Annilyn Lopez

ANNILYN P. LOPEZ PROFESSIONAL SUMMARY CONTACT Detail-oriented and highly organized Administrative Officer with 7 years of experience supporting the efficient operations of a government department. Adept at managing calendars, coordinating meetings, handling correspondence, and maintaining records. Proven ability to multitask in fast-paced environments, ensuring tasks are completed accurately and on time. Proficient in office software, cloud-based tools, and remote communication platforms, with a strong focus on optimizing workflows and enhancing productivity. Demonstrated ability to maintain confidentiality and discretion while providing excellent customer service. Now seeking to leverage extensive administrative and tech skills in a Virtual Assistant role, where adaptability, self-motivation, and proactive problem-solving are key assets. -- WORK EXPERIENCES Lucena City Administrative Officer II 2017-Present DepEd Lucena City EDUCATION Dalubhasaan ng Lungsod ng Lucena Bachelor of Science in Public Administration- SKILLS Calendar and Scheduling Management Document Preparation and Management Multitasking Written and Verbal Communication Customer/Client Interaction Deadline Management Office Suite Proficiency Data Management and Entry Cloud-Based Tools Managed daily administrative functions, including handling scheduling, managing calendars, and coordinating meetings for department heads and staff. Processed and maintained confidential documents (reports, memos, and correspondence) in compliance with government regulations and data privacy policies. Coordinated office supplies and equipment inventory, ensuring smooth office operations by preparing requisitions and managing orders. Provided administrative support for key projects by preparing reports, tracking progress, and maintaining timelines to ensure projects were completed on time. Handled communication tasks, including answering phone calls, responding to emails, and communicating with both internal and external stakeholders. Managed data entry and records: Organized and maintained digital and physical files, ensuring accurate record-keeping for departmental files and reports. Supported the department’s budgeting and financial tasks, including preparing financial reports, tracking expenditures, and assisting with invoice processing. Prepared presentations and reports: Created documents and presentations for meetings and briefings for senior leadership and external stakeholders. Supervised office staff and coordinated with other departments to facilitate efficient communication and ensure deadlines were met. Implemented efficient filing systems (both digital and physical) to improve accessibility and organization of sensitive materials.