Bindu Manoj

Lead Document Controller Bindu Manoj Mob. - Alappuzha, Kerala, India E-mail:- Professional Summary 14 years of Experience in Data Management and Document Control Field with excellent communication and organization skill in International Companies for Engineering/ Construction/ Oil and Gas Sector. Excellent Management, Communication, Organization and Interpersonal skills. Expert with the Methodology and Procedures of Document Management. In-depth knowledge of Management, Transfer, Preservation and Maintenance. Extensive experience of working under work-share environment with multiple offices. Technical Skills: • • Document Control Management Process. Electronic Document Management System (EDMS) - Petrocept, Petrocept DC, Capital Projects, Aconex and DOC.UK. • • • Software Proficiency : MS Office Word-Excel-PowerPoint-Access, Adobe Acrobat File transfer tools (e-Room, FTP and SharePoint, Client server-UNICA). Hardcopy and Softcover documents storage, maintenance and quick retrieve Educational Qualifications: • • • • Graduation in B.Sc. Computer Science, St. Aloysius College, Jabalpur, India. Diploma in Computer, Oxford Software and Hardware Institute, Jabalpur, India. Certificate Course in Visual Basic and Web Designing, Micrologic Computers, Kerala, India. Certificate Course in SQL Programming & Oracle 7.0, Institute of Info Technology, Jabalpur, In dia. Strengths: • • • • • • • Strong leadership qualities (supervise, control, train as & when required and motivate team working under). A good team player and ability to work under minimum supervision. Ability to relate and interact successfully with a multi-cultural workforce at all levels. Ability to work well in a team. Successfully handled Final Turnover Documentation in major Projects. Possess Strong Communication and interpersonal skills. Language skills - Excellent oral and written communication skill in English, Hindi and Malayala m. Lead Document Controller Professional Experience: Company - Petrofac International Ltd., Sharjah, U.A.E. Duration : Feb. 2006 to May 2020 I started my carrier in Petrofac as Secretary, with experience, hard work, dedication and knowledge promoted to Lead Document Controller. During these 15 years journey I have worked as junior Document Controller, Client Document Controller, Document Controller, Senior Document Controller and finally Lead Document Controller. Gained vast experience in document management and ability to work in different work culture with different Clients. Even got chance to visit site office in Russia. Projects, Client and responsibilities detailed below: Achievements: Organizational Skill - Leadership qualities, Team Management, Quality and Time Values, Meeting coordination and Client interactions EDMS( Capital Project, Petrocept, Petrocept DC, Aconex ) Setup and process knowledge Final Documentation - Manual preparation, checking, formatting and submission. Software Knowledge – MS Word ( Formatting, Table of Contents ), MS EXCEL (Reports, Pivot Tables, micros, tracking documents live) Project –Onshore Processing Facility (OP F) COMP RESSION PROJECT Client – Sakhalin Energy Investment Company Lt d. (Sakhalin Energy), Russia Duration – July. 2017 – Jan. 2020 Designation – Lead Document Controller Project Scope - The scope of work includes inlet separation and feed gas compression facilities, a new flare system, utilities, substations and associated buildings, a temporary beach landing facility, refurbishment of the existing camp, temporary site facilities for Sakhalin Energy and Petrofac, as well as brownfield tie-ins to the existing OPF Job Responsibility • • • • • • • Setup of Document Control team. Preparing and updating Procedures. Providing required details in Setting Up EDMS System as per Project and Client Requirement. Training supporting DCs regarding EDMS Process, Document Control Procedure, documents Workflow and Maintaining Quality. Preparing and Issuing Reports (Daily Report – documents pending in DC workspace, Weekly Report – Documents awaiting SEIC Acknowledgement, Monthly Report – Document overdue with SEIC/RDI), Resolving day to day query from Management, Disciplines, supporting DCs (Sharjah, Site, Satellite Office). Supervise and monitor Document Control Dept. Lead Document Controller • Preparing Transmittals and Register checking and updation. Project Title - Jazan Refinery Project – North & South Tank Farm (Saudi Arabia) Client - Saudi Aramco, Jazan, Kingdom of Saudi Arabia Duration - Sept. 2016 to June 2017 . Designation - Senior Document Controller Project Scope - North Tank Farm - Construction of blending system, refinery effluent treatment system, truck loading facilities and fire training area of the Jazan refinery. South Tank Farm - Construction of crude tanks 1 – 7 and crude tankage support facilities Job Responsibility • • • • • Responsible for Uploading the documents with attributes in Documentum. Co-ordination with Design team for issuance of drawings/documents to Client. Handling large database using Petrocept (Oracle based), generating reports on documents which required reply/action from Design Team. Release of engineering drawings/documents to Client and all concerned Sending and receiving the documents via e-Room and FTP Server. Project Title - Laggan Tormore Client - Total E&P UK Duration - March 2013 to August 2016 Designation - Senior Document Controller Project Scope- The Laggan-Tormore project involves the development