Arabella P. Awa-Ao
Sunrise Hills Subd. Taytay,Rizal
(-/ (--
OBJECTIVE
To be part of a dynamic company where I can impart the knowledge I gained through
various work experiences and exposures. Where one’s values and expertise would be a
valuable asset to the company.
SKILLS & QUALIFICATIONS
Experienced in working with group and individual, using teamwork and collaboration,
setting goal, delegating and communicating effectively. Self-motivated and detailed
oriented.
Computer literate- MS Word, Excel and PowerPoint
Experienced in Training and Marketing
Twelve years plus Administrative Skills- Knowledge and experienced in Filing System,
Timekeeping. Preparation of draft memo and letters, monitoring of company assets and
its inventory and supervision of Maintenance and Utility Staff.
Above average communication and interpersonal skills.
Good organizational and time management skills.
WORK EXPERIENCES
ADMINISTRATIVE ASSISTANT- Administrative Department
January 1, 2016 – 13 May 2016
LEXFIN GLOBAL SERVICES, INC. 27F Philamlife Tower, 8767 Paseo de Roxas, Makati City
Responsible in handling, monitoring and supervising company utility. Prepares monthly
duty roster and monitors their tasks and responsibilities to ensure efficiency and
completion of daily tasks.
Responsible for office maintenance and respond efficiently and timely to any request
and complaints with regards to office maintenance and repairs.
Monitor, update and provide monthly billing report such as Utilities, Office Rentals,
Parking, Association Dues, and the likes.
Check and update CAPEX Budget and indicate expenditure & balance (excel file and EFPP)
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Serves as company Key control/ custodian and documents requests accordingly.
Property Asset Management. Monitors, documents and coordinate with the ITD System
Administrator in polishing and continues improvement of the company Fixed Asset
System from time to time.
Responsible in Supplies Management through updating department’s monthly pantry
supply request record from time to time in close coordination with PurchasingAdministrative Assistant.
Perform other Admin tasks that may be assigned from time to time.
Key Achievements
One of the pioneers who started the Administrative functions of the company as well as
providing the initial requirements of the company.
- Provided the basic requirement of the office and of the company such as Office
Maintenance & Service (Pest Control Services, Carpet Cleaning, etc.), Office
Equipment and supplies,
Started the Fixed Asset Monitoring System of the company, upkeep and work on the
continuous improvement of the system in close coordination with ITD System
Administrator and Finance.
Started the Asset Management of the company.
ADMINISTRATIVE ASSISTANT- Property Section October 16, 2011 – December 31, 2015
GWI BUSINESS SOLUTIONS, INC 17F Yuchengco Tower 1 Ayala Avenue Makati City
Responsible in handling, monitoring and supervising company utility in close
coordination with the Property Administrator. Main responsibilities includes but not
limited to:
- Preparation of monthly Duty Roster
- Monitoring of contracts, leaves, and the likes.
- Evaluate and monitors tasks and duties.
Provides general administrative support.
Responsible for office maintenance and respond efficiently and timely to any request
and complaints with regards to office maintenance and repairs.
Monitor, update and provide monthly billing report such as Utilities, Office Rentals,
Parking, Association Dues, and the likes.
Check and update CAPEX Budget and indicate expenditure & balance (excel file and EFPP)
Serves as company Key control/ custodian and documents requests accordingly.
Petty cash disbursement and maintenance.
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Close coordination with Housing Section for condo work requirements and repairs and
maintenance.
Property Asset Management. Monitors, documents and coordinate with the ITD System
Administrator in polishing and continues improvement of the company Fixed Asset
System from time to time.
Responsible in Supplies Management through updating department’s monthly pantry
supply request record from time to time in close coordination with PurchasingAdministrative Assistant.
Perform other Admin tasks that may be assigned from time to time.
Key Achievements
Started to create and organize the files by creating monitoring lists and upkeep the
administrative records of the Administrative Department, Property Section during the first
few months of my employment which is still being use up to this moment.
Pioneered in creating Administrative Forms in close coordination with the Property
Administrator (Key Request Forms, Locker Request Forms, ERMF and Vehicle
Checklist).
Pioneered the online Fixed Asset Monitoring System of the company, upkeep and work
on the continuous improvement of the system in close coordination with ITD System
Administrator and Finance which is currently being used.
Familiarization with Purchasing and Property functions without turn-over and with very
minimal supervision.
HR/ADMINISTRATIVE ASSISTANT
May 21, 2007 – February 09, 2011
SYSTRA PHILIPPINES BRANCH Mezzanine Floor, MRT 3 Depot North Avenue corner EDSA North
Triangle Area, Quezon City
Managed both Human Resource and Administrative functions of the company.
