Bareng Felicia Masipa

PERSONAL DETAILS Surname: Masipa Name: Bareng Felicia Gender: Female Date of birth: 04 September 1984 Age: 40 yrs Address: Naturena, Johannesburg South, 2095 Nationality: South African Contact Details:- Email: - Home Language: Sesotho Other Languages: English, Zulu, Sepedi, Xhosa, Afrikaans Nationality: FBJ Masipa’s Resume , Page 1 of 7 South African Executive Summary I am a seasoned and dynamic PA and Community Volunteering Coordinator with experience in various sectors spanning over 15 years in different administrative roles. In the last 5 years I have held Coordinator position within the Naturena High School Community, In the 10 years I have held a Personal Assistant position to a CEO in BRICS (Brazil India China South Africa) including Personal Assistant to the COO of the same company. I was also employed by a Financial Company - KPMG, as a Business Unit Administrator/Secretary. I am a dynamic professional who is passionate about supporting executives and managers in the daily management of activities to enable a smooth and uninterrupted running of the business. I have a clear logical approach with a practical flair for problem solving and a drive to see things through to completion while following policies and procedures. I have an eye for detail, technical skills as well as excellent interpersonal skills. Throughout my 10 years in the Financial and Global Media Sector, I have gained the necessary knowledge to provide efficient services and on time, developed essential relationships and connections to support organizational goals and values. I have coached new administrators/secretaries in the company to enable skills and knowledge transfer. I thrive in a fast paced, results-oriented environment requiring a high degree of flexibility whilst also maintaining business disciplines. I am an articulate, confident person who relishes challenges and working under pressure while demonstrating accuracy and thoroughness. My greatest strengths are communication, integrity and the ability to understand technical information, giving and receiving feedback positively. Objective • I am energized by the new prospects of the organization following the redesign to new dept or small companies and I look forward to providing support to all my colleagues, new and existing senior managers and executives by providing exceptional services including personal assistant services, coaching and onboarding of new members (if needed), management of schedules and diaries for effective time management as well as travel management and all other administrative support functions, to meet the growing demands of the new organization • I am looking forward to advancing the skills of fellow new local and international colleagues by assisting with coordinating onboarding, training and upskilling to enable skills transfer where required. FBJ Masipa’s Resume, FBJ Masipa’s Resume , Page 2 of 7 Job Experience Summary Company Position Held Old Mutual Insure PA to Customer Relations Exec Period Sept 2023 to Mar 2024 Naturena High Community Sch Coordinator/Administrator Sept 2021 to date BRICS PA to CEO and COO Mar 2018 to Aug 2019 KPMG Administrator/Secretary Oct 2010 to Aug 2016 21st Century Executive Secretary Aug 2009 to Mar 2010 Kaufan Levin Associates Executive Receptionist Jan 2008 to Feb 2009 MTN Call Centre Agent Oct 2006 60 Oct 2007 Letsibogo Publishing Secretary/Receptionist June 2006 to Sept 2006 Birchwood Hotel Learnership Program Apr 2004 to Apr 2005 Detailed Job Experience Summary Company OLD MUTUAL INSURE • • • • • • • • • • • • • Position Held PA to Executive Period Sept 2023 to Mar 2024 Maintains confidentiality of information Arrange functions, book venues and make travel arrangements Manages diaries Completing tasks of a personal nature on behalf of the Executive Minutes taking and developing reports, presentations and correspondence High level of contact with internal and external stakeholders Processing of Purchase order numbers on the system Capturing of supplier invoices for payments to be processed Managing all payment requisitions for suppliers Responsible for office infrastructure e.g. office equipment and stationery Accountability of the departmental budget Manages queries on behalf of managers and performs delegated tasks Recon of the company credit card Maintaining up to date departmental records e.g. contact list, leave records and mail list etc. FBJ Masipa’s Resume, FBJ Masipa’s Resume , Page 3 of 7 Company Position Held NATURENA COMM HIGH SCHOOL Coordinator/Administrator • • • • • • • Period Sept 2021 to date Coordination of meeting between the Naturena Committee and the dept of Education MEC’s office, and the dept of Infrastructure and Development Offices regarding building of a new high school in Naturena Liaising and updating both offices and the committee members concerning new developments via email and in face-to-face meetings Being privy to sensitive and confidential information Organizing and giving way forward with matters arising to the community Organizing venues where meetings when needed Liaising with education sectors concerning unregistered pupils and placements Updating the new high school’s parents concerning the latest developments and way forward Company BRICS • • • Position Held Personal Assistant Period Mar 2018 to Aug 2019 Manage personal affairs of the CEO and COO Diary Management – for both CEO and COO Travel Management - assisting the CEO and COO with their day to day matters as they arise; • Organising international Visas CEO and COO, advising on foreign cash at Travel Agency; assisting their team members when needed • Liaising with other offices internationally concerning accommodation bookings for international Executives • Being privy to sensitive and confidential information • Accounts/Claims: compiling and help process everyone’s company credit card claims, personal claims and overseas allowance claims with different currencies; and conference bookings • Planning and organising successful team