizes and posts daily collection to Quickbooks. Ensures that all invoices issued are duly received and timely posted. Reliever of payable's payment processing. CARAGA PALM VENTRUES INC. Sta. Josefa, Agusan Del Sur, Philippines (October 2006 – March 2007) -engaged in plantation of palm oil trees. Responsibility – Field Accounting in Charge Petty cash custodian. Records and monitors all company cash in and out. Handling bank transactions as to cash withdrawal and deposits. Processes and releases cash payroll for field employees. Prepares Monthly Disbursement Schedule and personally reports to head office for deliberation with the company heads. TRAININGS AND ∙ Certified Public Accountant (CPA) review @ Xavier University REVIEWS Cagayan de Oro City , Philippines, (April – October 2005) ∙ CPA review (CTDI) Philippines , May-Oct.2012 ∙ Tax Training - Making VAT right for you (Punong Bayan &Araullo) , June 2015 EDUCATION Bachelor of Science in Accountancy (BSA) Father Saturnino Urios University Philippines -) Certified Management Accountant (Post Graduate Certification) Institute of Certified Management Accountant ( Australia) (2014) Affiliations Institute of Certified Management Accountant Junior Institute of Philippine Accountants Campus Ministry Youth Leaders PERSONAL Filipino in citizenship, a loving mother of four , born on January 12, 1984 in Butuan City , Agusan del Norte, Philippines. SKILLSET Knowledgeable in SAP, Netsuite, Quickbooks, Xero and Microsoft Office. Writes and speaks English fluently. Reliable, determined and a good person.