HR Management:
- Handles and monitors the insurance requirements of the company including but not
limited to Fire Insurance, Motorcar Insurance and its claim requirements. Manage
and maintenance of employees Group Life Insurance and health insurance, inclusive
of the conducts of annual physical examination.
- Assists new employee on on-boarding arrangements such as work station,
desk/laptop, company ID, access card, E-mail account set-up and complete all
checklist for on-boarding staff. General orientation on culture and values, ways of
working, HR Systems, processed and policies of on-boarding staff.
- Prepares first day documentation for new employees and update Accounting
Department with employee new data record for payroll purpose.
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- Coordinate with concerned departments on full exit process including termination in
system, last pay and processing of exit clearance in coordination with the General
Manager.
- Ensured compliance of company policies and procedures. Timekeeping and payroll
management inclusive of payslip issuance in close coordination with the Accounting
Department.
- Informed HR Management regarding issues that is associated to employee relations
and responded appropriately to employees concerns.
- Upkeep of employee records to the company as well as their government records
such as SSS, Pag-Ibig, BIR and Philhealth.
- Manage, maintain, monitor and process all leave forms following company policy.
- Preparation of draft memo and correspondence.
Administrative Management:
- Supervise the functions of the drivers and utility personnel.
- Handles daily incoming and outgoing of documents. Prepare and collate documents,
letters, and reports to be sent by courier as required with close coordination with the
Accounting Assistant.
- Motorpool management and administration- manage and schedule the daily
messengerial and driving requirements/activities in coordination with the General
Manager.
- Prepares company’s Monthly Billing, filing and upkeep. Preparation of Memorandum
Receipt (MR) in relation to Billing. Maintain all Company MR’s and inactive (old)
MR’s. Ensure that all current company equipment is properly accounted for.
- Management and maintenance of vehicles and its registration with database
management. Inclusive of monthly fuel consumption reports, monitoring and monthly
kilometer reading data. Weekly vehicle report and incident reports.
- Handles Hotel Booking/reservation requirements of the Expatriates.
- Purchasing and canvassing inclusive of preparation of comparative reports for office
supplies, equipment and other company requirements.
- Office supplies and equipment monitoring, inventory and purchasing in close
coordination with the General Manager.
- Petty cash disbursement and maintenance.
- Preparation, maintenance and upkeep of all administrative forms.
- Undertake other duties of a reasonable nature, as may be determined by the Project
Consultant Director and General Manager from time to time.
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TRAINING ASSISTANT
March 15, 2005- May 20, 2007
PLPI FINANCIALS AND INSURANCE BROKERS, INC. 116 2/F Luz Bldg., Gamboa St., Makati City
Maintains to established good rapport with my co-workers, superiors, sales associates,
division sales managers, area managers and other people as well.
Conducts non-life insurance seminars monthly in all branches assigned with in Metro
Manila.
Acts as Department's Secretary and prepares minutes of the meeting/ seminar weekly.
Prepares and send memos to all Prudentialife branches nationwide
Assists all Division Sales Managers, Area Managers, sales associates and other walk-in
clients with regards to their claims, inquiries and other concerns about non-life
insurance.
Follow-up renewals of their clients non-life accounts to all both Sales Associates and
Area Managers respectively.
MEDICAL REPRESENTATIVE January 28, 2004- January 28, 2005
ZUELLIG PHARMA CORP. Zuellig Pharma Bldg., Malugay St., Sen. Gil Puyat Ave., 1265 Makati City
Promotes health products effectively through proper implementation of the marketing
strategies and its subsequent action plans.
Calls at doctors at regular intervals depending on the number of potential doctors and as
prescribed by the Sales Department, conducts on a regular basis prescription and
market surveys to determine the territory's share in the market.
Makes a regular sale calls and applies good selling techniques in order to achieve sales
objectives in coordination with our sales counterparts.
EDUCATION/TRAININGS/SEMINARS
11 May 2015
Basic Records Management and Office Efficiency with 5S
RMP Training Center, Makati City
12 October 2012
Effective Warehouse and Inventory Management
BusinessCoach, Inc., Greenhills San Juan Metro Manila
13/09/10-15/10/10
English Language Proficiency
TESDA- National Language Skills Institute
31/07/10-28/08/10
Human Resource Planning
Diploma Program in Human Resource Management
De La Salle - College of Saint Benilde
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09/04/03-22/10/03
Caregiving Training Course
Vocational Diploma/ Short Course Certificate
Institute for Global Education and Training
06/99-03/03
St. Paul College Quezon City, #16 Gilmore Ave. Quezon City
BACHELOR OF SCIENCE major in PSYCHOLOGY
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CHARACTER REFERENCES TO BE FURNISHED UPON REQUEST
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