BARBARA JUNE M.
QUINTO
PROJECT SITE ADMINISTRATOR / RETAIL ADMINISTRATOR /
EXECUTIVE ASSISTANT
EDUCATION
PROFESSIONAL
SUMMARY
Highly
dependable
and
wellorganized Executive Assistant who
works with a sense of urgency to
anticipate the needs of C-suite
executives. Thrives in a fast-paced,
dynamic environment. Skilled at multitasking
and
maintaining
strong
attention
to
detail.
Employs
professionalism
and
superior
communication skills to meet client
and company needs. With extensive
experience in the coordination,
planning, and support of daily
operational
and
administrative
functions in a highly confidential
environment. Anticipating helping the
company’s
productivity
and
efficiency. Created processes and
procedures in tracking and filing.
CONTACT
PHONE:
-
EMAIL:-
HOBBIES
Singing
Ballroom Dancing
Loves to play cooking games
Penn Foster College (Distance Learning)
2010
Associate Degree in Business Management (undergraduate)
University of Santo Tomas
1988 - 1989
College of Architecture and Fine Arts (major in Interior Design),
undergraduate
WORK EXPERIENCE
North Gate WLL Project Site Administrator (Dafna Villa Project)
June 2021 – December 2021
Processing contractor/s submittals (shop drawings & materials) and
transmitting to consultant for review/approval promptly keeping in mind
the milestones deadline per discipline. Processing includes data entry to
the tracker providing my reference. Once the consultant is done with
their review/approval, transmits back to the contractor/s.
North Gate WLL Retail Administrator (North Gate Mall Project)
October 2016 – June 2021
Provided administrative services to the Retail Design & Delivery
Department dealing with tenants, managing tenants’ files (gate pass,
permits, and all other documentation before the start of fit-out work until
completed), worked hand in hand with Tenant Coordinators. Scheduled
and maintained meeting calendar with Tenants and managed minutes
of meeting distribution to attendees. Created and maintained
computer and paper-based filing and organization systems for records,
reports, and documents.
Equinox S.P.C. / North Gate WLL Executive Assistant
May 2006 – September 2016
Managed and maintained executive calendar, email, and travel.
Composed business correspondence, memos, letters, and others.
Sorting and distributing including email, and snail-mail.
Prepared meeting minutes.
Created and maintained computer and paper-based filing and
organization systems for records.
Assigned and monitored clerical and secretarial functions of other
admins. Assisted in the training and orientation of new staff on office
equipment, arranged with IT to set up new computers, and logged new
employees in the database. Supervised office staff and was involved in
the evaluation of performance for new admins.
Handled inventory, procurement, and control of office supplies and
office equipment and maintenance of the same. Ensured operation of
office equipment.
Read and review memos, letters, and other related matters and
determine significance; disseminate to pertinent individuals in a timely
manner.
Prepared reports and presentations.
Central point of archived files.
Provided clerical and general office support to other offices.
Delegated tasks and responsibilities to other admins when appropriate.
Perform customer service when needed. Resolved problems from level
end prior to escalating to higher executives.
Equinox S.P.C. Secretary
May 2004 – 2006
Answered telephone calls maintain diaries, arranged meetings,
message taking, filing, and managing databases
Teletech, Customer Service Representative
February 2004 to May 2004
Attended inquiries, complaints, and porting in & out issues and technical
assistance to Sprint (US telecommunication company) subscribers.
Influent Phils., Customer Contact Associate
October 2003 to February 2004
Communicate by phone with external parties to solicit orders for goods
or services.
Convergys, Customer Service Representative
July to September 2003
Communicate by phone with external parties to solicit orders for goods
or services.
Isometric Enterprises, Executive Secretary
September 1994 to February 2003
Provided secretarial services mainly to the Executive, Administrative, and
Sales & Marketing Departments in the scheduling of appointments,
documentation, encoded; and attended to concerns of internal and
external customers.
Redisol Inc, Sales and Marketing Secretary
February 1992 to September 1994
Assisted all sales staff with their requirements. Entertained walk-in and
call-in clients. Prepared invoices, delivery receipts, and quotations.
Scheduled appointments of each sales staff. Responsible for the
issuance of samples to sales agents. Filing of all records for the sales
division.
Plastic Group Philippines, Sales Assistant
September 1990 to February 1992
Helped the sales staff with their daily requirements before meeting with
clients. Prepared job orders, invoices, and delivery receipts.
Ateneo de Manila High School 1965 Secretariat, Secretary
January 1990 to June 1990
Assisted the jubilarians with all their activities lined up for the year.
SKILLS
Adept in MS-Windows
Office Administration
Designing and Maintaining Filing System
Communication & Correspondence
Excellent Interpersonal skills: the ability to work well with all levels of
internal management and staff, and outside clients.
Travel Management
Calendar Management
