Beatrice Ndukui

BEATRICE N. NDUKUI 📞 +254 - | ✉-| 📍 Nairobi, Kenya PROFESSIONAL SUMMARY Highly organized and detail-oriented Personal, Executive, Administrative, Customer service and office administration Assistant with over 3 years of experience providing high-level administrative support to senior executives. Adept at managing complex schedules, coordinating meetings, handling confidential information, and ensuring seamless executive operations. Skilled in stakeholder management, travel logistics, and document preparation. Strong problem-solving ability, excellent communication skills, and a proactive approach to executive support. TASK EXPERTISE           Calendar & Appointment Management Executive Travel Coordination & Itinerary Planning Report & Presentation Preparation Meeting Support & Minute Taking Confidential Correspondence Handling Office Operational Support Multitasking & Time Management Cross-Departmental Communication Inbox & Call Screening Stakeholder Liaison PROFESSIONAL EXPERIENCE Executive Assistant Africa Centre for Security, Governance & Research Jan 2022 – Dec 2024     Managed and prioritized the Executive Director’s calendar, appointments, and confidential tasks. Coordinated executive travel arrangements including bookings, visas, and detailed itineraries. Screened and responded to phone calls, emails, and digital communications. Prepared reports, slide decks, and briefing materials for internal and external meetings.    Attended meetings, documented minutes, and followed up on action points. Acted as a liaison between the Director and internal departments, ensuring timely task completion. Oversaw inventory and administrative support for both office and operational function. Front Office Administrator J. Ngumo Mbogo & Co. Advocates Jan 2019 -Dec 2021      Managed the front desk, received clients and directed them to the appropriate departments for legal counsel. Scheduled client appointments and maintained the office calendar for court dates and meetings. Handled incoming calls, emails and correspondence with professionalism and confidentiality. Organized and maintained legal files and client records for quick and efficient retrieval. Coordinated office supplies procurement and supported general administrative duties to ensure smooth daily operations. National Steering Committee on Peace and Conflict Intern Jan 2018- Dec 2018      Supported inventory and logistics management for peacebuilding programs. Assisted in organizing Supported in organizing community forums and stakeholder dialogues stakeholder dialogues and community forums on conflict resolution on conflict prevention and resolution. Contributed to drafting policy briefs and reports on security and governance issues. Assisted in the coordination of training workshops for community leaders and peace ambassadors. Conducted field visits to assess and document peacebuilding efforts in various region. EDUCATION Bachelor of Arts in International Relations & Diplomacy | Riara University | July 2024 Diploma in International Relations & Diplomacy | Riara University | April 2018 TECHNICAL PROFICIENCIES                . CRM- Expensify, Zoho Asana Canva Calendly 1Paasword Notion Slack Google Sheets Google Slides Google Docs Google Calendar Google Mail Microsoft Excel Microsoft Teams Microsoft Powerpoint REFEREES Mr. Kuria Kanyingi – Deputy Director, Africa Centre for Security, Governance & Research 📧-| 📞- Mr. Jonathan Ngumo – Advocate, J. Ngumo Mbogo 📧- 📞- Ms. Evelyn Waithera – Team Leader CCI Kenya. 📧-| 📞-