ELIANA CAROLINA GARCIA ROSERO
Budget Controller / Administrative Specialist
Adress:10679 Spring Oak Ct. Burke VA. 22015 | Phone:- | Email-
CAREER OBJECTIVE
BA in Modern Languages, Master in Business Administration and International Commerce, with
more than 10 years of work experience in managing national and international suppliers, budget
management and logistics control, travel processes and regulations besides customer service in
person or by phone and e-mails, responsible of petty cash, equipment and services quoting,
auditing imports, and administrative duties such as letter writing with different purposes, update of
data bases, file processes etc.
Focused on the accomplishment of the goals that are put on my charge with full responsibility and
excellence in pursuit of personal satisfaction, client benefit and company benefit, with capacity to
handle different role, identifying problems, and giving solutions to situations that can compromise
the achievement of the organization goals. Promoting respect, punctuality, compromise and sense
of belonging among the coworkers, with a young, dynamic, independent, and modern attitude.
WORK EXPERIENCE:
•
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
•
MARINE CORPS COMMUNITY SERVICES (MCCS) – October 2022 – Currently
employed
POSITION: Administrative Specialist
DUTIES:
Plan, prepare, and submit budget reports on behalf of the Chief, FR. Track monthly
expenditures, purchase requests, local mileage claims, and other financial matters. Brief
the Manager monthly on funding execution rate.
Government Credit Card Holder, Use the credit card according to regulations, Keep
purchase reports up to date.
Serve as the Administrative Specialist for the Manager, Family Readiness
Branch. Responsible for the overall organization of the FR Branch SharePoint site,
Suspense Log, Reporting, and recordkeeping. Assists with special projects for the FR
Branch.
Prepare reports and other documents (e.g. Commander’s Guide) accurate and error-free
way. Ensures correct grammar, spelling, capitalization, punctuation, and appropriate
format in work prepared by self and others. Returns material needing correction to the
originator when necessary.
Accurately advise office staff on administrative and procedural requirements and
instructions.
Schedule meetings, appointments, and conferences in accordance with instruction from
the Manager. Takes notes at FR staff meetings. Reminds Manager of scheduled events
to ensure prompt and timely attendance.
Receive visitors and phone calls and accurately determines nature of request and refers
callers or visitors to appropriate staff. Personally answer routine and a variety of
technical questions in a timely and accurate manner and provides accurate information
when procedural matters are involved.
Use a variety of office automation software in support of the organization. Effectively
enhance the ability of the office to support overall mission requirements by frequent
utilization of spreadsheets, SharePoint, MS Word, Excel, Outlook Calendar, Canva and
other pertinent software.
Input and review timesheets for chain-of-command approval. Ensure timesheets are
approved by the deadline dates.
Provide World Class Customer Service with an emphasis on courtesy. Assist customers
and communicates positively in a friendly manner.
Adheres to safety regulations and standards. Use of required safety equipment and safe
work procedures. Promptly report any observed workplace hazards, and any injury,
occupational illness, and/or property damage resulting from workplace mishaps to the
immediate supervisor.
EMBASSY OF THE UNITED STATES OF AMERICA – July 2020 – July 2021
POSITION: Budget Controller - Administrative Management Assistant for Immigration
and Customs Enforcement - DHS
DUTIES:
✓ Responsible for the planning, coordination, implementation and execution of all required
activities in order to guarantee oversight and control of the budgeted funds for the ICE
Agency
✓ Budget Coordinator for operations of the groups conformed by Police, Prosecutors office,
Interpol etc. along with ICE agents
✓ Make sure all the expenses of each mission are covered so the mission can succeed.
✓ Audit invoices from each operation to make sure the funds given to the mission
correspond to the final expenses.
✓ Responsible for the procurement process to provide supplies to the different groups that
work in cooperation with the agency such as office supplies, tactic equipment, uniforms
etc. so these groups can perform in an accurate way,
✓ In charge of the disposal process of elements that were no longer needed by the groups
✓ Make sure all rents, vehicles, motorcycles that were part of the agreements with the
Colombian authorities were up to date with their documents and their contracts as well as
insurance policies were renewed on time
✓ Travel coordinator for all the trips of the agents and the groups inside and outside the
country
✓ Make sure all the people had the trainings required to be part of the groups.
✓ Budget for Payroll, housing expenses, education, travel, office expenses (supplies) etc.
for the people who work at the ICE Agency.
✓ Responsible for the Procurement process for the ICE Agency
✓ Responsible of the main bank account of the agency as well as the bank transactions.
✓ In charge of managing the budget released to cover agreements within Agencies that
cooperate with ICE
✓ In charge of the Reimbursement Process for Representational Events for the ICE
employees
•
✓
✓
✓
✓
✓
✓
✓
EMBASSY OF THE UNITED STATES OF AMERICA – March 2018 – July 2020
POSITION: Budget Controller - Security Assistant for the Regional Security Office
FUNCTIONS:
Manage and Control RSO Agency Budget
E2 Travel Coordinator-Arranger for RSO Agents, Investigators and Protective Detail
including CNP personnel for Trips with Mr. Ambassador (including Air tickets, Hotel
Reservations and Transportation during the Trip)
Responsible of Petty Cash of the RSO Office
Creation of Travel, Reimbursement and Representational Events’ vouchers for the RSO
FSNI Office and Protective Detail.
Responsible of logistics procedures related to the Regional Security Office requirements
Create Purchase Requests in Ariba and make the follow-up of each of them to fulfill the
agency’s needs with office supplies and general requirements.
Manage Supervisors’ schedule in order to arrange meetings, phone calls etc. according
to availability.