sessions and company events timeously as needed; including outside functions; i.e. lunch/dinners and farewells; • Postage – posting and delivering of mail to all as needed • Policies – advising managers with all work related policies, and finding more information • Work station arrangements – doing all admin and arranging the companies equipment related to new employees, welcoming and inducting them; explaining company travel and access card policies – liaising with security - office keys and travel related matters • Arranging safety inductions with the Safety dept • Stationery orders for all in the department • Onboarding – students on Development Courses Reason to leave: Maternity FBJ Masipa’s Resume, FBJ Masipa’s Resume , Page 4 of 7 Company Position Held Period KPMG Office Administrator Sept 2014 to Aug 2016 Was employed at KPMG as Financial Services Business Unit Administrator and the duties entails: • Diary management and Executive Assistant duties for three Associate Directors • Office management • Planning and booking CA’s Trainees for private clients • Knowing clients’ year ends to be able to book staff for their interims and final audit • Pulling out of expenditure reports for budget monitoring • Managing of charge codes for budget purposes • Monitoring the idle register and the time charged to the idle code Reason to leave: Opportunity at BRICS Development Administrator • • • • • • • • Planning and administering employees and trainees on trainings Scheduling and bookings of training sessions Booking dates on the company training calendar for trainings Maintaining training records both manually and electronically Compiling reports for the training manager Arranging training; venues for training and catering as required by business unit Learning and development administrator duties Typing duties and general administration Typist • • • • • • • • • • July 2012 to Aug 2014 Oct 2010 to Jun 2012 Employed at KPMG Financial Services as a Typist and the duties entailed: Typing of financial statements Updating and editing of financial statements Printing of financial statements according to client requirements Record keeping of all Financial statements Ordering and distributing of stationary for the Financial Services department Receiving & distribution of mail: internal, external, courier & post Establishing, monitoring effective filing system Booking of boardrooms, refreshments, lunches for internal and external trainings General administration duties Company Position Held Period 21st CENTURY Executive Secretary Aug 2009 to Mar 2010 Worked at 21st CENTURY as an Executive Secretary to two Directors and the duties entailed: • • • • • • Diary management Minute taking and distributing Travel arrangements and documents management/filing Screening calls Preparing reports, agendas and other documents Project/ Event management (Arrange venue, equipment & attendance register) FBJ Masipa’s Resume, FBJ Masipa’s Resume , Page 5 of 7 • • Sending and receiving courier parcels Claims - Compiling and sending out of commission statements; invoicing ivoicing and liaising with the Finance department Reason: Reason to leave: Contract position Company Position Held KAUFAN LEVIN ASSOCIATES Period Executive Receptionist Jan 2008 to Feb 2009 Worked at Kaufman Levin Associates as an Executive Receptionist and the duties entail: • Screening calls for management and/or for the MD • Ordering company stationery and distribution • Making travel arrangements for the executives • Diary management for the Managing Director • Updating client reports on the server • Follow ups on client queries • Making boardrooms bookings for relevant stakeholders • Emailing reports to clients; receiving and distribution of faxes • Printing of monthly phone reports; Liaising with couriers • Processing claims for temporary field workers • Arranging local staff events • Managing driver and cleaners time sheets • Signing and receiving of deliveries • General office work Reason: Contract position Company Position Held Period MTN Call Centre Agent Oct 2006 60 Oct 2007 Worked at MTN Call Centre as a Call Centre Agent and duties entailed: • Calling MTN customers to update their details and enquiring about theiraccounts • Informing clients of other possible cell phone upgrades or queries, also if they may have any other needs Reason to leave: Contract position Company Position Held LETSIBOGO PUBLISHING Secretary/Receptionist Period June 2006 to Sept 2006 Worked as part-time Secretary to the Director of Letsibogo Publishing, duties were: • Calling MTN customers to update their details and enquiring about theiraccounts • Postage • Faxing and emailing • General Admin duties • Filing and co-coordinating with clients • Receiving and banking cash, when instructed Reason: Resigned, opportunity at MTN FBJ Masipa’s Resume, FBJ Masipa’s Resume , Page 6 of 7 Company Position Held Period BIRCHWOOD HOTEL Learnership Programme Apr 2004 to Apr 2005 Worked in a learnership program, with practical, and duties were: • Documents filing and co-coordinating with clients • Receiving and banking cash, when instructed • Assisting in Project Management • Conference layouts • Food and beverages knowledge • Studying of foreign cultures also included learning at least one foreign African languages Reason: Certification Education and Qualifications Avo Vision Financial Literacy 2024 Naturena Primary SA-SAMS 2023 Birtchwood Hotel Hotel Management Learnership 2004 Wits UNI School Computer Course 2003 Educon Computer College Typing 2002 Secretarial Course Havatech Training College 2000 Bosmont High School Matric 2001 References Naturena Chairperson Lebo Billy - BRICS Journal Roxanne Francis (HR Manager) - KPMG: Jabu Ncala (HR Personnel) - Kaufman Levin Associates Angela Wade (Accountant) - MTN Call Center Manager Mark Meikel-Braes (Manager) - Letsibogo Publishers Mrs. Pauline Makgato (Director) - Havatech Mr. Tlou (Director) - / 6974 CJB High School Mr. Godfrey (Principal) Tel: - FBJ Masipa’s Resume, FBJ Masipa’s Resume , Page 7 of 7