of and construction of a gas processing plant and export pipeline. Job Responsibility • • • • • • • • • Handling Vendor Documents (Electrical, Instruments and Telecom) Interaction with vendors on submission of documents. Distribute documents electronically to all disciplines and branch offices as per distribution matrix. Release of engineering drawings/documents to Client and all concerned. Uploading and Downloading documents in Client Server (DOC.UK) by filling all attribute details and releasing workflows. Preparing TDR and VDR Reports from Petrocept and distributing to Client as per their requirement. Submission of MRBs to Client. RLMU updation and distribution to concerned discipline. Constant Monitoring and providing status report of Final documents to higher Management. Dossier Index Preparation and submission to Client Project Title - South Yoloten Gas Field Development Project Client - TURKMENGAS Duration - August 2011 to February 2013 Project Value - 3.98 Billion $ Designation - Document Controller Lead Document Controller Project Scope - Earthworks, Infrastructure, Soil Investigation and Topographic & U/G Survey Works of South Yoloten Gas Field Development Project. Job Responsibility • • • Handling Sub Contract Engineering documents from AKER, JAKARTA, LTG, Petrofac Mumbai, Jacobs, Shasme, Anewa and BASF. Distributing of Documents to concerned Discipline and subcontractors as per Distribution Matrix, Transferring documents through e-Room, FTP and WebTop. TMG (Client): Transmittal Preparation, distribution and log updation. Project Title - ADCO – ASAB Oil Field Project Duration - August 2009 to July 2011 Designation - Document Controller/ Delivery Secretary Client - Abu Dhabi Company for Onshore Oil Operations (ADCO) Project Scope - Provide engineering, procurement and construction (EPC) services to production capacity of the Asab field. upgrade the Job Responsibility • • • • Worked with Delivery Management Team – Memo’s Preparation for MR, TBE and PRs, Outgoing Correspondence to Client (ADCO), Un-priced PO Package and QC Inspection Package. Worked as Document Control handling VDR Documents – Mechanical & Instrument, TDR Documents, Log updation and Distribution. Weekly issuing VDR exceptional Report. Handled Softwares - Petrocept, Documentum. Transferring Data Packages – FTP & eRoom. Project Title - KARACHAGANAK – 4TH STABILISATION SW Designation - Client Document Controller Duration - August 2006 to July 2009 Client - Karachaganak Petroleum Operating BV Project Scope - Engineering services contract and detailed engineering, procurement, management and commissioning support. construction Job Responsibility • • • • Keeping track of documents like TDR Register, Comment Sheet Register, TQ Register, CR Register, CRL Document Register, Temporary Facilities Document Register and Documents coming for Client's Signature. Preparing Comment Sheets for Technical Documents issued for Review and distributing to Client. Preparing Transmittals for Comments received from Client on Technical Document and distributing to Petrofac Internally. Distributing Vendor Documents, Inspection Reports and Inspection Release Notes to Client. Project Title - SIOL Duration - February 2006 to November 2006 Designation - Project Document Controller/ Project Secretary Lead Document Controller Client - Shell Iran Offshore Ltd. Job Responsibility – • • • • Preparing & Issuing Transmittals to the Client and distributing internally to the concerned discipline, keeping the TDR Register updated. Collecting timesheets weekly from each discipline and preparing timesheets Report. Distributing the documents received from Clients internally to the concerned Discipline. Weekly submitting the TDR Register to the Client. Summary of Responsibilities • • • • • • • • • • • • • • Setup of Document Control team at Contractor Office, Site and SatelliteOffice. Preparing and updating of Document Control Procedures for Technical, Vendor and Subcontractor. Providing required details in Setting Up EDMS System as per Project and Client Requirement. Training supporting DCs regarding EDMS Process, Document Control Procedure, documents Workflow and Maintaining Quality. Maintaining relationships with team members, designers and suppliers to ensure Customer satisfaction is continued throughout the project lifecycle. Preparing and Issuing Reports (Daily Report – documents pending in DC workspace, Weekly Report, Monthly Report – Document overdue with Client/Vendor/Subcontractor). Resolving day to day query from Management, Disciplines, supporting DCs (Contractor Office, Site, Satellite Office). Data Entry in all required Field for the applicable Project documentation. Supervise and monitor Document Control Dept. Transmittal management (team quality/ accuracy checking). Final Documentation Submission - MRBs, Installation Operating Manual and Design Dossiers to Client. Red Line Markup (RLMU) updation and distribution to concerned discipline. Constant Monitoring and providing status report of Final documents to higher Management. Maintaining document control files (hard copy / soft files), Document control filing for the soft and hard copies of project documentation and emails as required by the Project and Client requirement. Personnel Details: Date of Birth Sex : : - Female Marital Status : Married Nationality : Indian Driving License : Possessing Valid U.A.E Driving license Language Known : English, Hindi and Malayalam