✓ Review accuracy and completion of the documents employees bring for security
certifications
✓ Translate documents
✓ Write letters to the high command of National Police, Government Members and other
institutions in order to ask for support during special events and Ambassador Trips. As
well as letter for different situations (Thank you, Condolences Letters etc.)
✓ Assist during Planning and arrangement of events such as 4 th of July, Christmas, Marine
Ball etc.
✓ Responsible for filing sensitive documentation of Embassy Personnel
✓ Customer Service to all Embassy Personnel via e-mail, phone or personally.
OC: Nelson Garcia Arenilla
TELEPHONE: +57 314 -
•
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
•
EMBASSY OF THE UNITED STATES OF AMERICA – July 2015 – March 2018
POSITION: Security Clerk for the Regional Security Office
FUNCTIONS:
Check security background of future employees
Check criminal records of personnel that is applying for a position in the Embassy
Review security information in order to create the Identification badges to the employees
after they finished their security certification process
Review accuracy and completion of the documents employees bring for security
certifications
Translate documents
Responsible of the RSO Data Base that contains all Embassy Personnel Information.
Responsible of the Embassy General Data Base for Events
Update the General Contacts Data Base of the office
Write letters to the high command of National Police, Government Members and other
institutions in order to ask for support during special events and Ambassador Trips. As
well as letter for different situations (Thank you, Condolences Letters etc.)
Planning and arrangement of events such as 4th of July, Christmas, Marine Ball etc.
Responsible of the File Room for the Regional Security Office
Responsible for filing sensitive documentation of Embassy Personnel
Customer Service to all Embassy Personnel via e-mail, phone or personally.
AWARDS:
For sustained high performance and quality support to the Regional Security Office and
the U.S. Mission in Bogota, Colombia (December 2017)
For dedication to the Regional Security Office and the Local Guard Program (June 2017)
For exceeding performance standards and maintaining a high level of productivity in spite
of significant staffing gaps and personnel turnover (June 2016)
OC: Nelson Garcia Arenilla
TELEPHONE: +57 314 -
DFS TECHNICAL SERVICES – November 2012 – July 2015
POSITION: Voucher Specialist / Administrative Assistant for US Military Group in
Colombia – Contractor for the Embassy of the United States of America
FUNCTIONS:
✓ Assistance for the direct supervisor in everything she needs
✓ Customer service with issues related to payments, reimbursements, petty cash and
schools.
✓ Use of DoD software related to budget and logistics
✓ Budget control of funds of USMILGP
✓ Process, verify and correct reimbursements and petty cash for USMILGP personnel
✓ Conciliations of US treasure accounts
✓ Check and make balances for MILGP funds
✓ Make reports with the invoices that have been processed and give these reports to the
vendor
✓ Control all the issues related to schools for the children of USMILGP members
✓ Process invoices according to MILGR rules
✓ Maintain contact with vendors in order to answer questions and keep them updated
✓ File voucher backups for further information
AWARDS:
✓ Excellent performance, initiative and dedication (June 2013)
✓ For outstanding customer service, performance, and dedication to the USMILGP,
Colombia. (June 2014)
OC: MAURICIO ARANGO
TELEPHONE: +57 310 -
•
SYZ COLOMBIA S.A.S. – January 2012 – October 2012
POSITION: Support Assistant
FUNCTIONS:
✓ Quoting Equipment for management and control of fluids.
✓ Processing of Purchase Orders
✓ Monitoring imports by air and marine
✓ Customer service by phone and personally
✓ Monitoring and evaluation of national and international suppliers
✓ Branding
✓ Paperwork for Visas
✓ Coordination of events for the company
OC: ALEJANDRO BUITRAGO
TELEPHONE: +57 316 -
•
PHLLIPPE COUSTEAU SCHOOL- January 2011 – December 2011
POSITION: Project Coordinator / Teacher
✓
✓
✓
✓
•
FUNCTIONS:
Customer`s Service
Write communication letters for students and parents
Control of petty cash
Project Coordination for bilingualism in the institution
OC: Elvira Rodriguez Garcia
ADRESS: CRA.112C # 75D - 83
TELEPHONE: -
PHLLIPPE COUSTEAU SCHOOL- January 2009 – December 2010
POSITION: Teacher
FUNCTIONS:
✓ Teacher of Foreign Languages (English and French) in all grades
✓ Project Coordinator for bilingualism in the institution
OC: Elvira Rodriguez Garcia
ADRESS: CRA.112C # 75D - 83
TELEPHONE: -
EDUCATION:
•
MASTERS
✓ Master in business management and Administration
EUDE Business School
July 2018
✓ Master in international commerce
EUDE Business School
July 2018
•
COLLEGE
✓ BA in Spanish, English and French
La Salle University
2014
•
SCHOOL – HIGH SCHOOL
✓ Academic Bachelor
La Enseñanza Cardenal Luque School
2005
•
LANGUAGES
✓ English C2
✓ Spanish C2
•
COURSES
✓ Business Analysis
ETHOS Learning
2023
✓ Business Finance
ETHOS Learning
2023
✓ Exports, Imports and Trade Compliance
ETHOS Learning
2023
✓ Counterintelligence Awareness and Reporting for DOD
ETHOS Learning
2023
✓ 101 Working in a Regulated Industry
ETHOS Learning
2023
✓ Business Ethics and Corporate Culture
ETHOS Learning
2023
✓ Crisis Management: Business Continuity
ETHOS Learning
2023
✓ Characterization of the Financial Sector
SENA
2009
SKILLS:
✓ Microsoft Office (Microsoft Outlook, Access, Excel, Power Point, Word)
✓ Programs related to Travel and Procurement (Government and non-Government)
