Bobbi-Anne Lombardo--
A highly organized and detailed administrative professional with over 15 years of experience
dedicated to providing thorough and skillful support to C-Level executives, entrepreneurs and their
teams.
Independent Contractor
May 2018 – Present
Executive Virtual Assistant
Provide a wide variety of support services to multiple US based clients allowing them to focus on the
bigger picture
• Inbox and Calendar Management
• Manage social media content and creation across various websites and apps
• Coordinate detailed Domestic and International Travel
• Process online payments, purchases and track invoices
• Arrange agendas, meetings and minutes
• Create weekly reports based on the needs of clients or current projects
Verts Mediterranean Grill– New York, NY
November 2016-September 2017
Executive Assistant to Founders/Co-CEO’s
Responsible for providing all aspects of administrative support to the CEOs under limited supervision
while handling specialized situations independently and confidentially.
• Served as primary support personnel to CEOs and office as a whole
• Maintained schedules and calendars by planning meetings, conferences and travel
• Prepared documents, created and edited presentations and materials for meetings
• Responsible for CEOs expense reconciliation; prepared and tracked expense reports
• Served as CEOs gatekeeper both internally and externally
• Followed up with key contributors and maintained timelines for projects
• Tracked and maintained restaurant Yelp reviews on a monthly basis
• Scheduled employees for all restaurants throughout Texas and the East Coast on a weekly
basis
• Administered various human resource plans and procedures for all company personnel
• Assisted in the development and implementation of personnel policies and procedures
• Participated in developing department goals, objectives and systems
• Conducted new employee orientations and onboarding
• Executed engagement and retention strategies including exit interviews for continual
learning
• Maintained compliance with federal and state regulations concerning employment
• Managed worker’s compensation, unemployment and employment verification
• Responsible for administration and optimization of HR information system (PeopleMatter)
PledgeMusic– New York, NY
July 2013 – August 2016
Executive Assistant to Founder & Chief Strategy Officer
Supported the Founder/Chief Strategy Officer with the day-to-day operations to ensure the business
was operating effectively. Interacted daily with all levels of the organization to enhance the culture
of the company.
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Handled diverse range of administrative and executive support-related responsibilities
Managed active calendar of appointments and meeting coordination
Arranged complex and detailed international travel plans, itineraries, and agendas
Answered and screened incoming calls
Provided a bridge for communication between executives and internal teams
Prepared and tracked expense reports and receipts
Supported the company's operational needs (scheduling/catering large group meetings,
reserving conference rooms, recording minutes)
Zirtual– Virtual
January 2013 – July 2013
Executive Virtual Assistant
Dedicated assistant to several US based clients to create and enhance the perfect work/life balance.
• Located and secured office or co-working space and solicited price quotes from various
vendors
• Prepared research reports and presentations around market data
• Screened and filtered emails in order to organize inbox
• Managed scheduling and calendaring
• Coordinated travel and arranged appointments both personally and professionally
• Processed online payments and purchases
• Planned events, handled social media management and responsible for lifestyle organization
Morale, Welfare, & Recreation Department– Catania, IT
May 2010 – April 2011
Clerk-Information, Tours & Travel Office (ITT)
Served as primary point of contact between military and civilian community members and local
national tour operators, hotel operators, and other ITT offices within Europe to provide a smooth
and organized travel and ticket-booking service for the military community.
• Answered and screened calls for specific activities and general travel information.
• Collected monies for reservation and deposits, issued and stamped receipts, and created all
required reports while maintaining correspondence files for activities.
• Occasionally acted as tour escort.
• Made hotel reservations and referred patrons to other ITT’s, USO’s, and lodging locations
throughout Europe.
• Provided directions and information on various locations, restaurants, and shops throughout
Sicily/Italy.
• Responsible for inputting and tracking daily activities, extended trips, and travel information
on web portals.
• Used accurate and current advertisements to keep bulletin boards and marquees up to date.
• Responsible for keeping the office tidy and clean both inside and outdoors.
• Performed other miscellaneous duties as assigned.
RWD Executive Search – New York, NY
March 2007 – June 2008
Executive Assistant
Provided administrative support to the President, Partners, Research Department, and Recruiting
Team of RWD Executive Search. The firm specializes in job placement for senior executive positions
in the areas of Finance, Capital Markets, Investment Management, Technology and Operations.
• Represented the firm in a highly professional manner through general correspondence,
phone contact and in-person interactions with both candidates and clients.
• Assisted with the preparation and proofreading of detailed executive assessment profiles
and business proposals.
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Coordinated in-person and/or video interviews for candidate and client meetings.
Prepared marketing materials for new business development meetings via PowerPoint.
Managed travel arrangements and itineraries for the Partners and executive candidates.
Maintained automated and non-automated files of executive candidates.
Ensured the confidentiality and integrity of the executive search process.
Managed and coordinated senior management executive calendars and schedules.
Compiled status reports for ongoing executive search projects to be used both internally and
for client communication.
Created and maintained invoicing of reimbursable expenses for executive projects.
EDP World Inc. / Hyatt Leader Ltd. -New York, NY
September 2006 – March 2007
Administrative Assistant/Front Receptionist
Served as primary point of contact for multiple search firms and liaison between management, sales
teams, recruiters, contract employees, clients, and vendors.
• Answered multiple phone lines for three separate companies within one office.
• Prepared and routed all mail via post office and messenger service.
• Responsible for the inventory and ordering of all company office supplies.
• Typed and handled all official correspondence and company documents in draft and final
forms.
• Coordinated and maintained daily attendance as well as annual vacation records for over 30
departmental employees to ensure proper personnel & payroll coordination.
• Responsible for inputting and tracking job postings on web portals.
• Prepared and maintained expense invoices and company spreadsheets.
EDUCATION:
Adelphi University, Garden City, NY
Bachelor of Arts; Sociology
Dean’s List Recipient: Fall 2000
2003
