Athena Alvarina

Athena Mybelle Alvarina Virtual Administrative Assistant Philippines • - •-• Linkedin __________________________________________________________________________________ Professional Summary My services are designed to support C-level executives and business leaders by streamlining operations and optimizing daily workflows. I manage schedules, emails, and critical communications and oversee administrative processes, allowing executives to focus on high-level decision-making. In addition, I provide support in social media management, content creation, and lead generation to amplify brand presence and engage target audiences. But what sets my services apart is the delivery of actionable insights that drive business growth and long-term success, lightening the workload and enhancing operational efficiency. __________________________________________________________________________________ Core Competencies ●​ Calendar & Inbox Management ●​ Project and Team Management Assistance ●​ Contract Creation ●​ Email & Communication Management ●​ Data Entry Management ●​ Planning & Organization ●​ Document Preparation ●​ High-Level Executive __________________________________________________________________________________ Tools Proficiency Project Management & Time Tracking: Asana, Toggl, Clockify,ClickUp, Notion,Monday.com,godaddy Communication & Email Management: Google Workspace, Slack, Microsoft Outlook, Zoom, Calendly Data Entry & Management: Google Sheets, Microsoft Excel, Airtable, Zoominfo, Salesintel Document Preparation & Signing: Microsoft Word, Docusign, Hello sign Social Media Management: Canva, Hootsuite, Buffer, CapCut, Descript,toggl,meta,plannable Creative & Content Tools: Loom, Fireflies.io, Notion, ChatGPT, Midjourney CRM: Eagle CRM,ZOHO, Reisift,Zoominfo __________________________________________________________________________________ RELEVANT WORK EXPERIENCE Magellan Business Sales, Australia​ Seasonal Executive Administrative Assistant (Founder/CEO) Sept 2024 – Jan 2025 ●​ Managed Social Media platforms, created content, and developed strategic content plans to enhance brand presence. ●​ Designed graphics and logos using Canva, ensuring visual consistency across marketing materials. ●​ Produced learning materials and Executive Coaching Worksheets to support leadership development. The Wright Method, Australia Seasonal Executive Administrative Assistant (Founder) Sept 2024 – Jan 2025 ●​ ●​ ●​ ●​ Developed content strategies and managed website and social media platforms. Created engaging content, including workbooks, presentations, and graphics Managed CRM (EAGLE CRM) for efficient client relationship tracking and outreach. Conducted targeted lead generation and data management tasks. JH Auto Care Services, Philippines Sales and Marketing (2019 – December 2024, Part-Time) ●​ ●​ ●​ ●​ ●​ ●​ ●​ ●​ Provided onsite and virtual support to promote Japan surplus vehicles imported via a made-to-order process. Managed client relationships by responding to inquiries across social media platforms and engaging with customers in person. Created marketing materials, including creatives and promotional content, to showcase vehicle options effectively. Developed and implemented marketing strategies to attract and retain clients, including discounted pricing and special deals. Ran basic Facebook ad campaigns to increase visibility and generate leads. Oversaw data management tasks, ensuring accurate records of client interactions and sales. Designed strategies to enhance customer engagement and boost sales through targeted marketing efforts. Worked on a flexible, part-time basis, adjusting work hours based on availability to meet business demands. Trak Capital Ltd, Birmingham, AL​ Executive Administrative Assistant (CEO) 2023 – July 2024 ●​ Conducted web research, gathering and analyzing data to support project objectives and decision-making. ●​ Managed social media accounts, starring important messages for further action. ●​ Enhanced digital presence through web and graphic design tasks, including website proofreading. Pantask, Montreal, CA​ Web Research Specialist Aug 2020 – Sept 2023 ●​ Conducted extensive web research and data mining to gather accurate information on individuals and organizations. ●​ Performed high-precision data entry tasks, ensuring the integrity of large datasets. ●​ Generated comprehensive leads through targeted research, enhancing data quality for projects. POWR, Melbourne, AUS​ Social Media Outreach Specialist Jan 2023 – Aug 2023 ●​ Conducted social media outreach via Instagram and LinkedIn, ensuring high accuracy and engagement. ●​ Targeted suitable avatars to market fitness programs, supporting outreach efforts. ●​ Compiled data to support social media strategies and maintained active engagement with followers. You Can Brand, Arizona, USA​ Executive Administrative Assistant (CEO) Jan 2023 – July 2023 ●​ Managed customer accounts on SamCart, addressing late payments and new customer onboarding. ●​ Updated customer accounts on Monday.com, Circle, and Thinkific, ensuring seamless access to educational content. ●​ Enhanced community engagement through Facebook group management and YouTube content creation. Walker Cassidy, Leeds, UK​ Executive Assistant (Vice President) Jan 2022 – July 2022 ●​ Supported the Vice President with calendar management, document preparation, and delegation. ●​ Handled customer communications and inquiries, ensuring satisfaction and efficiency. ●​ Managed multiple responsibilities simultaneously, demonstrating strong multitasking abilities. Ikonic, Worldwide, UK​ Executive Administrative Assistant (CEO) Jan 2022 – Sept 2022 ●​ Managed team communications and coordinated leave, travel, and expense requests. ●​ Handled monthly budgeting, document management, legal documents, and investor communications. ●​ Organized executive meetings, prepared detailed reports, and managed onboarding for new members. __________________________________________________________________________________ Portfolio https://bio.site/PIXIVirtualStudio