Arthi Neelakandan

 Profile Administrative support professional offering versatile office management skills and proficiency in Microsoft Office programs. Strong planner and problem solver who readily adapts to change, works independently and exceeds expectations. Able to juggle multiple priorities and meet tight deadlines without compromising quality. ACADEMIC & PROFESSIONAL QUALIFICATIONS: Office Management Records Management Media coordination Spreadsheets/Reports Event Management Calendaring Front Desk Reception Executive Support Travel Coordination Computer Skills: - Windows - MS Office Corel Draw Photoshop Video Conference Management Maintaining Managing Director’s Calendar and assist in planning appointments, board meetings, conferences etc., travel management and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Key Accomplishments: Scheduling and arranging important meetings and conferences whenever required Communicating with clients by attaining telephone calls and email messages Planning and organizing meetings with the clients and attaining overseas conference calls Responding to the client and customer inquiries on a timely basis and providing word processing and secretarial support wherever necessary Undertaking research, gathering information, as well as sorting and categorizing it accordingly Delegating the information to the required department in the organization in a timely frame Making calendar entries for the reporting managers and scheduling meetings and appointments Preparing and maintaining the data shared between the departments and recording the information accordingly Providing detailed information about the business and working nature of the organization to the clients Attending events and meeting on behalf of the managers and later briefing them about the same Provide training to the other clerical staff Plan and arrange travel schedules and reservation for the superiors and executive management as needed Ensuring that the organization policies, rules, and regulations are followed properly Ensuring that the organization follows all the legal rules and regulations Handled overall company administration includes accounts and payment Collection. Key Accomplishments: Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities. Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures. Provides supplies by identifying needs for reception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules. Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices. Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices. Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results. Provides historical reference by developing and utilizing filing and retrieval systems. Improves program and service quality by devising new applications; updating procedures; evaluating system results with users. Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances. Maintains continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs. Maintains professional and technical knowledge by attending educational workshops; benchmarking professional standards; reviewing professional publications; establishing personal networks. Contributes to team effort by accomplishing related results as needed Handled multifaceted clerical tasks (e.g., data entry, filing, records management and billing) as the assistant to the registrar and admissions offices. Coordinated travel arrangements, maintained database and ensured the delivery of premium service to students. Quickly became a trusted assistant known for “can-do” attitude, flexibility and high-quality work. Key Accomplishments: Provide administrative assistance to Directors. Act as the liaison to staff on behalf of the Directors. Provide direct supervision to temporary employees. Provide administrative and supervisory support to program administrative staff in the areas of functions: Travel Manager, Purchase Requisitions, Invoice Payments, Procurement Card transactions, as well as collaboration with Inventory verification, meeting planning and program orientations. Monthly verification of departmental procurement cards. Submits monthly accounting reports by assembling, preparing, and analyzing data for approval. Prepare travel request for Director’s office. Process all travel expense reimbursements. Process petty cash reimbursements consistent with company procedures. Process invoice payments, prepare and track progress of purchase requisitions, transfer vouchers and bank deposits. Coordinate Orientations. Maintain employee personnel records. Answer multiline phone system and provide. Order all supplies for office staff and maintain supplies for Copy and Work room. Typing, scanning, faxing, copying, filing and all other duties as assigned. Personal Attributes: Ability to grasp and analyze concepts quickly Ability to generate team spirit in a group and work with harmony and a positive attitude. Personal Profile: Date of Birth: - Gender:Female Marital Status:Married Nationality:Indian Languages known:English, Tamil, Telugu Place of Stay:West Mambalam, Chennai Declaration: I hereby declare that the statement made by me in this resume is correct to the best of my knowledge and belief. Place: Chennai Date : ( N.Arthi )