ANNE KAIRU
Executive/Virtual Assistance
New Brunswick, Canada-http://www.linkedin.com/in/annekairuvirtuallyanne/
Professional Summary
Dynamic Executive Assistant with over 4 years of empowering C-suite executives and visionary leaders to excel. Expertise in
orchestrating complex calendars, coordinating multi-leg international travel, and driving high-priority projects with precision
and discretion. Skilled at designing and implementing streamlined processes and digital workflows that enhance operational
efficiency and ensure organizational clarity. Recognized as a proactive problem-solver and trusted strategic partner, consistently
anticipating needs, mitigating risks, and delivering results that free executives to focus on growth and strategy.
Professional Experience
Virtually Anne, Canada
Virtual Assistant | 01/25 - Present
Supported 5+ entrepreneurs and executives across industries with calendar, inbox and
travel coordination.
Reduced scheduling conflicts by 40% through proactive calendar optimization and
stakeholder alignment.
Managed task and project workflows using ClickUp and Notion, improving task
turnaround.
Provided confidential support including document handling meeting prep and follow-
ups.
O&M Legal Advocates LLP, Canada
Executive Assistant | 10/22 - 11/24
Streamlined the expense reimbursement process, cutting payment turnaround time by
30%.
Led coordination of high-profile projects and events, collaborating with departmental
teams to achieve a 100% time execution rate.
Orchestrated 100+ executive meetings annually, preparing and distributing agendas 48
hours prior.
Implemented a digital filing system that improved document retrieval efficiency by
40%.
Living Adventure ACCOR, Qatar
Executive Assistant | 03/21 - 08/22
Delivered weekly project updates to senior leadership, accelerating decision-making
cycles.
Served as the primary liaison across 10+ stakeholders- ensuring seamless
communication and project alignment.
Collaborated with the executive team to design and manage a 100K annual catering
budget, achieving 10% savings while elevating service quality.
Managed complex domestic & international travel itineraries (10+) destinations,
achieving a 0% itinerary disruption rate.
Jubilee Insurance, Kenya
Administrative Assistant | 05/20 - 02/21
Monitored and resolved 50+ customer inquiries weekly, improving average response
time.
Supported talent acquisition by streamlining background checks and reducing time to
hire by 10 days.
Managed the executive inbox (200+emails/week), maintaining a 95% SLA for
responses and triaging urgent requests.
Crafted detailed meeting agendas cutting average meeting duration by 15% and
ensured clear action-item follow-up.
Skills/Tools
Executive calendar management
Travel planning & coordination
Confidentiality & discretion
CRM managements (Hubspot,
Salesforce)
Project management & workflow
optimization
Document preparation & data
management
Event planning & coordination
Meeting coordination & agenda
development
Task automation ( Asana, Trello
ClickUp)
Vendor & stakeholder relations
Problem solving & decision support
Education
Bachelor of Science in Business
Administration
Strathmore University - Nairobi, Kenya
May 2018 - September 2022
Graduated with Honors
